1. Welcome to Student News 1:00 – 2:00 (call in 12:45) Please MUTE your microphones! Make sure your K20 contact registers your district for the next month’s VTC. We will not be taking roll call, so please email a list of VTC attendees at your site to: stucoord@esd101.net

2. Introduction Student News VTC Welcome to the May 2010 Student VTC. This is the last VTC for the 2010 school year. If you have comments or suggestions for next years’ VTC’s, please email them to: stucoord@esd101.net

3. Contact Information Tim Colliver, Director Northeast Regional Data Center (NERDC) Student, Fiscal and Operations (All things Skyward) tcolliver@esd101.net 509-789-3584 – Direct 509-456-2718 – Department 509-999-7183 – Cell

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5. News Upcoming Workshops June 2010 – Year End Prep Workshops (Clock hours are available for this workshop) Call our office to register for your designated workshop (even if the workshop is being held at your district). DateTimePlace June 15, 20109:00– NoonDavenport June 15, 20109:00 – NoonRosalia June 16, 20109:00 – NoonESD101 June 16, 20109:00 – NoonClarkston June 17, 20109:00 – NoonWest Valley June 17, 20109:00 – NoonColville June 18, 20109:00 – NoonDeer Park June 21, 20109:00 – NoonColville June 21, 20109:00 – NoonNorth Franklin June 23, 20109:00 – NoonESD101

6. News Upcoming Workshops June 2010 – Elementary Scheduling Workshops (Clock hours are available for this workshop) Call our office to register for your designated workshop (even if the workshop is being held at your district). DateTimePlace June 15, 20101:00 - 4:00Davenport June 15, 20101:00 - 4:00Rosalia June 16, 20101:00 - 4:00ESD101 June 16, 20101:00 - 4:00Clarkston June 17, 20101:00 - 4:00West Valley June 17, 20101:00 - 4:00Colville June 18, 20101:00 - 4:00Deer Park June 21, 20101:00 - 4:00Colville June 21, 20101:00 - 4:00North Franklin June 23, 20101:00 - 4:00ESD101

7. News Upcoming Workshops June 2010 – Year End Processing Each district has been contacted by our office with an assigned date and location. August 2010 – Year Start Workshops (Clock hours are available for this workshop) Schedule will be forthcoming.

8. News Upcoming Workshops August Basic Training (Clock hours are available for these workshops) Call our office to register DateTimeWorkshopPlace Monday August 9th9:00 AM – 4:00 PMStudent Demographics ESD101 Computer Lab Tuesday August 10th9:00 AM – 4:00 PMCurrent SchedulingESD101 Computer Lab Wednesday August 11th9:00 AM – 4:00 PMAttendanceESD101 Computer Lab Thursday August 12th9:00 AM – 4:00 PMState Rpt, Lockers and Activities ESD101 Computer Lab Friday August 13th9:00 AM – 4:00 PMHealth and DisciplineESD101 Computer Lab Monday August 16th9:00 AM – 4:00 PMSpecial EducationESD101 Computer Lab Note: We will be holding Skyward Web Access workshops throughout the 2010-2011 school year.

9. News Upcoming Releases June Release Weekend 3:00 AM Saturday, June 5 th through 9:00 PM Saturday, June 5 th – Remind teachers that they will not be able to access their gradebook during the release. July Release Weekend 3:00 AM Saturday, July 10 th through 9:00 PM Saturday, July 10 th August Release Weekend 3:00 AM Saturday, August 14 th through 9:00 AM Sunday, August 15 th

10. News Upcoming WSIPC CEDARS VTC Wednesday, July 28, 2010 at 1:00 PM NEWESD 101 will host this VTC session WSIPC and OSPI staff will be present to answer questions! WSIPC is requesting questions be sent to them prior to the VTC in order to provide a complete response. Please send your questions to us and we will forward them for you.

