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Department of Tourism Computerization Project Phase I Training Module 14-16 July 2009.

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Presentation on theme: "Department of Tourism Computerization Project Phase I Training Module 14-16 July 2009."— Presentation transcript:

1 Department of Tourism Computerization Project Phase I Training Module 14-16 July 2009

2 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 2 AGENDA  01 Objectives  02 Definition of Terms  03 Training Module 3.1 Training Officer 3.1.1 Create New Training Course 3.1.2 View Training Course Information 3.1.3 Create New Course Topic and Training Schedules 3.1.4 Create Training Instructors 3.1.5 Associate Training Instructor to one Training Course 3.1.4 Update Training Course Information 3.1.5 Manage Training Applications 3.1.6 Manual Training Application 3.1.7 Participant’s Grades 3.2 Training Participant 3.2.1 Create New Training Application 3.4 Survey

3 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 3 AGENDA  01 Objectives  02 Definition of Terms  03 Training Module 3.1 Training Officer 3.1.1 Create New Training Course 3.1.2 View Training Course Information 3.1.3 Create New Course Topic and Training Schedules 3.1.4 Create Training Instructors 3.1.5 Associate Training Instructor to one Training Course 3.1.6 Update Training Course Information 3.1.7 Manage Training Applications 3.1.8 Manual Training Application 3.1.9 Participant’s Grades 3.2 Training Participant 3.2.1 Create New Training Application 3.4 Survey

4 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 4 OBJECTIVES The objectives of the presentation are: To present the different processes involved in Training Module To teach users on how to create and update training course information To teach users on how to create and update training applications To teach users on how to manage training courses

5 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 5 AGENDA  01 Objectives  02 Definition of Terms  03 Training Module 3.1 Training Officer 3.1.1 Create New Training Course 3.1.2 View Training Course Information 3.1.3 Create New Course Topic and Training Schedules 3.1.4 Create Training Instructors 3.1.5 Associate Training Instructor to one Training Course 3.1.6 Update Training Course Information 3.1.7 Manage Training Applications 3.1.8 Manual Training Application 3.1.9 Participant’s Grades 3.2 Training Participant 3.2.1 Create New Training Application 3.4 Survey

6 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 6 DEFINITION OF TERMS Portal/Website Interchangeably used, this refers to the MS Sharepoint portal that will be used as the primary interface with the different systems Process Series of sequential actions/events that is performed in order to complete a task Training Management one of the internal systems that facilitates trainings conducted by the Department of Tourism Notification Electronic notices sent to different groups in order to communicate a message

7 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 7 USER User: TRAINING OFFICER

8 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 8 AGENDA  01 Objectives  02 Definition of Terms  03 Training Module 3.1 Training Officer 3.1.1 Create New Training Course 3.1.2 View Training Course Information 3.1.3 Create New Course Topic and Training Schedules 3.1.4 Create Training Instructors 3.1.5 Associate Training Instructor to one Training Course 3.1.6 Update Training Course Information 3.1.7 Manage Training Applications 3.1.8 Manual Training Application 3.1.9 Participant’s Grades 3.2 Training Participant 3.2.1 Create New Training Application 3.4 Survey

9 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 9 AGENDA  01 Objectives  02 Definition of Terms  03 Training Module 3.1 Training Officer 3.1.1 Create New Training Course 3.1.2 View Training Course Information 3.1.3 Create New Course Topic and Training Schedules 3.1.4 Create Training Instructors 3.1.5 Associate Training Instructor to one Training Course 3.1.6 Update Training Course Information 3.1.7 Manage Training Applications 3.1.8 Manual Training Application 3.1.9 Participant’s Grades 3.2 Training Participant 3.2.1 Create New Training Application 3.4 Survey

10 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 10 AGENDA  01 Objectives  02 Definition of Terms  03 Training Module 3.1 Training Officer 3.1.1 Create New Training Course 3.1.2 View Training Course Information 3.1.3 Create New Course Topic and Training Schedules 3.1.4 Create Training Instructors 3.1.5 Associate Training Instructor to one Training Course 3.1.6 Update Training Course Information 3.1.7 Manage Training Applications 3.1.8 Manual Training Application 3.1.9 Participant’s Grades 3.2 Training Participant 3.2.1 Create New Training Application 3.4 Survey

