1. REVIEW Midterm Review ICS 101 Fall 2004

2. Inserting a Function

3. Description

4. The Function Wizard Enter arguments into text boxes Collapse button shrinks dialog box if necessary Value returned by the function (answer) is displayed

5. The Function Wizard

6. PMT function PMT(rate,nper,pv,fv,type)  Rate is the interest rate for the loan. If you make monthly payments on a four-year loan at an annual interest rate of 10 percent, use 10%/12 for rate If you make a payment every 2 months then divide by 6 since there will be 6 payments in a year.

7. PMT function PMT(rate,nper,pv,fv,type)  Nper is the total number of payments for the loan. If your loan expands for 4 years, then use 4*12 for nper. This way you will be making 48 payments during the duration of your loan. If you were to make a payment per year then 4 will be used as Nper.

8. PMT function PMT(rate,nper,pv,fv,type)  Pv is the present value, or the total amount that a series of future payments is worth now; also known as the principal. This is the amount that you want financing for. Write it down as negative because you owe it.

9. PMT function PMT(rate,nper,pv,fv,type)  Fv is the future value, or a cash balance you want to attain after the last payment is made. If fv is omitted, it is assumed to be 0 (zero), that is, the future value of a loan is 0.

10. PMT function PMT(rate,nper,pv,fv,type)  Type is the number 0 (zero) or 1 and indicates when payments are due.  0 payments are due at the end of the period  1 payments are due at the beginning of the period.

11. = PMT(rate,nper,pv,fv,type)

12. The FV function  Returns the future value of a series of payments –For example, contributions to your 401K or IRA  Based on: –Number of periods –Expected rate of return –Amount invested each period

13. Using the FV Function Amount of contribution, rate of return, and years contributing are all expressed as assumptions Rate divided by number of periods Number of payments in all periods Payments per year (must be negative)

14. Using the FV Function $598,905.34

15. The Goal Seek Command  Allows you to set an end result and vary the inputs (assumptions) to produce that result –Only one input can be varied at a time  All other assumptions remain constant –For example, set a desired monthly car payment  Vary the amount financed  Interest rate and number of months remain the same

16. Goal Seek

17. Using the Goal Seek Command Enter the cell containing the desired result Enter the desired value Enter the cell containing the desired result Only one value can change at a time

18. The IF Function  Enables decision making in a worksheet  Requires three arguments: –A condition –A value if the condition is true –A value if the condition is false  Condition must be able to be evaluated as true or false –Uses relational operators (=, <, etc.)

19. Inserting the If function

20. Just adding the function

21. Using the IF Function Incorrectly Value_if_true entered as a conditional test. Function will return True or False

22. The VLOOKUP function  Allows Excel to look up a value in a table and return a related value  Requires three arguments: –the numeric value (or cell) to look up –the range of the table –the column number containing the value you want to return

23. VLOOKUP Breakpoints are Sorted

24. Using the VLOOKUP Function This argument tells the function where to look. Absolute references used for the table Look in the second column of the table, NOT in column J Look up the value found in cell I4, in this case, the semester average

25. Using the AutoFilter Command Click the dropdown on the Homework column, then select Poor as the criteria

26. Auto Filter, custom

27. More Functions  HLOOKUP  COUNT  COUNTA

28. Opening Additional Windows  New Window command (Window menu) opens a new window

29. Opening Additional Windows

30. Copying to Another Workbook Select Sheet1 in Atlanta workbook, hold down the Ctrl key and drag to Summary workbook Workbook name is displayed in the title bar. Active window is highlighted

31. To Move or to Copy Move sheet to… In same workbook Move to different workbook Check to Copy

32. Tabs Use these arrows to see the tabs Right click on the tab, Then select what you want to do You can change the tab order by dragging

33. Worksheet References  Reference cells in other worksheets in the same workbook –Requires the name of the worksheet before the cell range  Exclamation mark separates worksheet and cell reference –= Atlanta!B3 + Boston!B3+Chicago!B3 –Worksheet reference is absolute –Cell reference can be absolute, relative, or mixed  Can be entered by pointing