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12. On-Line Registration Overview of Online Registration It must be set up at the entity level. We recommend that if one entity in the district decides to use this option, that all schools in the district use it. Primary Guardians provide the school with updated information about their child using Skyward Family Access. It can only be used to update information about existing students. It does not replace the initial registration process used to enroll a new student. It is typically used at the beginning of the school year, but can be used for any range of dates that the school desires. It may replace the hard copy Emergency Update Form..

13. On-Line Registration Overview of Online Registration This presentation will focus on updating student information. Verification of ethnicity and race was covered in the April 2010 Student VTC. 2 other options that will be presented at a later date are: Custom Forms Links.

14. On-Line Registration Configure the On-Line Registration (Web only) Path: Product Setup/Web Student Management/Select Entity/Family/Family Access/Configuration/Entity Configuration/Online Registration Click edit next to the desired year.

15. On-Line Registration

16. The next steps involve determining what the guardians need to enter in order to update their child’s information. 1 4 35 2

17. On-Line Registration-Student Info

18. On-Line Registration- Family and Emergency

19. On-Line Registration - Health

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21. On-Line Registration Click to select approval method

22. On-Line Registration This is the label you created during the configuration process.

23. On-Line Registration

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30. Approve Changes Path: WS/Families/Family Access/Online Registration

31. Approve Changes Click on the plus sign to approve or deny the change

32. Approve Changes

34. Deny Changes

36. Approve Changes

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41. Washington Feature Set items will be removed from PaC in the June 2010 Standard Release:  P210-Voc End of Year Enrollment Report (this option is not available in Web) P223 Monthly Enrollment Report P223-H Monthly Enrollment Report Standardized Transcript Academic History State Student Identifier Data Extract State Student Identifier Import Attendance Truancy Report Grades 1-8 Unexcused Absence Report DOH Annual School Report Preschool Immunization Report Pre-ID Extract process (this option is not available in Web) Mass Change Section Minutes Per Week Utility WASL Cohort Options Files Federal Suspension Expulsion Report Special Education Monthly Case Load Report Special Education Mass Placement Update Utility Non-Occurrence Report Transcript Status for Additional State Requirements Student TWASL Details if CAA Status = Not Met Reports in Web Access

42. Additionally, the following items will be removed from both PaC and Web Access: CSRS Scoliosis/Kyphosis Report Special Education IDEA-B Child Count Special Education LRE Report Reports in Web Access

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44. Perfect Attendance Path: WS/OF/AT/RE/AO

45. Perfect Attendance

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49. Student Check Out Form Path: WS/OF/CS/RE/CF

50. Student Check Out Form

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53. Educational Milestone Utilities These utilities must be run using Skyward Web Access Product Setup/Student Management/Office/Curriculum and Assessments/Educational Milestones/Utilities

54. Educational Milestone Utilities Two utilities are available for updating the Educational Milestones Mass Add/Delete Educational Milestones Mass Change Educational Milestone

55. Educational Milestones Mass Add/Delete Educational Milestones Run this utility once for the HSBP Milestone and once for the CulPrj Milestone

56. Educational Milestones Mass Add/Delete Educational Milestones Click Save

57. Educational Milestones Mass Add/Delete Educational Milestones Click Run

58. Educational Milestones Mass Add Educational Milestones Report

59. Educational Milestones Mass Change Educational Milestones Run this utility once for the HSBP Milestone and once for the CulPrj Milestone

60. Educational Milestones Mass Change Educational Milestones Click Save

61. Educational Milestones Mass Change Educational Milestones Click Continue

62. Educational Milestones

63. Mass Change Educational Milestones Report

64. Educational Milestones WS/Student Profile/Edu Milestones

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66. CEDARS Staff Type Errors CEDARS errors are being generated for certain staff types. At this time take no action on these types of errors. This issue will be resolved by OSPI in a future data pull.

67. Thank You! Please e-mail a list of VTC attendees at your site to: stucoord@esd101.net Enjoy the 3 day weekend!