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PowerPoint The Basics
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Where is it? Hard Drive / Microsoft Office / PowerPoint
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Create a New Presentation Select “Presentation Design” Select a Design, Click “OK”
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New Slide “Title” Slide –many formats –Use the pre-selected one, Click “OK” Save to Your Disk –(Summary Information: “OK”) Add Title, subtitle
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Toolbars Notice “names” and explanations (at the bottom)
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The Next Slide Click on “New Slide” from the floating menu. Use the pre-selected one. Click “OK”. Click & type the “slide title” (the main idea of that slide) Click below to add text Press “Return” to go to the next line
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Bullets Add text without bullets, or...... Add text with bullets –Click on the arrows to “promote” or “demote” the text. (or option / shift / arrow) –Bullets help organize your information.
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The Next Slide & the next, & the next.... Click on “New Slide” again Follow the same steps for all of your slides Save frequently
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Slide View vs. Outline View “View” Toolbar at bottom of page Select “Outline” View Same commands work –You can complete your whole presentation in “Outline” View.
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Slide Sorter View Shows “Thumbnails” of all slides Wrong order? To change the order of your slides: –In “Slide Sorter” View or “Outline” View, drag the slide to the desired position. You can select and go directly to any slide So, click on the first slide, and........
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See How It Looks! Select “Slide Show” View (bottom of page) Click the mouse to change slides Ready for some special effects?.........
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Transitions Add a fancy transition between slides In “Slide Sorter View”, select all (Edit menu) Select a “Transition” directly from the toolbar above Try the “Slide Show” again to see the difference
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Build Adds your points one by one- not all at the same time Again, select “Slide Sorter” View, and “Select All” (Edit menu) Use the “Build” menu on the toolbar to choose an effect
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Check Out the Difference Select “Slide Sorter”, and click on slide 1. Switch to “Slide Show”, and click through your program To change the “Build” or “Transition” style: – Return to “Slide Sorter” View and “Select All”. Then try a different style.
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To Add a Picture New Slide Layout: –Select a layout with a picture and text, or –Select the layout with title only, or blank Select “Picture...” (“Insert” menu) Find the picture you would like, and click on “Insert” Resize / reposition the picture
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Notes Pages View Gives 1 slide per page Also provides space to write extra notes about that slide Can be printed (one page for each slide) Alternative: –Save a copy (“Save As....”) –Add your extra notes to the outline, and print it.
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Printing Possible to print: –slides –notes pages –handout of slides (2, 3, or 6 per page) –outline notes Check the box “Pure Black & White”
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What Else? Lots! Other basics: spelling, cut/paste.... Change colors: Format menu –“Slide Background” and “Slide Color Scheme” Text color button and text styles/size Drawing / graphics Insert graphs / tables
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