1. Project Management and Production of Digital Content PDI E2005 Room 4A.16 Session 6 4 October 2005 Tine Sørensen

2. - 2 - Project Management and Production of Digital Content PDI E2005 Project Management and Production of Digital Content PDI E2005 Session 5 Peter Looms & Tine Sørensen Today’s programme - Risk Management 17:00-18:00 18:00-18:10 18:10-19:00 19:00 -19:10 19:10-20:50 20:50 -21:00 Project Management (part 1) Break Project Management - lecture (part 2) Break Case 1; group work (Loose ends?!) Evaluation of session 6

3. - 3 - Project Management and Production of Digital Content PDI E2005 Project Management and Production of Digital Content PDI E2005 Session 5 Peter Looms & Tine Sørensen Contents of the lecture We will take a closer look at: Personal styles Stereotypes PAIE The team Belbin Excersize Getting the best from your team Exerciize Manging the project What, when how to manage Limits of knowlegde

4. - 4 - Project Management and Production of Digital Content PDI E2005 Project Management and Production of Digital Content PDI E2005 Session 5 Peter Looms & Tine Sørensen Reading Richard Newton, The Project Manager chapter 7 and 8 Moreover a quick run through chapter 6 and 9

5. - 5 - Project Management and Production of Digital Content PDI E2005 Project Management and Production of Digital Content PDI E2005 Session 5 Peter Looms & Tine Sørensen Styles Personal styles No right style, the key is to adapt to the needs of the project Remember there ARE styles to avoid … or at Least use with extra care, since they can Limits your success

6. - 6 - Project Management and Production of Digital Content PDI E2005 Project Management and Production of Digital Content PDI E2005 Session 5 Peter Looms & Tine Sørensen Stereotypes 1.Bully boys 2.Process nuts 3.The teflon man 4.The panicking manager

7. - 7 - Project Management and Production of Digital Content PDI E2005 Project Management and Production of Digital Content PDI E2005 Session 5 Peter Looms & Tine Sørensen Encourage Empathy with your customer Management and leadership skills Ability to handle stress Respect for people Dynamism and positivism Networking skills Political sensitivity Having sufficient presence A sense of humour Being sensitive to your environment Adapting your style to the situation

8. - 8 - Project Management and Production of Digital Content PDI E2005 Project Management and Production of Digital Content PDI E2005 Session 5 Peter Looms & Tine Sørensen PAEI model ADIZES’ FIRE LEDELSESROLLER According to Adizes management will be executed by 4 roles/types or will encompass 4 task: P - producer A - administrator E - entrepreneur I - integrator. All are important and necessary in management and no one can be excluded – but they need not be executed by the same person.

9. - 9 - Project Management and Production of Digital Content PDI E2005 Project Management and Production of Digital Content PDI E2005 Session 5 Peter Looms & Tine Sørensen Styles /Belbin Styles is not only for the project manager – take a look at the team:

10. - 10 - Project Management and Production of Digital Content PDI E2005 Project Management and Production of Digital Content PDI E2005 Session 5 Peter Looms & Tine Sørensen Belbin styles A team role as defined by Dr Meredith Belbin is:Dr Meredith Belbin "A tendency to behave, contribute and interrelate with others in a particular way." Belbin team roles describe a pattern of behaviour that characterises one person’s behaviour in relationship to another in facilitating the progress of a team. The value of Belbin team-role theory lies in enabling an individual or team to benefit from self-knowledge and adjust according to the demands being made by the external situation.

11. - 11 - Project Management and Production of Digital Content PDI E2005 Project Management and Production of Digital Content PDI E2005 Session 5 Peter Looms & Tine Sørensen Belbin roles ContributionsAllowable Weaknesses PLANTCreative, imaginative, unorthodox. Solves difficult problems. Ignores incidentals. Too pre- occupied to communicate effectively. CO-ORDINATORMature, confident, a good chairperson. Clarifies goals, promotes decision-making, delegates well Can often be seen as manipulative. Off loads personal work MONITOR EVALUATORSober, strategic and discerning. Sees all options. Judges accurately. Lacks drive and ability to inspire others IMPLMENTERDisciplined, reliable, conservative and efficient. Turns ideas into practical actions. Somewhat inflexible. Slow to respond to new possibilities COMPLETER FINISHERPainstaking, conscientious, anxious. Searches out errors and omissions. Delivers on time. Inclined to worry unduly. Reluctant to delegate RESOURCE INVESTIGATORExtrovert, enthusiastic, communicative. Explores opportunities. Develops contacts. Over - optimistic. Loses interest once initial enthusiasm has passed. SHAPERChallenging, dynamic, thrives on pressure. The drive and courage to overcome obstacles Prone to provocation. Offends people's feelings. TEAMWORKERCo-operative, mild, perceptive and diplomatic. Listens, builds, averts friction. Indecisive in crunch situations SPECIALISTSingle-minded, self-starting, dedicated. Provides knowledge and skills in rare supply Contributes only on a narrow front. Dwells on technicalities

12. - 12 - Project Management and Production of Digital Content PDI E2005 Project Management and Production of Digital Content PDI E2005 Session 5 Peter Looms & Tine Sørensen Exercise Rewrite Geoweb – define and name different types for PM and team. It does not have to be a success story. You decide as long as you define new team roles/styles/characters i GeoWeb

13. - 13 - Project Management and Production of Digital Content PDI E2005 Project Management and Production of Digital Content PDI E2005 Session 5 Peter Looms & Tine Sørensen The team Getting the best from your team PM  Project Manager  People manager

14. - 14 - Project Management and Production of Digital Content PDI E2005 Project Management and Production of Digital Content PDI E2005 Session 5 Peter Looms & Tine Sørensen Getting the basics right 1. Getting the right skills and people 2. Go for the quality 3. Assign clear roles/defined objectives 4. Knowing when to keep a person … and not!

