1. CATS to e-CATS Harnessing the untapped potential
Mohamed Saloudeen Technical Director, SITA CORP

2. Agenda
Welcome What is CATS ? CATS Data Entry Profile Authorizations in CATS Overview of CATS Data and Process flow CATS and ESS Integration Harnessing the untapped potential

3. What is CATS? Cross Application Time Sheet Multi-tasking Tool
Tool for recording EE’s working times
Records Controlling Information
Records PS / PM / SM Confirmation
Enables Validation Checks and controls
Seamless transfer to other SAP components
Enables Resources-related billing
Self-service Application
Allows for Central Maintenance
Controls External Service Providers
Provide Information to monitor deadlines

4. CATS - Advantages Simple Operation
Single point for cross application time entry
Default field values (Infotype 0315)
Predefined time entry templates (profiles)
Integrated approval procedures (Workflow)
Validation checks reduce errors
Supports correction procedure
Customer enhancements for additional flexibility
Self-service Application
> Multi-tasking Tool

5. CATS – Many lives User-Interface Technical Name System Environment
CATS Classic
CAT2 Transaction
R/3 Ver 3.1I or higher
SAP GUI for Windows or HTML
CATS Regular
Internet Service – CATW
R/3 Ver. 4.0B or higher WEB Browser
CATS Notebook
Offline Application CATS_NOTEBOOK
R/3 4.6C or higher; Mobile Engine; ITS / WAS (Web App Ser) Notebook with Web browser, Java RTE and Java API
CATS for Service Provider
CATSXT Transaction
R/3 Ver.4.6C or higher SAP GUI for Windows or HTML
CATS Instant
Java iView com.sap.pct.hcm.cats_timerecording.default
R/3 Ver.4.5B or higher; WEB Add-on; mySAP Enterprise Portal
CATS Phone
Web Application WAP_CA_TSHEET
R/3 Ver.4.5B or higher; WEB Add-on; mySAP Enterprise Portal; WAP-enabled cell phone
> Multi-tasking Tool

6. What is CATS? CATS Data Entry screen Personnel Information Worklist
Data entry section

7. What is CATS?
CATS Data Entry screen
Personnel Information

8. What is CATS? CATS Data Entry screen
Worklist
Enables display of data, which the user can copy to simplify data entry
Contains both EE-specific and object-related information
Available for single EE data entry
Contains the following information
Data already entered by the EE
Resource planning (capacity splits)
Confirmation pools
Activities assigned to the employee (work center assignment)
CATS0001 (Setup Worklist) enhancement, enables customer-specific data

9. What is CATS? CATS Data Entry screen
Data entry section
Enables actual time-entry with additional information
One EE or several EEs time data could be entered depending upon Data Entry Profile
Working Time attributes also determined by Data Entry Profile

10. CATS - Requirements CATS Timesheet Time Collection CATS-HR Mini-master
Release
CATS Timesheet
Approval
Transfer
Requirements for CATS:
HR Mini master,
Data Entry Profile
Authorization
CATS Processes:
Time data input
Release of time data depending on the process
Approval of Time data depending on data entry profile setting
Transfer of data to other applications
Data Entry Profiles
Authorizations

11. CATS – HR Mini Master No Employee – No CATS !!!
Following infotypes are very essential for CATS implementation (if HR is not one of the target components)
0001 – Organizational Assignment
0002 – Personal Data
0315 – Timesheet Defaults

12. CATS – Timesheet Default 0315

13. Required Infotypes (if HR is one of the target components)
CATS – HR Integration
Required Infotypes (if HR is one of the target components)
0007 – Planned Working Time
2006 – Absence Quotas
2001 – Absences
2002 – Attendances
2010 – Employee Remuneration Information

14. CATS – Data Entry Profile
CATS Time Entry Processes
Data Entry Profiles
Define
CATS Entry Sheet Layout
Transfers to target applications are triggered by the relevant reference fields specified in the CATS entry sheet. For eg., CATS  HR and CO is triggered when an Attendance type (HR) and a receiver Cost Center (CO) are entered for time entry in CATS.
Field Selection
Define
Transfers to the target components

15. CATS – Data Entry Profile
Determines data entry process and layout of time sheet
Enables customization of time-entry view depending upon EE groups and Business requirements
Controls the target components to which time data could be transferred via Field Selection
Contains Profile Authorization Group which controls user access to CATS related processes
Integrates an Approval Procedure
User Parameter “CVR” assigns a default data entry profile to a user
Defining Data Entry Profiles requires careful analysis of business requirement
Transfers to target applications are triggered by the relevant reference fields specified in the CATS entry sheet. For eg., CATS  HR and CO is triggered when an Attendance type (HR) and a receiver Cost Center (CO) are entered for time entry in CATS.

16. CATS – Data Entry Profile
General settings for recording, for example:
Using target hours
Using clock times
Approval required
Release settings
Time settings, for example, for daily or weekly recording
Person selection, for example, recording using time administrators
Settings for Logistics
Settings for default values
Settings for the worklist
Data entry checks
Settings for approving working times using workflow

17. Data Entry Profile – General Settings

18. Data Entry Profile – Time Settings

19. Data Entry Profile – Person Selection

20. Data Entry Profile – Person Selection

21. Data Entry Profile – Default Values

22. Data Entry Profile – Default Values

23. Data Entry Profile – Default Values

24. Data Entry Profile – Default Values

25. Field Selection Data Entry List Worklist Settings
Data Entry Profile – Field Selection
Data Entry Profiles
Field Selection
Data Entry List
Worklist
Settings

26. Data Entry Profile – Levels of Field Selection
Modifiable:
Modifiable fields on a general level (client level). You can define the basic settings for all data entry profiles in these fields.
Influencing:
Modifiable fields for a specific profile. You can determine which fields are displayed in the time sheet when a particular data entry profile is used.
Within each of these two levels, you can specify the fields for the settings, worklist and data entry sections.

