1. 1 ETT 229 Fall 2004 Access Basics Excel I

2. 2 Agenda 11:00-11:05 – Quiz 11:05-12:00 – General Lecture 11:50-12:15 – Application Notes Schedule Changes

3. 3 Database Basics Database – storage of information for easy access, searching, and retrieval File Cabinet Analogy  File cabinet drawer = file  File folder = record  Space for individual record item = field Data redundancy issue  Relational databases Data Management software – Access, Lotus Approach, Microsoft Works

4. 4 Database Basics (cont.) Major Database functions  Create new files  Add, change, or delete records/fields  Search for specific records  Sort records  Print selected/whole records  Create reports based on records

5. 5 Mindtools (Computers, 146) Jonassen (2000) Definition of Mindtool (Computers, 146) Five roles of a teacher  Planner  Facilitator  Guide  Manager  Participant Eight-stage Learning Model for databases (Computers, 146-50)

6. 6 Teacher Applications of Databases Student records Libraries Parent contact lists Research Internet Language Learning (grammar, ESL, Foreign language) Many, many more

7. 7 Spreadsheets Basics Spreadsheet – data storage file that is primarily for numbers which allows for advanced manipulation and calculations Cell – intersection of a row and column identified by its column and row designation (e.g., A1 or N36) Data – information (either numeric or alphanumeric) that can be manipulated Formula – calculation that causes a cell to display the results

8. 8 Spreadsheets Basics (cont.) Major Functions in Spreadsheets  Changing data Manually vs. automatically  Adding/Removing Record (Row)  Adding/Removing Criteria (Column)  Multiple Worksheets  Creating Charts/Graphs from data

9. 9 Teacher Applications of Spreadsheets Class records (grade book) Budgets Small/Simple databases Elementary Ed – math Middle School – science (data recording), math, economics, English (research recording)

10. 10 Excel - Basics Parts of the window (Office, 89)  Standard/Formatting Toolbar  Formula Bar  Cells/Active Cell  Row vs. Column  Worksheet Tab  Task Pane

11. 11 Toolbars – Something old, something new Standard  Formulas  Sorting  Chart wizard Formatting  “$”, “5”, “,”, increase/decrease decimals  Borders

12. 12 Getting Around Excel Moving the cursor to different cells (Office, 90) Scrolling through worksheet (Office, 91) Moving between worksheets (Office, 98)

13. 13 Basic Data Manipulation Naming your worksheet (Office, 99) Entering Data (Office, 92-3)  Use the number keys section of keyboard Selecting cells (Office, 94-5) Selecting rows/columns Changing data in a cell  Double clicking vs. Single clicking Completing a series (Office, 96-7)

14. 14 Basic Data Manipulation (cont.) Resizing Rows/Columns Inserting Deleting Rows/Columns (Office, 114-17) Edit/delete data (Office, 110-1) Move vs. Copy data (Office, 112-3) Text manipulations  Same as Word and PowerPoint  Style, size, font, bold, italics, underline

15. 15 Now and Later Download Excel Practice 1 and begin working on it For next class  Review Lecture  Prepare for Quiz  Have Excel Practice 1 in by end of Thursday