11 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 11 TRAINING MODULE > CREATE NEW TRAINING COURSE Step 1: Click Training Course to view list of Tourism-related training courses offered by Department of Tourism

12 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 12 TRAINING MODULE > CREATE NEW TRAINING COURSE Step 1: Select Create New Training Course to add new training course program

13 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 13 TRAINING MODULE > CREATE NEW TRAINING COURSE Under Modify Information Tab, screen will display fields where user can input data for creating new training course

14 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 14 TRAINING MODULE > CREATE NEW TRAINING COURSE Step 2: Fill-up Project Information Details Step 3: Click OK to save information and go back to the default page. Cancel button will go back to the previous page

15 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 15 TRAINING MODULE > CREATE NEW TRAINING COURSE INFORMATION Clicking OK will update the following: Fields will be updated according to: - Course Code - Course Name - Duration - Status

16 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 16 AGENDA  01 Objectives  02 Definition of Terms  03 Training Module 3.1 Training Officer 3.1.1 Create New Training Course 3.1.2 View Training Course Information 3.1.3 Create New Course Topic and Training Schedules 3.1.4 Create Training Instructors 3.1.5 Associate Training Instructor to one Training Course 3.1.6 Update Training Course Information 3.1.7 Manage Training Applications 3.1.8 Manual Training Application 3.1.9 Participant’s Grades 3.2 Training Participant 3.2.1 Create New Training Application 3.4 Survey

17 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 17 TRAINING MODULE > VIEW TRAINING COURSE INFORMATION Step 1: Select Course Code to view training course information

18 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 18 TRAINING MODULE > VIEW TRAINING COURSE INFORMATION Details of the Project are classified into 4 tabs: - Course Details - Course Topics - Course Schedules - Modify Information

19 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 19 TRAINING MODULE > VIEW TRAINING COURSE INFORMATION Course Details contains details of the training course which includes course objectives, qualifications, requirements and remarks. This will be viewed in tabular form.

20 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 20 TRAINING MODULE > VIEW TRAINING COURSE INFORMATION Course Topics displays list of all Course Topics associated with a Training Course.

21 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 21 TRAINING MODULE > VIEW TRAINING COURSE INFORMATION Course Schedules displays list of all Course Schedules associated with a Training Course.

22 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 22 TRAINING MODULE > VIEW TRAINING COURSE INFORMATION Under Course Schedules, system can display Schedule Details, Topic Instructors and List of Participants for a specific schedule

23 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 23 TRAINING MODULE > VIEW TRAINING COURSE INFORMATION Schedule Details displays details of schedule in tabular form which includes the following: - Course Code- Location- Reminders - Schedule Name- Instructor- Schedule Status - Start/End Date- Available Seats - Course Coordinator - Hosting Region- Total Seats

24 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 24 TRAINING MODULE > VIEW TRAINING COURSE INFORMATION Participants shows the List of training participants including their application number and application status

25 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 25 TRAINING MODULE > VIEW TRAINING COURSE INFORMATION Application Status includes the following: - NEW - ACCEPTED/PAID - REFUND PAYMENT

26 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 26 TRAINING MODULE > VIEW TRAINING COURSE INFORMATION Clicking the Save button will update Application Status. Cancel button will disregard any changes made.

27 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 27 TRAINING MODULE > VIEW TRAINING COURSE INFORMATION Modify allows training officer to change course schedule information

28 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 28 AGENDA  01 Objectives  02 Definition of Terms  03 Training Module 3.1 Training Officer 3.1.1 Create New Training Course 3.1.2 View Training Course Information 3.1.3 Create New Course Topic and Training Schedules 3.1.4 Create Training Instructors 3.1.5 Associate Training Instructor to one Training Course 3.1.6 Update Training Course Information 3.1.7 Manage Training Applications 3.1.8 Manual Training Application 3.1.9 Participant’s Grades 3.2 Training Participant 3.2.1 Create New Training Application 3.4 Survey

