1. Kentucky’s Common Kindergarten Entry Screen
BRIGANCE KY Screen III Training
Kentucky’s Common Kindergarten Entry Screen
Refresher Training on the
BRIGANCE K Screen III
and Online Management System
April 27, 2015

2. During the webcast, send questions to:
Interactive Webcast
During the webcast, send questions to:

3. BRIGANCE KY Screen III Trainingv7
Objectives
Review Kentucky’s Common Kindergarten Entry Screen initiative requirements, recommendations, and timelines
Review screening best practices
Review process and timeline for entering screening data into the Online Management System

4. BRIGANCE KY Screen III Trainingv7
Implementation
is the third year of full implementation!
We continue to establish and refine best practices
Early childhood is front and center, so smooth implementation is crucial

5. BRIGANCE KY Screen III Trainingv7
Highlights from
49,089 children screened
50% of all children screened Kindergarten Ready
Only 4% of students were missing prior settings data – down from 20% last year

6. BRIGANCE KY Screen III Trainingv7
Screen Tools for
The BRIGANCE Kindergarten Screen is the tool that was chosen for assessment of readiness skills
Motor, Language, and Academic/Cognitive Skills, and Self- help and Social Emotional Development
K Core Assessments-REQUIRED
Self-help and Social-Emotional Scales-REQUIRED
Supplemental Assessments-Recommended
Reading Readiness Scale-Recommended
Data collected and aggregated
with the Online Management System (OMS)

7. Tour of the BRIGANCE Screen Kit
BRIGANCE KY Screen III Training v7
Tour of the BRIGANCE Screen Kit
Early Childhood Screen III K&I “Manual”
Objects for counting and sorting
Includes screen assessments and tools
Kindergarten Data Sheets
Technical Report
Other items needed for screening:
Paper, pencil, blank and lined paper
Picture book(s) that has at least three lines of text on each page
Timer
Copies of the Self-Help and Social-Emotional Scales
Implementation Guide
Quickly review materials needed, reference new Implementation Guide and where it is located

8. BRIGANCE KY Screen III Trainingv7
Your Screening Window
No sooner than 15 calendar days before school starts
No later than the 30th instructional day
NEW! OMS and IC data to be entered within 15 calendar days after screening window closes AND no later than October 15 – pending LRC approval
Be sure you know your district’s screening window for
Step 1: Get Ready to Screen: Plan Ahead - Screening Window
[[Facilitator – update the slide with your district’s window dates]]
At-a-glance: Explain the official regulations regarding the screening window and your district’s specific screening window dates.
Step-by-Step:
Have participants turn to the Requirements & Recommendations table in the IG and review the next-to last column, “Timelines and Deadlines” – these are the official regulations.
Next, explain your district’s specific Screening window. Make sure everyone is very clear!

9. BRIGANCE KY Screen III Trainingv7
Best Practices
Previous surveys indicated teamwork is essential for a successful implementation!
Decide who will screen, enter data, etc.
If screening before school starts, invite child care, preschool, and Head Start staff
Also on the list:
Organization
Scheduling
Using additional staff as needed
Having a system for organizing materials
See the Implementation Guide for more details
Step 1: Get Ready to Screen: Plan Ahead - Best Practices
At-a-glance: best practices for getting ready to screen as informed by pilot year. These tips apply to schools and districts. We will discuss tips for individuals, too.
Step-by-Step:
One of the big takeaways from the pilot was the need for teamwork! When everyone is prepared and on the same page, things are easier for everyone, including the children.
Have participants read the “Lessons Learned and Best Practices: Take time to plan and schedule” and the “Take time to work as a team” sections.
One of the ways teamwork is a big plus is if you are screening during the 15 days before school starts. Invite child care, preschool, and Head Start staff to the screening so that children will see familiar faces.
Ask participants to ask any school-specific implementation questions.

10. BRIGANCE KY Screen III Trainingv7
Prior Setting Data
Have a plan for entering prior setting data into Infinite Campus (IC)
Double check students who attended state-funded preschool and/or Head Start
Schedule a time for district contacts to check progress using the ad-hoc report available in IC
Enter “Other” if no information is available

