Presentation is loading. Please wait.

Presentation is loading. Please wait.

TDL Electronic Journals

Similar presentations

Presentation on theme: "TDL Electronic Journals"— Presentation transcript:

1 TDL Electronic Journals
Creating an Online Scholarly Journal Using Open Journal Systems (OJS) Texas State University, March 5, 2014 Kristi Park Marketing Manager Texas Digital Library 12 student journals For each journal: Student journal manager and editor 1 Reviewer enrolled 1 document submitted in “unassigned” queue Folder = 1 Word doc, images, 1 PDF This work is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 3.0 Unported License.

2 Goals Get comfortable in the OJS interface
Understand some of the more advanced capabilities of OJS Set up a basic OJS journal and create a first issue (Journal Manager and Editor roles) Gain a general understanding of other roles (Author, Reviewer, Section Editor, etc.)

3 Today’s agenda Intro Section 1: The Basics
E-journals, OJS, and the TDL Section 1: The Basics Roles in the OJS world Features of an OJS journal Section 2: Journal Management Configuring the e-journal Section 3: Editorial Process Creating an issue Breaks around 10:30 and noon

4 The Texas Digital Library is a consortium of libraries
that works together to support greater access to the riches of Texas academic institutions.

5 Publication (& online indexing of content)
About OJS Journal management and publishing system Facilitates Open Access publishing More than 6,500 installations worldwide Assists with every stage of the refereed publishing process Publication (& online indexing of content) Editing Peer Review Submission

6 What you get with an OJS journal
Journal website where viewers/readers see published articles and issues, information about journal policies, processes, and staff Optimized for search engine discovery (Google, etc.) Optional “reading tools” that extend content of your journal notification and commenting ability for readers (optional) Online submission tool for authors Backend editorial workflow and peer review tools that manage communications and track manuscript versions. Export tools for exporting content to other systems (CrossRef, DOAJ, etc.) Google Analytics plugin for monitoring site traffic Secure user accounts for anyone touching the journal system (editors, reviewers, authors, etc.) OJS is brought to you by:

7 TDL’s online journal service
TDL responsibilities User responsibilities Hosted OJS installation for your journal Maintenance, upgrades, backup TDL Helpdesk Support For journal staff For readers, authors, and other users Training and other resources Editorial policy-making and workflow tasks Maintenance of site content Notification of major changes to the journal Extensive site customization (i.e. CSS modifications) Maintenance of an Open Access policy TDL Responsibilities Hosted OJS installation for your journal Maintenance, upgrades, backup Notification of any changes that will affect users (downtime due to upgrades, etc.) TDL Helpdesk For journal staff – e.g. How do I use this plugin? Does OJS have this feature? I don’t think this is working right, etc. For readers, authors, and other users– e.g. I can’t log in. I forgot my password, etc. Training and other resources User Responsibilities Editorial policy-making and oversight All editorial workflow tasks Maintenance of site content (images, links, etc.) Notification of major changes to the journal If journal’s management transfers to another institution If journal ceases publication, moves to another platform, etc. Extensive site customization that goes beyond what is offered in the OJS interface (i.e. CSS modifications) Maintenance of an Open Access policy

8 Roles; OJS from a reader’s perspective
Ojs Basics

9 Roles OJS uses roles to organize activities and spaces within the journal’s management and publishing website. Users may have more than one role (e.g. Journal Manager and Editor). Multiple users can hold the same role (e.g. a team of 6 Editors). Roles in OJS Journal Manager Sets up journal and journal policies, manages users Editor Oversees editorial workflow, creates and publishes issues Section Editor (optional) Manages editorial process for assigned articles Reviewer Reviews assigned articles and makes recommendation for publication Author Submits article through online submission interface Additional roles – copyeditor, layout editor, proofreader, subscription manager (optional) Optional roles that may be used depending on journal needs and size of journal staff.

10 OJS from a reader’s perspective
About the journal Viewing articles Registering for a journal Register with the Texas State University Training Journal as a Reader and Author Go to and select the journal. Click Register and fill out the form. (Take note of your username and password.) Do this!