29 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 29 TRAINING MODULE > CREATE NEW TRAINING SCHEDULE Step 1: Click Training Course to view list of Tourism-related training courses offered by Department of Tourism

30 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 30 TRAINING MODULE > CREATE NEW TRAINING SCHEDULE Step 2: Select Course Code to view training course information

31 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 31 TRAINING MODULE > CREATE NEW TRAINING SCHEDULE Step 3: On the Course Schedule Tab, select Create New Schedule to display fields where user can enter necessary information for the new training course schedule

32 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 32 TRAINING MODULE > CREATE NEW TRAINING SCHEDULE Step 3: On Modify Tab, screen will display fields where user can enter necessary information for the new training course schedule

33 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 33 TRAINING MODULE > CREATE NEW TRAINING SCHEDULE Step 4: Fill-up necessary changes on the course schedule information Step 5: Click OK to save information. Cancel button will disregard changes made in the form

34 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 34 TRAINING MODULE > CREATE NEW TRAINING SCHEDULE Clicking OK will update List of Training Schedules

35 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 35 TRAINING MODULE > CREATE NEW COURSE TOPIC To create new course topic, select course topic tab

36 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 36 TRAINING MODULE > CREATE NEW COURSE TOPIC Step 1: Select Course Topic Tab to display list of all Topics associated in with the selected course.

37 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 37 TRAINING MODULE > CREATE NEW COURSE TOPIC Step 2: Under the Course Topics Tab, select Create New Topic to display fields where user can enter necessary information for the new training course schedule

38 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 38 TRAINING MODULE > CREATE NEW COURSE TOPIC Step 5: Click OK to save information. Cancel button will disregard changes made in the form

39 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 39 TRAINING MODULE > CREATE NEW COURSE TOPIC Clicking Save will update List of Course Topics associated in a Course

40 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 40 TRAINING MODULE > CREATE NEW COURSE TOPIC To delete Course Topic, select the corresponding course topic and click Delete Item

41 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 41 AGENDA  01 Objectives  02 Definition of Terms  03 Training Module 3.1 Training Officer 3.1.1 Create New Training Course 3.1.2 View Training Course Information 3.1.3 Create New Course Topic and Training Schedules 3.1.4 Create Training Instructors 3.1.5 Associate Training Instructor to one Training Course 3.1.6 Update Training Course Information 3.1.7 Manage Training Applications 3.1.8 Manual Training Application 3.1.9 Participant’s Grades 3.2 Training Participant 3.2.1 Create New Training Application 3.4 Survey

42 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 42 TRAINING MODULE > CREATE TRAINING INSTRUCTORS Step 1: Click Training Instructor to view list of Training Instructors

43 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 43 TRAINING MODULE > CREATE TRAINING INSTRUCTORS Step 2: Click New Training Instructor to add new Training Instructor.

44 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 44 TRAINING MODULE > CREATE TRAINING INSTRUCTORS Step 3: Fill-up Name and Region of the Instructor to be added

45 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 45 TRAINING MODULE > CREATE TRAINING INSTRUCTORS Step 4: Click OK to save information. Cancel button will disregard changes made in the form

46 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 46 AGENDA  01 Objectives  02 Definition of Terms  03 Training Module 3.1 Training Officer 3.1.1 Create New Training Course 3.1.2 View Training Course Information 3.1.3 Create New Course Topic and Training Schedules 3.1.4 Create Training Instructors 3.1.5 Associate Training Instructor to one Training Course 3.1.6 Update Training Course Information 3.1.7 Manage Training Applications 3.1.8 Manual Training Application 3.1.9 Participant’s Grades 3.2 Training Participant 3.2.1 Create New Training Application 3.4 Survey

47 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 47 TRAINING MODULE > ASSOCIATE TRAINING INSTRUCTOR TO A TOPIC COURSE Step 1: Click Training Course to view list of Tourism-related training courses offered by Department of Tourism

48 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 48 TRAINING MODULE > ASSOCIATE TRAINING INSTRUCTOR TO A TOPIC COURSE Step 2: Select Course Code to view training course information

49 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 49 TRAINING MODULE > ASSOCIATE TRAINING INSTRUCTOR TO A TOPIC COURSE Step 3: To Add Topic Instructors, click Course Schedules tab

50 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 50 TRAINING MODULE > ASSOCIATE TRAINING INSTRUCTOR TO A TOPIC COURSE Step 4: On the Course Schedule Tab, select Topic Instructors Tab to display list of all Topic Instructors associated with the selected course.

