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CPSC 203 Introduction to Computers T97 TA: Jie (Jeff) Gao

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20 September 2005CPSC 203 Tutorial by Jie Gao2 Introduction to Excel Excel is a spreadsheet software Excel document – Workbook –Worksheets in workbook It is mainly used for calculating numbers, especially the repetition of same calculation on different numbers

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20 September 2005CPSC 203 Tutorial by Jie Gao3 Excel – Interface Menu, toolbars, scroll bars Cell address bar, formula bar Work space Worksheet tabs and navigator

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20 September 2005CPSC 203 Tutorial by Jie Gao4 Excel – Basic Concepts Columns, rows Cells –Cell naming Data types –“General” –Number –Currency –Date/time –Text

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20 September 2005CPSC 203 Tutorial by Jie Gao5 Excel – Inputting Data Directly input – overwrites the old content Double click and input – keeps the old content Input in the formula bar Fill handle –Generate sequence –Copy data –Ctrl key to toggle

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20 September 2005CPSC 203 Tutorial by Jie Gao6 Excel – Cell Formatting Font: face, style, size, colour Background Border Alignment Indentation Orientation Data type related

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20 September 2005CPSC 203 Tutorial by Jie Gao7 Excel – Worksheets Rename worksheets Add a new worksheet Delete a worksheet Change worksheet orders

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20 September 2005CPSC 203 Tutorial by Jie Gao8 Excel – Formulas Formulas are calculation expressions Starts with a “=“ The formula expression is shown in the formula bar but the formula result is shown in worksheet Examples

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20 September 2005CPSC 203 Tutorial by Jie Gao9 Excel – Functions Functions are predefined formulas They are organized in categories Use the “Paste function” button or “Insert Function” menu –Choose function –Provide arguments Input by hand Pick by mouse

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20 September 2005CPSC 203 Tutorial by Jie Gao10 Excel – Useful Functions Statistical –Min, Max, Average Mathematical –Sum Date and time –Now More …

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20 September 2005CPSC 203 Tutorial by Jie Gao11 Excel – Cell References Range –Named by the cells on upper left and lower right corners –Custom names can be provided in the name box Relative Absolute –Use “$” to indicate absolute references

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20 September 2005CPSC 203 Tutorial by Jie Gao12 Excel – Chart Wizard “Insert Chart” button or “Insert Chart” menu 4 steps –Select chart type –Define source data and series –Chart options: labels, legend and axes –Create chart as: object or sheet

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20 September 2005CPSC 203 Tutorial by Jie Gao13 Excel – Tricks in Chart Wizard Select source data range before starting the wizard Specify the series names and labels by cell references Make use of the preview

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20 September 2005CPSC 203 Tutorial by Jie Gao14 Excel – Modify Charts Text elements: Use the format buttons directly Size and position: Use handles to adjust Other appearance: Right click and use “Format …” menu The 4 steps of chart wizard also have corresponding menu items

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20 September 2005CPSC 203 Tutorial by Jie Gao15 Excel – Page Setup Each worksheet has separate page setups Paper size, orientation, margin Header and footer Show gridlines or not Print preview

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20 September 2005CPSC 203 Tutorial by Jie Gao16 Assignment 1 Due: 4:00pm Sep 24 3 Parts: –Follow steps on EX-176 to EX-197 (NOT EX- 198) to get a payment schedule –The payment schedule with formula expressions shown –A chart showing Principal Paid and Interest Paid for the last 12 months (any suitable chart type is OK)

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