Presentation on theme: "TDL Electronic Journals Creating an Online Scholarly Journal using OJS Kristi Park Texas Digital Library"— Presentation transcript:
TDL Electronic Journals Creating an Online Scholarly Journal using OJS Kristi Park Texas Digital Library firstname.lastname@example.org
Welcome and Introduction Welcome TDL members! Goals Get comfortable in the OJS interface Set up a basic OJS journal and create a first issue (Journal Manager and Editor roles) Gain a general understanding of other roles (Author, Reviewer, Section Editor, etc.) Reference : Journals on the TDL Wiki: http://wikis.tdl.org/tdl/Journals http://wikis.tdl.org/tdl/Journals OJS in An Hour 2.2.0 2
Todays agenda Intro E-journals, OJS, and the TDL Section 1: The Basics Roles in the OJS world Features of an OJS journal Claiming an e-journal Section 2: Setup Configuring the e-journal Section 3: Editorial Process Creating an issue 3
What is OJS? OJS = Open Open Journal Systems Open source software Open Access OJS = Online Online submission Online management Online publication OJS = Scholarly peer-review compatible OJS = Non-technical (mostly) 4
OJS and the TDL Integrated with TDL Web site and other services Multiple journals supported on one OJS installation TDL is Site Administrator for all TDL journals http://pkp.sfu.ca/?=ojs http://www.tdl.org 5
The TDL Electronic Press All TDL e-journals: http://journals.tdl.org/index http://journals.tdl.org/index 6
E-journals and the TDL mission Transformation of scholarly communication in the 21 st century Tools for doing and publishing scholarship that increase access Other TDL tools BlogsRepositories WikisETD management Conference management 7
Section1 :The Basics OJS features; OJS roles and editorial processes; OJS from a readers perspective; Claiming a journal 8
OJS Features Editor control Comprehensive indexing Reading Tools E-mail notification and commenting ability for readers Context-sensitive Help Open Access or Subscription Models (TDL encourages Open Access journals) 9
Roles Site administrator (TDL) Journal Manager Editor Section editor Copyeditor Layout editor Proofreader And lest we forget… Authors Reviewers Readers 10
Task: Explore a TDL journal OJS from a readers perspective 11 Spend a few minutes exploring one of the following TDL Electronic Journals: Journal of Virtual Worlds Research http://journals.tdl.org/jvwr Journal of Digital Information http://journals.tdl.org/jodi Journal of Texas Women Writers http://journals.tdl.org/JTexwomenwrit
Metadata Harvesting Register journal with the PKP metadata harvester Collects metadata, enabling searching on OAI-PMH sites Provides wider dissemination of journal **TDL Electronic Press is not registered with the PKP harvester, but is registered with other harvesters like OAIster.** 26
Journal Setup Step 4: Management Access and security settings Publication schedule Identification of journal content Unique identifiers for DOI registration Page numbering Announcements Instructions and templates for copyeditors, layout editors, and proofreaders 27
Copyeditor, Layout editor, and Proofreader roles These roles do not have to be staffed by distinct people Can be undertaken by the editor or section editor 28
Journal Setup Step 5: The Look Add homepage header and content Add journal page headers and footers Add an item to the navigation bar Move blocks of information between the left and right sidebars Edit info for Readers, Authors, and Librarians 29
Task: Setup You are the Journal Manager Time: ~30 minutes Log in to your assigned test journal using the login credentials on your handout. Take your journal through the 5-step setup process. Use files in OJS training folder on your desktop. Image files Layout template 31
A Journal Managers work is never done… Journal Sections Masthead Prepared e-mails Reading tools Plugins Export/Import data 32
Task: Other journal configuration tasks Explore other Management Pages of the Journal management menu 35 Time = 10-15 minutes Add an announcement. Create journal sections. Create a masthead. Alter prepared e-mails. Activate the Reading Tools. Take a look at the available system plugins.