15. - 15 - Project Management and Production of Digital Content PDI E2005 Project Management and Production of Digital Content PDI E2005 Session 5 Peter Looms & Tine Sørensen Motivating and building the team 5. Aligning objectives and motivation 6. Building the team 7. Ensure personal development among team members 8. Ensuring team members position 9. Team politics and dynamics

16. - 16 - Project Management and Production of Digital Content PDI E2005 Project Management and Production of Digital Content PDI E2005 Session 5 Peter Looms & Tine Sørensen Project tems management challenges 10. Physical proximity and communication 11. Managing geographically diverse staff 12. Part time resources 13. Managing upwards 14. Managing non-dedicated specialist

17. - 17 - Project Management and Production of Digital Content PDI E2005 Project Management and Production of Digital Content PDI E2005 Session 5 Peter Looms & Tine Sørensen Broader context 15. Working with the wider organisation 16. Disbanding the project team

18. - 18 - Project Management and Production of Digital Content PDI E2005 Project Management and Production of Digital Content PDI E2005 Session 5 Peter Looms & Tine Sørensen Exercise Feedback time Select and describe 3 key character traits in your partner, traits you consider important in a good project manager. Find one area where he/she could excel if he/she worked intensely. Use PAIE, Belbin or the text book to describe the area - and deliver your characteristics in as positive and constructive way as you possibly can.

19. - 19 - Project Management and Production of Digital Content PDI E2005 Project Management and Production of Digital Content PDI E2005 Session 5 Peter Looms & Tine Sørensen Managing the project Understanding: What you are managing Mechanism for communication Understanding when management is needed Implement action

20. - 20 - Project Management and Production of Digital Content PDI E2005 Project Management and Production of Digital Content PDI E2005 Session 5 Peter Looms & Tine Sørensen What to manage????? ResourcesTime Quality/Features The time the project take to deliver

21. - 21 - Project Management and Production of Digital Content PDI E2005 Project Management and Production of Digital Content PDI E2005 Session 5 Peter Looms & Tine Sørensen What to manage????? ResourcesTime Quality/Features The resources you are Using to deliver

22. - 22 - Project Management and Production of Digital Content PDI E2005 Project Management and Production of Digital Content PDI E2005 Session 5 Peter Looms & Tine Sørensen What to manage????? ResourcesTime Quality/Features The quliaty of the work done

23. - 23 - Project Management and Production of Digital Content PDI E2005 Project Management and Production of Digital Content PDI E2005 Session 5 Peter Looms & Tine Sørensen What to manage????? ResourcesTime Quality/Features The Scope

24. - 24 - Project Management and Production of Digital Content PDI E2005 Project Management and Production of Digital Content PDI E2005 Session 5 Peter Looms & Tine Sørensen What to manage????? ResourcesTime Quality/Features Your customer

25. - 25 - Project Management and Production of Digital Content PDI E2005 Project Management and Production of Digital Content PDI E2005 Session 5 Peter Looms & Tine Sørensen How to take action 1.Progress reports 2.Ongoing planning and monitoring 3.Use and assessment of output from PM tools 4.QA 5.Communication 6.Feedback from customer

26. - 26 - Project Management and Production of Digital Content PDI E2005 Project Management and Production of Digital Content PDI E2005 Session 5 Peter Looms & Tine Sørensen How to manage 1.Change the way the team works 2.Change team resources 3.Change the scope 4.Add tasks to the projects 5.Change the plan or approach 6.Change the quality 7.Make decision and escalate 8.Terminate the project

27. - 27 - Project Management and Production of Digital Content PDI E2005 Project Management and Production of Digital Content PDI E2005 Session 5 Peter Looms & Tine Sørensen Have the serenity to accept the things I can't change, the courage to change those I can, and the wisdom to know the difference.

28. - 28 - Project Management and Production of Digital Content PDI E2005 Project Management and Production of Digital Content PDI E2005 Session 5 Peter Looms & Tine Sørensen Change control Customer is primary source of change But you have tools to manage it: log changes asses change impact on time, resources quality (PM) impact on delivery (customer) Viable options fro responding Discuss with sponsor Adapt plans

29. - 29 - Project Management and Production of Digital Content PDI E2005 Project Management and Production of Digital Content PDI E2005 Session 5 Peter Looms & Tine Sørensen Decision making Not all decisions will be correct…. Several approaches – not all scientific!! guess gut feeling gather information – decide between options

30. - 30 - Project Management and Production of Digital Content PDI E2005 Project Management and Production of Digital Content PDI E2005 Session 5 Peter Looms & Tine Sørensen Decision making Asses impact: If decision is wrong If you take to long to decide Do you need an expert Do you need the sponsor to decide What is the culture

31. - 31 - Project Management and Production of Digital Content PDI E2005 Project Management and Production of Digital Content PDI E2005 Session 5 Peter Looms & Tine Sørensen PM is a specialist skill in its own right Ask yourself when facing a project: 1.Are you comfortable with managing on that level? 2.Can you operate within the specific organization? 3.Can you plan, direct and control – assisted by right experts? 4.Can you asses the deliverables? 5.Can you challenge the specialist competently? 6.Will the customer accept you?

32. - 32 - Project Management and Production of Digital Content PDI E2005 Project Management and Production of Digital Content PDI E2005 Session 5 Peter Looms & Tine Sørensen Untill next time 11.10.2005 1.Reading: October 11th 2005 Chapter 7, Chapter 9 and Chapter 10. Agreements and contracts 2. Case Work Remember to hand in you case in triplicate to the Examination Office in triplicate before session 7!!!!