1. Creating a special collections repository (DERA) Bernard Scaife (b.scaife@ioe.ac.uk)

2. 2 Official Publications (print) Official Publications Collection 200 metres shelving hard copy Dates from1850 onwards Reference-only access

3. 3 Official Publications (e) 856 field in catalogue record pointing to 3 rd party item 1990 ish - 2008 Printout of the item for store (preservation copy) 2009: 16,000 links; estimated 2,000 not working

4. 4 EPrints? IOE EPrints since 2007 (ULCC hosted) – familiarity with software Could we use an EPrints instance to do the job once and for all? Advantages Full text searchability Exposure in search engines No more link rot fixing Some level of digital preservation

5. 5 Setup New EPrints instance (ULCC)

6. 6 Setup Export Official publication records from Sirsidynix Symphony LMS which have 856 links

7. 7 Setup Imported 6000 records via the EPrints Admin interface

8. 8 A name Digital Education Resource Archive (DERA)

9. 9 But what about the docs? 6000 metadata records (10 minutes) ~10000 documents (estimate) to find and attach = a long time!

10. 10 © Coalition government Organisations approaching us Open Government Licence

11. 11 JISC 12/11 Preserving Official Publications in Education (POPE) £15k to employ someone to locate and preserve the documents and attach them to the metadata

12. 12 POPE Nov 11 – Feb 12 6331 EPrint records 5715 preserved (10,500 files) 343 (copyright issues) 204 (format issues) 69 documents scanned from backups http://ioepope.wordpress.com

13. 13 Techniques for locating Try the National Archives UK Government Web Archive first Internet Archive Wayback machine British Library’s UK Web Archive

14. 14 Impact

15. 15 Institute of Education University of London 20 Bedford Way London WC1H 0AL Tel +44 (0)20 7612 6000 Fax +44 (0)20 7612 6126 Email info@ioe.ac.uk Web www.ioe.ac.uk Impact (CORE)

16. 16 Apache redirect for www JISC – silos of off pub collections ? IPR attention up-front Community based minimum standard for redigitisation formats Institute of Education University of London 20 Bedford Way London WC1H 0AL Tel +44 (0)20 7612 6000 Fax +44 (0)20 7612 6126 Email info@ioe.ac.uk Web www.ioe.ac.uk Lessons / Recommendations

17. 17 No more links to fix in LMS Improve search experience (full text) Different animal to National Archives portal Treat the e as a fully fledged part of the collection to be preserved Cost up front less than ongoing link-fixing Eprints = low barrier tech solution Institute of Education University of London 20 Bedford Way London WC1H 0AL Tel +44 (0)20 7612 6000 Fax +44 (0)20 7612 6126 Email info@ioe.ac.uk Web www.ioe.ac.uk Business case

18. 18 Finish off those with IPR issues Institute of Education University of London 20 Bedford Way London WC1H 0AL Tel +44 (0)20 7612 6000 Fax +44 (0)20 7612 6126 Email info@ioe.ac.uk Web www.ioe.ac.uk Next steps

19. 19 Release the data under JISC OEM-UK project Institute of Education University of London 20 Bedford Way London WC1H 0AL Tel +44 (0)20 7612 6000 Fax +44 (0)20 7612 6126 Email info@ioe.ac.uk Web www.ioe.ac.uk Next steps

20. 20 London Education Thesaurus (LET) integration Institute of Education University of London 20 Bedford Way London WC1H 0AL Tel +44 (0)20 7612 6000 Fax +44 (0)20 7612 6126 Email info@ioe.ac.uk Web www.ioe.ac.uk Next steps Source: London Institute of Technology : review for educational oversight by the Quality Assurance Agency for Higher Education http://dera.ioe.ac.uk/14648/

21. 21 Idea! Institute of Education University of London 20 Bedford Way London WC1H 0AL Tel +44 (0)20 7612 6000 Fax +44 (0)20 7612 6126 Email info@ioe.ac.uk Web www.ioe.ac.uk Next steps

22. 22 Any questions? Institute of Education University of London 20 Bedford Way London WC1H 0AL Tel +44 (0)20 7612 6000 Fax +44 (0)20 7612 6126 Email info@ioe.ac.uk Web www.ioe.ac.uk