1. Arash Hellysaz Chairman John Steen Doctoral Students’ Ombudsman Javad Jafari Board member

2. Agenda  Doctoral Student´s Association (DSA)  Medical Student´s Association (MF)  Student representation at KI  The Doctoral Students´ Ombudsman

6.  KI´s biggest student union  The only student union for doctoral student´s at KI  Founded 21 st April, 1877  About 3500 members  5 employed  Office in Solna and in Huddinge MF

7. The Medical Students' Association MF MDNursing PhD Biomedicine Biomedical analysis Public HealthPhysiotherapyLogo therapyPsychology 195 SEK/semester 1/3

8. Select Membership Benefits  SSSB – Student housing in Stockholm.  Influence – Affect policy making  SL – Student discount for public transportation  Participate - the activities arranged by DSA and MF (Friday pub, PhD party, PhD Forum and seminars.  Rent MF facilities at discounted rates.

9. Weekday, Sunday — 1000 kr/24 hours Friday, Saturday, day before holiday — 2000 kr/24 hours Summer (week 24-34) Weekly Sunday-Sunday — 7500 kr/week

10. http://mf.ki.se/

11. http://www.medicinskaforeningen.se/phd/

12. The Doctoral Students’ Association  Board meetings every month  Tuesday 27 th May 17:30-19:30  Nobelsväg 10, Kårexpeditionen in Solna  Open meetings in English  Annual General meeting in November  Election of new board members and doctoral student representatives!

13. Board Members Arash Hellysaz Neuro Hugo Zeberg Neuro Ranjita Dutta Roy MedS Yuan Xu CLINTEC Deniz Özata OnkPat Håkan Nero NVS Javad Jafari Lime Fei Yang MEB Susanna Bächle MedH Arnika Wagner MTC Amir Nematollahi Mahani LABMED

15. Our mission

16. Current Activities  Inspirational seminars  Investigate the work environment of doctoral students within ”Forskar-AT” (residency)  Events and seminars on alternative carrier paths  Representation within KI

17. Dr. Jeremy L. England Massachusetts Institute of Technology Evolution and Quantum Physics Dr. Daniel Davis The University of Manchester The compatibility genes - how our few MHC genes influence our everyday lives Seminars

18. Representation  The Senate  Board of Doctoral Education (FUS)  Board of Research (FS)  Recruitment board  Docent board  Dissertation committee  Post-graduate research schools  Departments and so on…  SFS (Sveriges förenade studentkårer) Doctoral committee (national organization)  EURODOC (European Council of Doctoral Candidates and Junior Researchers)

19. Your rights as a Doctoral student  Supervision  Prolongation (e.g. after pregnancy)  Individual Study Plan  Half-time after two years  First authorship  Good work environment  Change supervisor

20. Changing supervisors A doctoral student who so wishes has the right to change supervisors. An application to change supervisors gives reason to revise the individual study plan, and shall take place using the special form provided by the department’s director of doctoral education. A change of supervisor shall be approved by the Head of Department, after which the change shall be registered in Ladok. Rules for doctoral education at Karolinska Institutet Ref: 1992/09-500 § 7.1.4

21. Rules for doctoral education at Karolinska Institutet Ref: 1992/09-500

22. DO i.e. the Doctoral Students’ Ombudsman!

23. Doctoral Students’ Ombudsman The doctoral students’ ombudsman at Karolinska Institutet is an independent expert employed by the students' union with the task of supporting doctoral students who need help during their education. The doctoral students‘ ombudsman also operates as a representative for doctoral students in conflict with the department. Cases handled by the doctoral students’ ombudsman are treated confidentially. Rules for doctoral education at Karolinska Institutet Ref: 1992/09-500 § 9.1

24. Rules for doctoral education at Karolinska Institutet Ref: 1992/09-500

25. “ Conflicts The most common case type is conflict with the supervisor

26. Common Cases  To little supervision  Poor supervision  Poor knowledge in the field  Poor treatment

27. ”Each case is unique”

28. Relationship: Supevisor-Student  teacher  boss  colleague  friend

29. Problem Handling  Prepare the meeting  Listen and take in what is said  Repeat what has been said so you got that right  Try to be as objective as possible  Tell in the first person (I experience, I see it like this, my opinion is, etc.)

30. “ Albert Einstein If you can't explain it to a six year old, you don't understand it yourself. Do not make things more complicated than they are!

31. “ Albert Einstein

32. Other Complaints Clinically active student  Hard to get time for research (education)  Conflicts about publications and ownership

33. Other Complaints Non clinically active student  Conflict within the research group  Financial problems

34. ”Each case is unique”

35. Student Health Centre – Drop-in Campus Huddinge Mondays and Thursdays12.30-14.00 Blickagången 7, 5 th floor Campus Solna Mondays08.30-10.30 Berzelius väg 1, 5 th floor Phone: 08-524 835 60

36. Previa Huddinge Patron Pehrs väg 4 141 35 Huddinge Vasastan Sankt Eriksgatan 113, floor 6 113 43 Stockholm Appointment and counselling by phone Monday - Friday 08:00-17:00 0771-23 00 00

37. Other people that you can contact  Study director (studierektor) at your department  Central study director (Robert Harris)  PhD representative at your department or DSA

38. Laws and regulations  Higher Education Ordinance (Högskoleförodningen)  Higher Education Act (Högskolelagen)  Law of government administration (Förvaltningslagen)  Public service agreements (regleringsbrev)  Specific ordinances  General law and order

39. “ Lyndon B. Johnson Education is not a problem. Education is an opportunity. Do not make things more complicated than they are!

40. “ Lyndon B. Johnson

41. “Take-home” message  John Steen  do@medicinskaforeningen.se  08-524 830 72  www.medicinskaforeningen.se/PhD www.medicinskaforeningen.se/PhD  dsa@medicinskaforeningen.se dsa@medicinskaforeningen.se  www.doktorandhandboken.nu www.doktorandhandboken.nu

42. You can ”like” our Facebook page!

43. Anyways… … be proud to be a student at Karolinska Institutet! Exit Poll: 89% Satisfied, 91% Recommend KI!

44. Become a member and get involved You can make a difference! And even if you don’t, it still ends up in your CV!