2 Your Environment Quick Access Toolbar Tabs Backstage View Customizable toolbar for one-click shortcutsTabsBackstage ViewTools located outside the document viewing window
3 Quick Access Toolbar (QAT) The Quick Access Toolbar is a customizable toolbar that contains a set of commands that are independent of the tab that is currently displayed.You can move the Quick Access Toolbar from one of the two possible locations, and you can add buttons that represent commands to the Quick Access Toolbar.Click Customize Quick Access Toolbar.In the list, click Show Below the Ribbon or Show Above the Ribbon.
4 The RibbonThe Ribbon is designed to help you quickly find the commands that you need to complete a task.Commands are organized in logical groups, which are collected together under tabs.Each tab relates to a type of activity, such as writing or laying out a page. To reduce clutter, some tabs are shown only when needed. For example, the Picture Tools tab is shown only when a picture is selected.
5 Backstage View Click on the File tab to display the Backstage View The Ribbon contains the set of commands for working in a document, while the Microsoft Office Backstage view is the set of commands you use to do things to a document.When you click the File tab, you see many of the same basic commands that you saw when you clicked the Microsoft Office Button or on the File menu in earlier releases of Microsoft Office. You'll find Open, Save, and Print, as well as a new Backstage view tab called Save & Send, which offers multiple options for sharing and sending documents.From backstage view you are given the option to select a new premade template or click blank presentation to start with a new document.
7 Built-In PDF WriterAll Office 2013 programs include a built-in PDF writer to help you save documents into the PDF format with a click.Accessible through the Export in the Backstage view
8 Your Environment – The Ribbon The Ribbon consists of main default tabs and content specific tabs that are hidden until needed, such as pictures and tables.Main tabs include:HomeInsertDesignTransitionsAnimationsSlide ShowReviewView
9 Home Tab Default tab when a new document is opened. Clipboard: Copy, cut and paste optionsSlides: Add new slides and change the layout of the existing slidesEx: Click on New Slide image to insert default slide, or click the text to choose from templatesFont: Font type, color, sizeParagraph: Alignment formatting (indent, text alignment, ordering)Drawing: Add shapes quickly into your slidesEditing: Find, replace, selection options
10 Paste PreviewPaste preview is a feature that previews what the pasted items will affect the document.To preview the changes hover the mouse pointer over the Paste optionPaste options are based on the items being copied. (Ex. Pictures will show different paste options than text and cells from Excel)Keep source formatting optionText only option
11 Insert TabThe Insert tab contains the tools necessary to insert images, symbols, charts and any other items that will improve the looks of the slides.Slides: add a new slide (default or specific layout)Tables: Insert a tableImages: Insert pictures from your computer or onlineApps: Insert apps from the Microsoft App StoreLinks: Hyperlinks (shortcuts) to websites and other documentsComments: Add commentsText: Insert a text box, word art, date & time. Modify the document’s header and footer (Ex. add page numbers)Symbols: Symbols not available in your keyboard ( Math symbols, Greek lettersMedia: Insert multimedia files from your computer or the internet.
12 Add Video From a Website Embedding video in a presentation requires only a click or two, whether it is from your local computer or a website such as YouTube or Bing.To add a videoNavigate to the Insert tabClick the Video button.Select where to retrieve the video, from File or from Web Site
13 Add Video From YouTube 1 2 3 4 Using YouTube as an example: Click Video and then online videoClick the YouTube iconSearch for the video you wantClick the video from the resultsClick insert234
14 Design TabThe Design tab allows to modify the design of the slides and the page setupThemes: Select a theme from the collection to give a unique look to the presentationVariants: Gives variations on the theme that you have selectedCustomize: Add or modify background for the slides
15 Transitions TabThe Transitions tab allows to set up transitions between slides that are displayed during the Slide ShowPreview: Shows a preview of the current transitions in the presentationTransition to This Slide: Select a transition from the available options which will be applied to the current slideTiming: Set a custom sound or time delay for the slide which will take effect during the Slide Show
16 Animations TabCreate animations for the items in the slides using the Animations tabPreview: Preview the current animations in the slideAnimation: With a text field, image, or other object selected, choose an animation from the available optionsThe numbers that appear represent the order animations will occur in; these can be rearranged if neededAdvanced Animation: Create custom animations and triggers for the items in the slideTiming: Set up timing for the animations in the slide (delay, duration and order)
17 Slide Show TabThe Slide Show tab contains the options to setup the Slide Show for your presentation (how the presentation is presented to others)Start Slide Show: Select one of the options to start the slide show from the beginning or a specific slideSetup: Record, rehearse and setup the slide show for the presentationMonitors: Settings for using monitor and projector combinations
18 Review TabThe Review tab contains options for reviewing and making changes to the documentProofing: Spellcheck the presentation and look up definitions for unknown wordsLanguage: Select the language options for proofing the spreadsheetComments: Add or manage comments added to a slide to keep track of changes and important elementsCompare: Compare changes to the current presentation or view side-by- side with another presentation for comparison
19 View TabPresentation Views: Change the view of the presentation while you work on itMaster Views: Adjust a master template to apply to every slide in your presentationShow: Show or hide rulers, gridlines, and guides visible while working on the presentationZoom: Increase or decrease the size of the canvasColor/Grayscale: Change the entire presentation’s display to color, grayscale, or black and whiteWindow: Manage multiple presentation files at one timeMacros: Create a custom button or hotkey command to perform a series of actions. Useful when a series of steps needs to be repeated for multiple objects & text
20 Questions?Contact the IT Call Center at for Technical Assistance.Contact for additional training assistance
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