11. Screening Children with Special Considerations
BRIGANCE KY Screen III Training v7
Screening Children with Special Considerations
Accommodations versus modifications
English Learners (EL) should be screened in their primary language
Bilingual personnel
Volunteer interpreters
Friends of the family (trained in asking questions)
Planning ahead:
From students you’ve had in the past, what types of situations do you expect where you will need to make accommodations?
What type of support will you need for EL students?
See the Implementation Guide for more details
Step 1: Get Ready to Screen: Plan Ahead - Screening Children with Special Considerations
At-a-glance: Discuss important considerations for children with special considerations, including special needs and ELLs
Step-by-Step:
Another key part of your team planning will be to plan for screening children with special considerations, such as special needs children and ELLS.
Have participants read the first paragraph on p xxiv.
[[click]] Accommodations vs modifications: It is important that we know the difference between an accommodation and a modification.
Have participants read p xxiv and skip the “Bilingual” section, then skim pages xxv and xxvi. Then, review the important points:
Accommodations are those things that allow children to access an assessment and more accurately demonstrate their knowledge. An example would be allowing the child more time to respond.
A modification on the other hand, is a change to the actual content of the assessment . An example would be having a child point to an object rather than name it. Do not use modifications, as they invalidates the scores.
**Modifications are NOT allowed**
[[click]] English Language Learners
Have participants read the ELL section of the Implementation Guide, then review the important points:
For children whose primary language is not English, and whose English is not adequate for screening in that language, you will need to have an interpreter present. For other languages, the interpreter will need to translate. Look to the following groups of people for help with interpretation: bilingual school or district personnel, volunteer interpreters (e.g., from a local college), and also friends of the family who speak the child’s language. Keep in mind, the latter must understand how to ask questions without leading a child to an answer.
For Spanish-language children, you will have the Spanish Directions booklet. We’ll look, at the Spanish booklets a little bit later.
[[click]] Let’s consider some likely situations that we’ll encounter so that we can continue to plan ahead [remember to refer to pages xxv, xxvi, and the Implementation Guide]:
Have participants give examples of special needs that they might encounter, then you can discuss accommodations that would be appropriate.
Remember: If a child cannot demonstrate skills due to her impairment, no credit should be given for those skills. This will demonstrate that there is a deficit or delay in that area, even if it is already known. To maintain the validity of the Screen, the items should be administered without modifications and credit given only the child can demonstrate the skills.
ELLs: Discuss whether or not the Spanish directions will likely be needed; what other languages will you need translators for? What resources might you be able to use?

12. BRIGANCE KY Screen III Trainingv7
Remember!
For the K Core Assessments:
Be sure to adhere to the Discontinue point
Use directions as they are written in the Manual
Tip: Use sticky notes to tab places in the Screen you need for quick reference
See the Implementation Guide for notes on specific subtests
Step 1: Get Ready to Screen - K Core Assessment Reminders
At-a-glance: remind group of the discontinue point and directions.
Step-by-Step:
Remind participants:
[[click]] Adhere to the Discontinue point to be sure all children are receiving the Screen in the same manner
[[click]] Use the Directions as they are written, again for consistency in administration
[[click]] Tip: It’s very helpful to use sticky notes to tab the places in the Screen you need for quick reference.

13. BRIGANCE KY Screen III Training
Overview of Data Sheet

14. Online Management SystemV
Online Management System
There will be a NEW account for the year
The account will be ready July 15
If you need access to student level data from previous years, contact Melody Cooper
State/district results posted on KDE’s Open House

15. Online Management System Overview
Accessible starting July 15th

16. Online Management SystemV
Online Management System
Discuss Group Screening Summary Report and the Export as CSV feature—great for additional details to plan instruction

17. How do I get Access to the New OMS?
BRIGANCE KY Screen III Training v7
How do I get Access to the New OMS?
Send the staff file (all staff who need OMS access) to Melody Cooper by June 15
Starting on July 15, use the Forgot Password feature – oms.brigance.com
Be sure to use your school
You will receive an from BRIGANCE

18. Complete Staff File by June 15
BRIGANCE KY Screen III Training v7
Complete Staff File by June 15
Column A – do nothing
Column B – designate location user should be associated with, using district a district/school code or address (this helps determine what the user sees - entire district, entire school, classroom, or data entry only)
Teacher location ID must be his or her district address
Column C – Staff ID must be the district address
Columns D-G – enter addresses carefully, no need for middle initial
Column H – designate the user role
The staff file is the responsibility of the district level Brigance contact.

19. More about the staff file…
Melody Cooper will distribute the staff file template to district K Screen contacts this week
Due to Melody Cooper June 15
Complete one staff file per district – please do not send a staff file for each school

20. How is the new KY OMS set up?
BRIGANCE KY Screen III Training v7
How is the new KY OMS set up?
Infinite Campus and the BRIGANCE OMS
Initial set-up
Ongoing maintenance
Same set up as last year

21. Initial Set-up: Infinite Campus to OMS
BRIGANCE KY Screen III Training v7
Initial Set-up: Infinite Campus to OMS
Initial “import”/ “onboarding” of districts, schools, administrators, teachers, classes, and students from Infinite Campus into the OMS
The initial set-up of the OMS is also called the <click for bullet and arrow> initial “import” or “onboarding” process.
In this process, district, school, administrator, teacher, class, and student information will be pulled from Infinite Campus and imported into the OMS.
Make sure all info is in Infinite Campus by
July 1