34. Using Worksheet References Referenced worksheet is an absolute reference Exclamation mark separates worksheet reference from cell reference

35. To add references to cells from several worksheets This works to add different cells for each worksheet  and select the tab by pointing  Then you can release the shift  Go to the tab and point the cells that you need to use

36. Grouping Worksheets

37. Grouped Must make changes in the worksheet that has this

38. AutoFormat Command  Applies a predefined format to selected cells –First select the cells to format… selection

39. AutoFormat Command –Then, select the AutoFormat.

40. Auto Format

41. Formatting the Documentation Worksheet Title is merged and centered. Font is bold, with an offsetting background Wrap text in this cell, in much the way a word processor wraps text Worksheets are listed and described

42. An External Reference External reference surrounded by brackets Active cell contains references to cells in other workbooks

43. Create a Workspace Save as a Workspace Four open workbooks Opening the workspace will open all four workbooks and tile them

44. Create a Workspace

45. Opening a Workspace

46. Inserting Comments Comments provide explanation for values and/or descriptions of formulas

47. Inserting a Hyperlink http://www2.hawaii.edu/~blanca

48. Inserting a Hyperlink to another place in this same document B10

49. Inserting a Hyperlink to a document not yet created Future document name

50. Inserting a Hyperlink to an e-mail address

51. To remove a hyperlink Right click on the link Select “Remove Hyperlink”

52. Web Queries Main Menu Takes you to the webpage of your choice where you can select the information to bring back to your spreadsheet.

53. Web Queries The default option

54. Web Queries Refresh rate

55. Saving your work as an html page

56. Publishing to your website Your username Your password

57. Go to the public_html directory

58. Drag file from here To here And you are done

59. Date Arithmetic  Excel stores all dates as integers –Serial numbers, beginning with January 1, 1900 –The difference between dates is determined by subtracting one number from another  Today( ) function always returns the current date

60. Conditional Formatting First select and then do

61. Copying Formatting from one cell to other(s). To copy the formatting of one cell to another

62. Charts Wizard step 1  Select the chart type

63. Step 2 - Taking data out

64. Wizard Step 3 - Titles Enter a title for the chart. If you want labels for the axes, enter them here

65. Wizard step 3 - Axes

66. Wizard step 3 - Gridlines

67. Wizard step 3 - Legend

68. Wizard step 3 – Data Labels

69. Wizard step 3 – Data Table

70. Wizard step 4, Where do you want the chart?

71. Linking A Worksheet Worksheet and embedded chart are linked into this document

72. Hiding rows Select then do. Select the rows Right-click in the floating menu select Hide

73. Unhiding rows Select both ends of the hiding cells Right click and select unhide from the menu

74. Hiding Columns

75. Unhiding Columns

76. Working With Large Worksheets  Freezing Panes allows row and column headings to remain visible while scrolling

77. Freezing Panes Freezes Panes to the left and to the top

78. Auto Filter via the menu

79. Types of Cell Entries  Constants  Formulas  Functions

80. Using the Help command

81. Help!!! Type in here

82. Modifying the Worksheet: The Insert Command Can be used to add rows, columns, or cells

83. Modifying the Worksheet: The Delete Command If deleting a cell, specify whether to move other cells up or to the left Specify whether you’re deleting cell, row, or column

84. Page Setup

85. Print Setup

86. Display the Cell Formulas Ctrl key and the ~ to toggle between displaying cell values and formulas

87. Formatting Cells  Select-then-do (formatting) –Number –Alignment –Fonts –Borders –Color (patterns)

88. Formatting Cells

93. Example of Isolated Assumptions Assumptions are isolated and clearly labeled

94. Using the Fill Handle Select cells E2:H2. Dragging the fill handle will copy all four cells to lower rows. Border around selected area. Release the mouse and formulas are copied