11 Submitting an article Author must be registered with journal as Author
5-step process Start – copyright agreement, submission checklist, etc. Enter metadata Upload submission Upload supplementary files Confirm submission Submit an article to the Texas State University Training Journal. Do this!

12 Journal setup First steps to configuring a new journal
Do this! Go to and go to your Student Journal. Log in with student login credentials. Go through the 5-step journal setup process. First steps to configuring a new journal Journal setup

13 Initial Setup – some things to think about
Basic info about the journal (name, etc.) Journal policies and procedures Focus and scope Review policy Submission guidelines for authors Review guidelines (for peer reviewers) Copyright notice/Open Access policy Privacy statement Editorial workflow decisions Standard or -attachment review process One person or multiple people working on each submission Customization – i.e. “the look”

14 Review Process models Standard Review Process
Attachment Process Reviewers log in to the OJS journal (or are taken directly to the journal interface via one-click access). Reviewers enter comments and recommendations directly into the system. All communication with reviewer is handled by outside the OJS system Editor enters reviewer comments and recommendations into the OJS system.

15 Customizing OJS Using available themes Adding static web pages
Using the Custom Block plugin More about customizing OJS:

16 More journal management
Add announcements Create sections Configure Reading Tools Create masthead User management Plugins Advanced capabilities More journal management

17 Create sections

18 Configure Reading Tools

19 Create a masthead

20 User management Users Enrolled in this Journal
Edit user accounts, log in as other users, remove users, or disable accounts Enroll existing users into new roles (editor, reviewer, etc.) multiple users at once Create new users Enroll John Smith as a Reviewer. Create a new (fake) user and enroll him/her as a Reviewer. Do this!

21 Plugins Plugins = software modules that add specific features to OJS.
Found in Journal Management -> System Plugins Divided into categories. Generic Plugins (Statis Pages, Custom Block Manager, Google Analytics, Announcement Feed) Block Plugins (to edit custom blocks) Import/Export Plugins (QuickSubmit)

22 QuickSubmit Plugin One-step submission plugin to bypass peer review/editorial workflow. Assign to existing issue to publish immediately. Assign to unpublished issue to send into editorial workflow. “Leave unpublished” to send to archive.

23 Editing submissions and creating an issue
The Editorial process

24 Editorial processes and roles
Issues Submissions CREATE ISSUE Take manuscript from the submissions queue. Reviewers Send manuscript out for PEER REVIEW. Agree to do review. Make EDITORIAL DECISION (accept, reject, etc.) Submit review and recommendation. Assign article to an issue. EDITING. Copyedit, lay out, and proofread. PUBLISH ISSUE (when process is complete for all articles in an issue).

25 Create an issue Do this! Create a future issue.

26 Select a reviewer Do this! Select your fake Reviewer as a Reviewer.

27 What a Reviewer sees: email request

28 What the Reviewer sees, cont.
Do this! Log in as your fake user to see the Reviewer interface.

29 What the Reviewer sees, cont.
Recommendation options: Accept submission Revisions required Resubmit for review Resubmit elsewhere Decline submission See comments.

30 The Editing Process Copyediting Scheduling Layout Proofreading
Download last version, do work, upload to next step. Scheduling Decide which issue an article belongs to. (Haven’t created the issue yet? Go to “Create issue.”) Layout Download final copyedited version of manuscript, create and upload proof. Proofreading Download proof, review for mistakes, enter comments. Create corrected proof and re-upload in “Layout.”

31 Things OJS doesn’t do No tools for doing the copyediting or layout (only tools for managing the process) Must have PDF or HTML creation tools for making proofs of articles Must do copyediting outside the system and re-upload copyedited manuscripts Not set up to host documents or images outside of prescribed places in the workflow.

32 Resources OJS in an Hour -
OJS demo site - (admin/testdrive) Video tutorials - TDL Helpdesk (toll free)

33 Contacts Kristi Park 512-495-4417
Helpdesk or (toll free) This work is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 3.0 Unported License.

Download ppt "TDL Electronic Journals"

Similar presentations

Ads by Google