1. UNMJobs Forum Presentation: Effective Use of Underutilized Data in UNMJobs Follow-Up to Queue Cleanup by Department Originators Nilda Barela Joyce McCarthy Jason Blankenship Mike Brown 1

2. Agenda Welcome! General Update Update of Underutilized Data Cleaning Up Your Pending Actions Queue: Follow-Up Q&A 2

3. General Update 3 Position Synchronization Banner/UNMJobs/Salary Planner – Deactivating duplicate positions – Deleting actions that have no org code – Seating incumbents into UNMJobs vacant positions HR Process Improvements will be hosting labs – Using Sequence Numbers – Managing your Position Numbers in UNMJobs – Dates and Times will be coming out on Listservs

4. Underutilized Data in UNMJobs Joyce McCarthy Nilda Barela 4

5. Update on Underutilized Data 5 Each year UNM required to submit an Affirmative Action Program (AAP) Report A snapshot of data taken around end of Oct UNMJobs is an applicant tracking system that provides the data to process the AAP report Provides place for departments to confirm what staff positions are underutilized and require additional recruitment efforts

6. Update on Underutilized Data 6 For staff positions – Underutilized data is loaded at the classification UU Data on staff classifications is representative of placement goals for Main and HSC Branch Campus Staff Positions are handled separately – No Branch Campus staff positions are considered Underutilized for this year

7. Update on Underutilized Data 7 Student Positions are not tracked for underutilization Underutilization and Faculty Positions Underutilization data not loaded to classifications for faculty positions All faculty recruitments require targeted recruitments Data is collected after the recruitment by OEO

8. Update on Underutilized Data 8 UNMJobs Department Originators have the ability to search classifications and view underutilization data for staff positions. Please note the underutilization data shown in the View Search Classification screen applies to Main and North Campus. Please see the Quick Reference Sheet for instructions on this process and bookmark this link for future reference: http://hr.unm.edu/docs/unmjobs/viewing-underutilization- data-in-the-view-search-classifications-screen-quick- reference-sheet.doc http://hr.unm.edu/docs/unmjobs/viewing-underutilization- data-in-the-view-search-classifications-screen-quick- reference-sheet.doc

9. 9 Communication on Handling New Underutilized Data Effective February 16, 2011, the underutilized data displayed on staff position classifications will be updated to reflect our current AAP (Affirmative Action Plan).

10. 10 Communication on Handling New Underutilized Data As of this date, staff employment transactions will have the potential to change from Underutilized to not Underutilized or vice versa. Therefore it is important that Department Originators take time to review their actions that have not yet been submitted to the Staff Employment Area for any changes in underutilized status.

11. 11 Communication on Handling New Underutilized Data Even if the underutilized status has changed on positions that are posted as of February 16, a department will not be expected to change their recruitment strategy to address underutilization. If you have any questions regarding the impact of the update of the underutilized data, please contact your HR Consultant or OEO.

12. Cleaning Up Your Pending Actions Queue: Follow-Up 12 Joyce McCarthy & Jason Blankenship HR Process Improvement unmjobs@unm.edu 277-2779

13. 13 Update Pleased to report that as of 2/14/2011, there have been 1238 total actions deleted and removed from the pending actions queue Thank you to those who have cleaned up their pending action queues If you have not already done so, please take time to clean your queue

14. Department Originators now have the ability to remove actions from their Pending Actions Queue for the following statuses: – Saved Not Submitted – Submitted to Department Approver – Submitted to Dean/Director – Returned to Submitter 14 Quick Reminder

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17. Cleaning Up Queues & Demo The ability to delete actions will give the Dept. Originator more ability to clean up their Pending Actions queues. 17

18. Questions? Contact Call the appropriate Employment Area or send email to: UNMJobs@unm.edu 18