51 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 51 TRAINING MODULE > ASSOCIATE TRAINING INSTRUCTOR TO A TOPIC COURSE Step 5: Click Assign Topic Instructors to associate Instructor in one course topic within the training course selected

52 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 52 TRAINING MODULE > ASSOCIATE TRAINING INSTRUCTOR TO A TOPIC COURSE Step 6: Choose Topic and Instructor on the drop-down list provided

53 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 53 TRAINING MODULE > ASSOCIATE TRAINING INSTRUCTOR TO A TOPIC COURSE Step 7: Click OK to save information. Cancel button will disregard changes made in the form

54 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 54 AGENDA  01 Objectives  02 Definition of Terms  03 Training Module 3.1 Training Officer 3.1.1 Create New Training Course 3.1.2 View Training Course Information 3.1.3 Create New Course Topic and Training Schedules 3.1.4 Create Training Instructors 3.1.5 Associate Training Instructor to one Training Course 3.1.6 Update Training Course Information 3.1.7 Manage Training Applications 3.1.8 Manual Training Application 3.1.9 Participant’s Grades 3.2 Training Participant 3.2.1 Create New Training Application 3.4 Survey

55 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 55 TRAINING MODULE > UPDATE TRAINING COURSE INFORMATION Step 1: Click Training Course to view list of Tourism-related training courses offered by Department of Tourism

56 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 56 TRAINING MODULE > UPDATE TRAINING COURSE INFORMATION Step 2: Select Course Code to view training course information

57 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 57 TRAINING MODULE > UPDATE TRAINING COURSE INFORMATION Step 3: Select Modify Information Tab to display fields where user can modify Training Course Information

58 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 58 TRAINING MODULE > UPDATE TRAINING COURSE INFORMATION Step 4: Fill-up necessary changes on the course schedule information Step 5: Click OK to save information. Cancel button will go back to the previous page

59 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 59 TRAINING MODULE > UPDATE TRAINING COURSE INFORMATION Step 6: On Course Schedule Tab, select Modify to display fields where user can modify changes on the course schedule information.

60 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 60 TRAINING MODULE > UPDATE TRAINING COURSE INFORMATION Step 7: Fill-up necessary changes on the course schedule information Step 8: Click OK to save information. Cancel button will go back to the previous page

61 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 61 AGENDA  01 Objectives  02 Definition of Terms  03 Training Module 3.1 Training Officer 3.1.1 Create New Training Course 3.1.2 View Training Course Information 3.1.3 Create New Course Topic and Training Schedules 3.1.4 Create Training Instructors 3.1.5 Associate Training Instructor to one Training Course 3.1.6 Update Training Course Information 3.1.7 Manage Training Applications 3.1.8 Manual Training Application 3.1.9 Participant’s Grades 3.2 Training Participant 3.2.1 Create New Training Application 3.4 Survey

62 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 62 TRAINING MODULE > MANAGE TRAINING APPLICATIONS Step 1: Click Training Applications to view list of training applications

63 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 63 TRAINING MODULE > MANAGE TRAINING APPLICATIONS Step 2: Select Application No. to display training application form for a specific applicant

64 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 64 TRAINING MODULE > MANAGE TRAINING APPLICATIONS Training Officer can view applicant’s training application form and can review details provided. Complete details submitted by the applicant will be one of the basis to accept the application.

65 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 65 TRAINING MODULE > MANAGE TRAINING APPLICATIONS Step 3: Select Status of the application on the dropdown list provided.