User management Users Enrolled in this Journal Edit user accounts, log in as other users, remove users, or disable accounts Enroll existing users into new roles (editor, reviewer, etc.) E-mail multiple users at once One thing you cant do: create a new user 36
PSA about users and the TDL Electronic Press There is one user database across all TDL journals. One user may be enrolled in multiple journals Cant edit account or log in as these users Access to sitewide list of users (JMs only) Even in the labs OJS, you are seeing the LIVE user database -- use caution when enrolling! 37
38 List of all users enrolled in any TDL journal
Task: Enroll users for your journal Staff Section Editor role 39 Time: 5-10 minutes Enroll Sven Sectioneditor as Section Editor
Section 3: The Editorial Process Creating an issue of your journal 40
OJS Editorial Processes ProcessRoles Submissions queueAuthor; Editor Submission reviewEditor or Section Editor; Reviewer Submission editingEditor or Section Editor; Copyeditor; Layout Editor; Proofreader Scheduling queueEditor Table of ContentsEditor 41
Author submission Author must be registered with journal as Author 5-step process Start – copyright agreement, submission checklist, etc. Enter metadata Upload submission Upload supplementary files Confirm submission
Shortcut: Expediting Submission Skip the Review & Editing queues and submit a proof-ready article. Must be enrolled as both EDITOR and AUTHOR Use 5-step Author submission Upload proof-ready document (PDF file, etc.) 53
Expediting Submission, cont. After completing Step 5, choose option to place submission directly in the last stage of the Editing queue. 54 Submission will appear as the INITIAL COPYEDIT file and as a GALLEY file.
Task: Make an author submission Submit an article to TDL Training Journal 55 Submit an article to the TDL Training Journal. Go to the TDL Electronic Press (labs) page: https://labs.tdl.org/ojs. https://labs.tdl.org/ojs Under TDL Training Journal, select AUTHOR. Complete the 5-step process. Use docs in desktop folder for upload.
Task: Send submission for review Select and notify reviewer for an article submission in the submission queue. 60 Assign two unassigned articles to editors -assign first to Sven Sectioneditor -assign second to yourself For the second submission, assign to a reviewer and send e-mail notification.
What Reviewer Sees in the system (pt. 2) 63 Recommendation options: Accept submission Accept submission Revisions required Revisions required Resubmit for review Resubmit for review Resubmit elsewhere Resubmit elsewhere Decline submission Decline submission See comments. See comments.
Add Items to an Issue Go back to Editor Home Look at submission In Editing Select the item you wish to add to the issue and go to the editing tab. Add it to your issue under SCHEDULING and hit RECORD. 74
Task: Create and publish an issue Create an issue, assign articles, and publish! 77
Getting Found: Developing a Readership Indexes Commercial indexes (e.g. Web of Science, PsycInfo) Open databases Open indexes (e.g. PubMed, ERIC) Directories (e.g. DOAJ) Search Engines (e.g. Google) Metadata Harvesters (e.g. OAIster) Your library The media Professional networks 78
Getting Found, cont. Produce a professional, high-quality journal Use secure hosting (TDL servers!) Create a professional layout Recruit some big names Register for standardized journal identifiers (ISSN, DOI) Most importantly… Keep a reliable publication schedule Publish the highest-quality content possible – quality is more important than quantity. For more: Getting Found, Staying Found, Increasing Impact by Kevin StranackGetting Found, Staying Found, Increasing Impact 79
Finding help E-journals in the TDL Wiki –– https://wikis.tdl.org/tdl/Journals OJS Web site – http://pkp.sfu.ca/?q=ojs OJS Editorial Support and Discussion Forums http://pkp.sfu.ca/support/forum/viewforum.php?f=2&sid=d096834ec88898f6213 0c605226806b0http://pkp.sfu.ca/support/forum/viewforum.php?f=2&sid=d096834ec88898f6213 0c605226806b0 TDL Helpdesk Web form: http://support.tdl.orghttp://support.tdl.org E-mail: email@example.com@tdl.org 80
More info Contact Info: Kristi Park – firstname.lastname@example.org@austin.utexas.edu 512-495-4417 Ryan Steans – email@example.com@austin.utexas.edu 512-495-4403 81