2. Project Management March 9, 2001 Dr. Richard Chung Dept. Chemical & Materials Engineering San Jose State University

3. Why Project Management? To finish your research project within the specified time period To finish your research project within the specified time period To meet your research objectives within allocated cost or assigned resources efficiently and effectively. To meet your research objectives within allocated cost or assigned resources efficiently and effectively. To accomplish your project with expected quality and desired performance To accomplish your project with expected quality and desired performance

4. Reasons Why Projects Fail: Poorly defined objectives and requirements Poorly defined objectives and requirements Lack of necessary resources Lack of necessary resources Ineffective and insufficient project planning Ineffective and insufficient project planning Lack of focus and support Lack of focus and support Poor skills of implementation Poor skills of implementation Little or no risk analysis Little or no risk analysis Inadequate scheduling and time management Inadequate scheduling and time management Poor monitoring and evaluation Poor monitoring and evaluation Ineffective control process Ineffective control process Inflexible change plan – no alternatives Inflexible change plan – no alternatives

5. Tools Needed for Project Management Communications: oral and written Communications: oral and written Static models: Gantt charts (bar charts) Static models: Gantt charts (bar charts) Dynamic models: flow charts, network logic diagram, critical path method (CPM), PERT (Program Evaluation and Review Technique), PERT/TIME, PERT/COST Dynamic models: flow charts, network logic diagram, critical path method (CPM), PERT (Program Evaluation and Review Technique), PERT/TIME, PERT/COST Computer software: MS Project 2000 Computer software: MS Project 2000

6. Important Resources for Your Project Money Money Time Time Manpower Manpower Materials Materials Equipment Equipment Facilities Facilities Technology Technology

7. Start with Single Activities Three control parameters: cost, time and quality Three control parameters: cost, time and quality Use Gantt charts to exhibit an experiment progress or to list a specific activity required to accomplish an objective Use Gantt charts to exhibit an experiment progress or to list a specific activity required to accomplish an objective Gantt charts do not show the results of an early or late start in activities Gantt charts do not show the results of an early or late start in activities Convert Gantt charts to partial interrelationship charts for future activities Convert Gantt charts to partial interrelationship charts for future activities

8. Software Features Planning, tracking, and monitoring Planning, tracking, and monitoring CPM, PERT, network reports CPM, PERT, network reports Project calendar Project calendar Time estimation with completion dates Time estimation with completion dates Risk analysis (What-if) Risk analysis (What-if) Multi-task analysis and control Multi-task analysis and control Cost control Cost control