66 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 66 TRAINING MODULE > MANAGE TRAINING APPLICATIONS Once changes has been saved, alert message will be displayed and list of training applicants will be updated

67 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 67 TRAINING MODULE > MANAGE TRAINING APPLICATIONS Under Trainings Attended Tab, list of all trainings enrolled by the participant will be displayed

68 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 68 AGENDA  01 Objectives  02 Definition of Terms  03 Training Module 3.1 Training Officer 3.1.1 Create New Training Course 3.1.2 View Training Course Information 3.1.3 Create New Course Topic and Training Schedules 3.1.4 Create Training Instructors 3.1.5 Associate Training Instructor to one Training Course 3.1.6 Update Training Course Information 3.1.7 Manage Training Applications 3.1.8 Manual Training Application 3.1.9 Participant’s Grades 3.2 Training Participant 3.2.1 Create New Training Application 3.4 Survey

69 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 69 TRAINING MODULE > MANUAL TRAINING ENROLLMENT For Manual Applications Step 1: Select Manual Application to view available training courses.

70 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 70 TRAINING MODULE > MANUAL TRAINING ENROLLMENT Step 2: Select Course Code to display course details and corresponding course schedule

71 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 71 TRAINING MODULE > MANUAL TRAINING ENROLLMENT Step 3: Select Schedule Name to display Training application form

72 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 72 TRAINING MODULE > MANUAL TRAINING ENROLLMENT Step 4: Fill-up Application Form and Click Submit Application Form.

73 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 73 TRAINING MODULE > MANUAL TRAINING ENROLLMENT For existing applications, Step 1: Click Add Training Participant to Add Applicant on the training schedule.

74 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 74 TRAINING MODULE > MANUAL TRAINING ENROLLMENT Step 2: Type Name of Participant on the Search Participant Field to view matching list of names for existing applicants.

75 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 75 TRAINING MODULE > MANUAL TRAINING ENROLLMENT Step 3: Click Full Name on the searched list to view application details

76 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 76 TRAINING MODULE > MANUAL TRAINING ENROLLMENT Step 4: Click Save button to enroll participant on the chosen course schedule.

77 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 77 TRAINING MODULE > MANUAL TRAINING ENROLLMENT Step 5: Click Cancel button to cancel enrollment of the participant

78 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 78 AGENDA  01 Objectives  02 Definition of Terms  03 Training Module 3.1 Training Officer 3.1.1 Create New Training Course 3.1.2 View Training Course Information 3.1.3 Create New Course Topic and Training Schedules 3.1.4 Create Training Instructors 3.1.5 Associate Training Instructor to one Training Course 3.1.6 Update Training Course Information 3.1.7 Manage Training Applications 3.1.8 Manual Training Application 3.1.9 Participant’s Grades 3.2 Training Participant 3.2.1 Create New Training Application 3.4 Survey

79 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 79 TRAINING MODULE > PARTICIPANT’S GRADES Step 1: Click Participant Grades to view list of training participants grades

80 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 80 TRAINING MODULE > PARTICIPANT’S GRADES Step 2: Select Training Course and Training Schedule from the dropdown-list provided on the page

81 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 81 TRAINING MODULE > PARTICIPANT’S GRADES Step 3: Fill-up Final Grade of the participants and the corresponding remarks

82 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 82 TRAINING MODULE > PARTICIPANT’S GRADES Step 4: Click Save to save information and Cancel to disregard changes

83 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 83 ACTIVITY

84 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 84 ACTIVITY 1.Create New Training Course 2.Create Training Instructors 3.Create New Course Topic and Training Schedule under the Training Course created 4.Associate Training Instrcutor to the Course Topic under the created Training course. 5.Accept Training Application 6.Add Training Participant to another Training Course 7.Enter Final Grade of the Training Participant 8.Close OPEN training course

85 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 85 USER User: TRAINING PARTICIPANT

86 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 86 AGENDA  01 Objectives  02 Definition of Terms  03 Training Module 3.1 Training Officer 3.1.1 Create New Training Course 3.1.2 View Training Course Information 3.1.3 Create New Course Topic and Training Schedules 3.1.4 Create Training Instructors 3.1.5 Associate Training Instructor to one Training Course 3.1.6 Update Training Course Information 3.1.7 Manage Training Applications 3.1.8 Manual Training Application 3.1.9 Participant’s Grades 3.2 Training Participant 3.2.1 Create New Training Application 3.4 Survey

87 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 87 USER User: TRAINING PARTICIPANT (NEW APPLICANT)

