1. PowerPoint (PPT): A Word Processor that Can Teach? Eva M. Fernández September 25, 2002 Queens LOTE Consortium Queens College LOTE@qc.edu

2. PPT: Main Features  Create SLIDES to project on a screen, from PC to print-out as transparencies & use with overhead projector  Integrate text and other multimedia content  Deliver presentations in formal or informal settings in classrooms or conferences

3. Today’s Menu  Entering and formatting text  Working with the user interface  Printing slides  Saving your work  Running a slide show  approximately 10 mins. per topic, with time to experiment     

4. Assumptions & Disclaimers  You’re familiar with: using a mouse using a keyboard using Windows 95 (or higher)  Mac v. PC versions of PPT  PPT 97 v. 2000 v. 2002, 

5. Why Bother Learning PPT?  Isn’t it just a glorified word processor? yes… but,  PPT (and other similar software titles) ISN’T (aren’t) JUST FOR MANAGING TEXT to use Microsoft’s jargon: “you can easily organize, powerfully illustrate, and professionally deliver your ideas”; PPT gives you “the tools you need to communicate with impact”  found somewhere on the Microsoft.com website

6. Word Processors ~ Word, WordPerfect, Wordstar, …  entering large amounts of text  printing text, or displaying it on a small computer screen  so… small fonts, aligned left, portrait orientation can manage incorporation of multimedia objects, but can’t display them well keyboard commands great for entering and formatting text, but not necessarily ideal for presentations

7. Presentation Software ~ PowerPoint, Freelance, Corel Presentations…  Designed for making slides default font sizes are big default alignment and spacing of text varies, depending on slide layout default image is oriented as landscape  ideal for overhead projectors  with data projectors, takes advantage of screen size 

8. Presentation Software ~ PowerPoint, Freelance, Corel Presentations…  Designed for running slide shows features to maximally use screen when running a presentation keyboard commands to simplify presentation tasks  browsing from slide to slide  changing color of screen  using a pen or a pointer 

9. Presentation Software ~ PowerPoint, Freelance, Corel Presentations…  AND you can associate a slide with notes, an outline, etc. simplifies making handouts and summaries helps organize ideas improves efficacy of presentation 

10. Presentation Software ~ PowerPoint, Freelance, Corel Presentations…  FINALLY, you can save presentations as HTML files, to upload to the web for asynchronous delivery of lectures / talks features to set up “Online Broadcasts” 

11. Finding the program  In my machine: somewhere in the Start button menu C:\Program Files\Microsoft Office\Office\ POWERPNT.EXE  Find it in your lab machines now

12. Working with the user interface  Menus file, edit, view, insert, format tools slide show  Toolbars standard, formatting outlining animation 

13. .. Windows / Views  The buttons at the bottom left:  Outline Full Slide Slide Sorter Slide Show Normal View

14. Multi-Panel Interface  the slide itself (workspace): CENTER  slide thumbnails or outline: LEFT  slide design or slide layout: RIGHT  notes: BOTTOM  toolbars: TOP (& BOTTOM)  scrollbar: RIGHT  status bar: BOTTOM 

15. Entering and formatting text  Your first slide Your first slide

16. Entering Text  Adding slides: default layout Title slide Bulleted list 2 column text Table etc.  Advantage of using default layouts: generates outline automatically 

17. Formatting Text  “Format” menu  “Formatting” toolbar change font size change line spacing, paragraph alignment changing / adding / deleting bullets also, “Slide Layout” and “Apply Design”  Remember to right click for formatting (and other such) options 

18. Changing the Default Font  For a given text box, or part of text box: select text, change font  For all the text entered so far: “Format” > “Replace Fonts...” > “Replace”  For any text to be entered: “Format” > click on “Default for new objects” 

19. Printing Slides  As overheads on plain paper on transparencies  As handouts the black-and-white print-out the outline print-out 

20. Saving your work  “Save” & “Save As…” presentation (*.ppt) show (*.pps) outline (*.rtf) set of slides (*.gif, *.jpg, *.tif, etc.)  “Save As HTML…” (possibly next session)  Embedding true-type fonts  “Pack and Go…” 

21. Running a slide show  the “full screen” view  keyboard v. mouse  black-outs, white-outs  navigating through slides  the mouse as pointer or pen

22. Keyboard shortcuts  Advance to next slide: space, N, right or down arrow, enter, page down  Return to previous slide: backspace, P, left or up arrow, page up  Go to slide number “#”: “#” + enter  End show: esc, ctrl+break

23. More keyboard shortcuts  black-out:B  white-out:W  show / hide arrow pointer:A  pointer-to-pen:ctrl+P  pen-to-pointer:ctrl+A  hide pointer & button:ctrl+H  erase drawing:E

24. Homework:  Make your own PPT presentation… focus on making the text appear the way you want it to save it in various formats and see what happens print out some slides, a handout, an outline  As a reference, download a copy of this presentation: http://www.qc.edu/~efernand/PPT/

25. PPT 2: Beyond the Text  PPT as a viable and more directly controllable alternative to slide projectors, tape recorders, and VCRs  Learn how to manipulate: images, tables, graphs, sounds, moving pictures, and the like  Bring… multimedia objects to “play” with a floppy or two, to take your work with you

26. Questions? Comments? Please send e-mail to LOTE@qc.edu Thanks!