22. Ongoing: Infinite Campus will “talk to” the OMS weeklyV
Ongoing: Infinite Campus will “talk to” the OMS weekly
Changes made in IC by end of day Fridays will be reflected in OMS the following Tuesday or Wednesday morning
Updates to student information must be made in IC
Any changes to teacher information and creation of new classes must be made directly in the OMS by an administrator
Infinite Campus will talk to the OMS once a week <click for arrow>. Specifically, <click for first bullet and both text labels> any changes you make in IC by end of day on Fridays will be reflected in the OMS the following Tuesday morning.
However, it’s very important to note that <click> only changes to student information, including which class a student is assigned to, that are made in Infinite Campus will be updated in the OMS. So, any time there’s a change to a student’s information, you must make that change in IC only.
Changes to teacher information, <click> including new teachers and their new classes, must be made directly in the OMS by an administrator.
Fri PM
Tues/Wed AM
Student Changes
Teacher Changes/ New Classes

23. District/Admins/ Teachers/ClassesV
District/Admins/ Teachers/Classes
in IC by July 1?
In OMS
YES
Admins must enter into OMS NO
ADMINS REMEMBER:
After July 15, enter/ update teacher info in the OMS!
Students
in IC by July 1?
YES
In OMS NO
Will be updated in OMS weekly automatically from IC
REMEMBER:
Always enter and update student information
in IC!

24. BRIGANCE KY Screen III Trainingv7
Remember!
When entering data into the OMS:
Enter only one new screening session
Be sure all items on the Self-help and Social-Emotional Scales are completed
Make sure you click “Submit” after entering both the K Core Assessments and SHSE Scales
View the Group Report and Export as CSV to sort information by domains

25. Kentucky OMS Training Videos
Part 1: Introduction & Overview NEW!
Part 2: Accessing the OMS NEW!
Part 3: Entering required Screen data: K Core Assessments
Part 4: Entering required Screen data: Self-help and Social-Emotional Scales NEW!
Part 5: Viewing the Screening Summary Report and online Data Sheets
Part 6: Group Reports
Part 7: Recommended Screen data (Supplemental Assessments and Reading Readiness Scale) NEW!
Part 8: Sharing Screening Results with Families NEW!
Part 9: OMS Resources
Part 10: IMPORTANT!! Avoiding Common Pitfalls when Entering OMS Data NEW!
Part 11: Administrator Features

26. Creating a Class
Under “My Account” choose “School/Class List”, then click the “Add” icon
Be sure to choose the school where the class is located, not just the district
The School/Class ID MUST be the teacher’s district address!

27. Instructional Planning Sheet
BRIGANCE KY Screen III Training v7
Instructional Planning Sheet
Instructional Planning Sheet
Discuss how the IPS can be used to share information with parents. Can also be used when looking at results across children.

28. BRIGANCE KY Screen III Trainingv7
Your Next Steps
Review the Implementation Guide
Prepare for screening:
Know your screening window
Gather materials
Make sure the screening team has discussed processes and personnel
Watch OMS training videos before entering data
Prepare 1 hour training for experienced trainers
Your Next Steps

29. BRIGANCE KY Screen III Trainingv7
Your Next Steps
BRIGANCE.com/Kentucky website
At-a-glance: Overview the BRIGANCE.com/Kentucky website.
Step-by-Step:
To help you keep everything straight, in addition to the IG, there is a special website just for you…. Yes, you must spell out “Kentucky”!
At the bottom, click on the Training Information page link.
[[click]] The Training Information page link will look like this.
Here is where you will access the OMS training video link.

30. Possible Topics for Experienced Teacher Training
Timelines
Notes on each item (in IG)
Common pitfalls video
Collecting prior settings data
If SHSE scale is unavailable from family, fill out the teacher survey during your screening window
Review Implementation Guide
OMS videos
Logging into new OMS account beginning July 15
District specific procedures and timelines
Sign implementation agreement (in IG)

31. Training & Resources
Districts/schools keep training sign-in sheets and agendas on file
Collect and file signed Implementation Agreements, found in the Implementation Guide)
Links to training materials will be distributed to district K Screen contacts this week by Melody Cooper
Contact your district K Screen contact for the links to training materials- they will not be posted

32. BRIGANCE KY Screen III Trainingv7
Timeline
April – Update webcast and new trainer TOTs
May/June – materials shipped to schools
June 15 – staff files for OMS to Melody Cooper
June 25 – TOT in Frankfort
June-August—staff training (including OMS training videos -
Mid-July-September—screening windows open
August-October 15—OMS and IC data entry
Screen students no earlier than 15 calendar days before start of program—finish no later than 30th day of instruction (this does not include data entry)

33. BRIGANCE KY Screen III Training
Thank You!
You are a critical part of this initiative and your participation is valued!
Refer to the Implementation Guide for specific details and contact info
Thank You!