88 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 88 TRAINING MODULE > CREATE NEW TRAINING APPLICATION Step 1: For New Applicants, applicants must go to DOT Portal http://vmdotmossportal:8080/SitePa ges http://vmdotmossportal:8080/SitePa ges Step 2: Choose Business Development>Business Support>Training to Display List of Available Courses Step 4: Click View Course Schedules to display List of all course schedule for the particular couse Step 3: Choose Course Type to display Course Details and a link to view course schedules

89 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 89 TRAINING MODULE > CREATE NEW TRAINING APPLICATION Step 5: Choose Course Schedule from the list provided Step 6: Click the link Apply here to direct applicant to the training application form

90 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 90 TRAINING MODULE > CREATE NEW TRAINING APPLICATION Step 7: Fill-up necessary changes on the course schedule information Step 8: Click Submit to save information and submit application form to the training officers

91 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 91 USER User: TRAINING PARTICIPANT (EXISTING USER)

92 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 92 TRAINING MODULE > CREATE NEW TRAINING APPLICATION Step 1: Click My Training to view list of all training courses enrolled by the participant

93 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 93 TRAINING MODULE > CREATE NEW TRAINING APPLICATION Step 2: Select Create New Training Application to enroll in a new training course

94 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 94 TRAINING MODULE > CREATE NEW TRAINING APPLICATION Step 3: Select Course Code to view training course information

95 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 95 TRAINING MODULE > CREATE NEW TRAINING APPLICATION Step 4: Select Schedules tab to display list of all Course Schedules associated with a Training Course

96 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 96 TRAINING MODULE > CREATE NEW TRAINING APPLICATION Step 5: Select Schedule Name to enroll on the selected course

97 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 97 TRAINING MODULE > CREATE NEW TRAINING APPLICATION Step 6: Click Save button to enroll participant on the chosen course schedule.

98 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 98 TRAINING MODULE > CREATE NEW TRAINING APPLICATION Step 7: Click Cancel button to cancel enrollment of the participant

99 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 99 ACTIVITY

100 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 100 ACTIVITY 1.Create Training Application

101 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 101 AGENDA  01 Objectives  02 Definition of Terms  03 Training Module 3.1 Training Officer 3.1.1 Create New Training Course 3.1.2 View Training Course Information 3.1.3 Create New Course Topic and Training Schedules 3.1.4 Create Training Instructors 3.1.5 Associate Training Instructor to one Training Course 3.1.6 Update Training Course Information 3.1.7 Manage Training Applications 3.1.8 Manual Training Application 3.1.9 Participant’s Grades 3.2 Training Participant 3.2.1 Create New Training Application 3.4 Survey

102 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 102 TRAINING MODULE > SURVEY Step 1: Click Instructor Evaluation or Training Evaluation to view survey form

103 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 103 TRAINING MODULE > SURVEY Step 2: Click Respond to this survey to answer survey form

104 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 104 TRAINING MODULE > SURVEY Step 3: Answer each item of the Survey Form Step 4: Click Next button to go to the next page of the survey form

105 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 105 TRAINING MODULE > SURVEY Step 5: Save button to save information. Cancel button will disregard any changes made on the displayed page

106 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 106 TRAINING MODULE > SURVEY Step 5: Save button to save information. Cancel button will disregard any changes made on the displayed page

107 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 107 TRAINING MODULE > SURVEY Step 6: Click Show a graphical summary of responses to view summary

108 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 108 TRAINING MODULE > SURVEY

109 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 109 TRAINING MODULE > SURVEY Step 7: Click Show all responses to view summary

110 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 110 TRAINING MODULE > SURVEY

111 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 111 ACTIVITY

112 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 112 ACTIVITY 1.Answer Training and Instruction Evaluation

113 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 113 REVISIT OF OBJECTIVES The objectives of the presentation were: To present the different processes involved in Training Module To teach users on how to create and update training course information To teach users on how to create and update training applications To teach users on how to manage training courses

114 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 114 QUESTIONS?

115 DEPARTMENT OF TOURISM COMPUTERIZATION PROJECT PHASE 1 DOT COMPUTERIZATION PROJECT PHASE I 115 Thank you

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