27. Data Entry Profile – Field Selections
Field selections controls display of fields in
Data Entry Section

28. Data Entry Profile – Field Selections
Field selections controls display of fields in
Worklist

29. Data Entry Profile – Field Selections
Field selections controls display of fields in
Selecting a list of persons to record times
Field selections defines the criteria according to which selections are permitted.

30. Data Entry Profile – Authorizations
Authorizations in CATS are required to
Access CATS environment using corresponding transaction
2. Access master data from Human Resources to be able to create and display mini master
3. Enter time data in time sheet
4. Approve time data and display CATS data in reports
5. Access necessary data in the target components (authorizations specific to that component)

31. Data Entry Profile – Authorizations
CATS Authorization concept is based on HR Authorization
uses same HR Authorization Objects – P_ORGIN etc.
created by copying existing HR and non-application
specific authorization objects
Two special Authorization are specific to CATS
displaying / entering data in Time sheet (P_CATS_PROF)
displaying and approving in Time sheet (P_CATS_APPR)

32. Data Entry Profile – Authorizations
These special CATS Authorization are implemented using two virtual infotypes
(P_CATS_PROF)
(P_CATS_APPR)
Infotype 0316 used in Authorization object HR Master Data – Personnel Number Check (P_PERNR)
Infotype 0328 used in AUthorization object HR Master Data (P_ORGIN)

33. Data Entry Profile – Authorizations
Authorization check for starting CATS transactions
Authorization P_CATS_APPR
Permitted Operations Field: TCODE
Value: CAT2, CAT
Authorization Object S_TCODE
CATS Intitial time sheet screen
CAT Time recording initial screen and data entry view (Change)
CAT Time recording initial screen and data entry view (Display)
CAT Approve times
CAT Transfer to PS
CAT Transfer to HR
CAT Transfer to CO
CAT Transfer to PM/SM
CADO Start object-related report screen
CAOR Start structure-related report screen
To restrict users from accessing specific CATS screens, assign only specific transactions within different profiles.

34. Data Entry Profile – Authorizations

35. CATS – Time Entry ProcessPM PS PM
Job & Time Details
CATS MM SM
Common Time Entry
Time Evaluation
Vacation, Accruals etc. FI
Wagetype Generation
FI Posting & Remittance
Payroll Driver, Schemas and Rules CO
Internal Activity Allocation, …

36. CATS – Time Entry Process
Source: SAP

37. Changed after approval
CATS – Data Status
In Process
Released
Status 10
Status 20
CATS Timesheet
Rejected
Status 30
Status 50 and 60 would be on Predecessor record
Status 40
Status 50
Status 60
Changed after approval
After Approval

38. CATS – Approval via Workflow
Workflow Standard Task for CATS Approval is TS
Workflow option to be activated in Data Entry Profile
Approval Workflow is a single-step task
Standard Task informs administrators that time data requires approval
Work items are processed using CATS: Approve Times Report (RCATSB01)

39. CATS Dataflow

40. CATS Dataflow

41. CATSDB Table CATS Dataflow
CATS data transfer to target component depends on reference fields in time sheet
Network number, Activity or Sub-activity number would trigger transfer to Project Systems Attendance / Absence Types would create a record in Infotype (Attendances) and 2001 (Absences)
CATS data not transferred to target component immediately. Data is stored in CATSDB central database
Data transferred to each target component separately at different time intervals via transfer files
CATSDB Table

42. CATS Dataflow Target Component : Project Systems (PS)
Post confirmations of actual hours worked to networks
Generates confirmation documents in PS
Not possible to confirm a quantity in addition to hours
CATS transfer to PS does not trigger milestone functions

43. CATS Dataflow Target Component : Controlling (CO)
Carry out internal activity allocation between Sender and Receiver Cost Centers in Controlling
Hours are valuated using Activity Type
Internal activity allocation can also be done on WBS elements
Generate one CO Document for each transferred record
Alternately, cumulate or summarize the records and write them to one or several CO Documents

44. CATS Dataflow
Target Component : Plant Maintenance / Customer Service (PM / CS)
Carry out confirmations for Plant Maintenance Orders
Hours are valuated using Activity Type

45. CATS Dataflow – Permissible combination

46. CATS and ESS
Employee Self-Service (ESS) enables employees to create, display, and change their own data in the intranet used at their enterprise

47. CATS and ESS
Source: SAP

48. CATS and ESS

49. CATS and ESS Before implementing CATS as an ESS service: Set up CATS
Create Personnel Numbers in SAP-HR for Employees to record data
Assign HR Self-service (EHR) users to employees
Assign specific Data entry profile

50. CATS and ESS Using Internet Time Sheet, an ESS user can
Enter hours, clock times, quantities, dollar amount and confirmation information
Change data entry period
Select a data entry profile
Copy data from previous period
Integrate a worklist
Use default values
Check entries
Search function for working time attributes
Save and release data for approval or transfer to target components

51. Customer specific requirements using SAP Enhancements
CATS – User Enhancements
CATS Timesheet
Customer specific requirements using SAP Enhancements
Standard SAP Control

52. CATS – User Enhancements
CATS0001 Structure of Worklist
CATS0002 Supplement Recorded Data
CATS0003 Validation of Recorded Data
CATS0004 Deactivate functions in the user-interface
CATS0005 Customer field enhancements
CATS0006 Validation of entire time sheet
CATS0007 Subscreen on initial screen
CATS0008 Determine Workflow recipients for approval

53. CATS – User Enhancements

54. Questions ?????

55. Thank you for attending!
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