Presentation on theme: "OFFICE OF MANAGEMENT AND ENTERPRISE SERVICES"— Presentation transcript:
1 OFFICE OF MANAGEMENT AND ENTERPRISE SERVICES Timesheets and Payroll
2 Payroll Contacts Payroll.Service@omes.ok.gov Toyna Holman, OMES Payroll Team Lead – Carol Fletcher, Payroll Specialist – John Funderburk, Payroll Specialist – Lyndsey States, Payroll Specialist – Kathy Haney-Crabb, Payroll Manager –
3 Objectives Positive Entry, Positive Pay Timesheet Entry Deadlines Sign In and NavigationTimesheet OverviewTime PeriodTime Reporting Codes (TRC)Reported Time StatusLeave BalancesReport and Submit TimeWork Hours ReportingLeave Hours ReportingSubmitting TimeInputting CommentsReporting ProjectsManager Approval
4 Positive Entry, Positive Pay All hours for the pay period must be reported in Timesheet in order to be paidHours WorkedHolidaysLeaveAlways enter your actual hours worked
5 Timesheet Entry Deadlines Weekly entries – ALL OMES EMPLOYEES and SUPERVISORSTimesheet entries for the previous week should be entered no later than the close of business every Monday.Supervisors should verify and approve the Timesheet entries from the previous week for their employees no later than noon every Tuesday.DAILY TIMESHEET ENTRY– ALL EMPLOYEESEfforts to enter hours daily in Timesheet is appreciated and encouraged!
6 Timesheet Entry Deadlines 4/15/2017Timesheet Entry DeadlinesTIMESHEET LOCKOUTEmployees may only add, change or delete entries for five days after the pay period endsSupervisors may add, change or delete entries for 30 days after the pay period endsIn the event an employee needs their Timesheet updated after five days, the supervisor will need to update Timesheet for themPayroll begins processing on Thursday immediately following the end of the pay period
7 Signing Into the System Call the OMES Help Desk to activate your Self Service AccountOMES Help Desk Phone Numbers: or (Toll Free) Open your Internet web browser – ExplorerEnter Self Service Link: https://corehr.ok.gov/psp/mrhri/?cmd=login&languageCd=ENGYou may see a security alert message; click to proceed. The PeopleSoft sign-in page will appear:
8 Timesheet OverviewNavigation: Self Service > Time Reporting > Report Time
10 Timesheet Overview Time Reporting Codes: Regular Work Hours Holiday HoursLeave Hours
11 Timesheet Overview Reported Time Status: Needs Approval Approved Deny Selected – (Do Not Use)
12 Timesheet Overview Leave Balances: Annual and Sick Balances are updated instantly when leave hours are submittedComp TimeBalances are updated after Time Administration is processed for approved time (OMES payroll process)
13 Report and Submit Time Work Hour Reporting Time Reporting Codes: REGHR for full time salary employeesHREG for part-time hourly employees
14 Report and Submit Time Leave Hours Reporting Each Time Reporting Code requires a separate row. To add a new row, scroll to the right of the screen and click on the (+) sign.
15 Report and Submit Time Leave Hours Reporting Holiday hours are required to be entered on timesheet to payIf you work on a holiday, enter the hours worked using REGHR Time Reporting Code.For hours worked less than eight (8), enter the number of hours worked AND holiday hours to complete the eight-hour work day.For eight (8) hours worked or over, do not enter any holiday hours, just hours worked.** OMES Payroll Unit will enter up to eight (8) holiday hours accruedfor employees who work on the holiday **
16 Report and Submit TimeSubmit TimeAfter verifying that the information on your timesheet is correct, simply click the SUBMIT button to submit your time.Note: Time for the previous week must be submitted by close of business Monday
17 Report and Submit Time Inputting Comments You or your supervisor may enter Comments once the entries have been submitted by clicking on the Comment “bubble” under Reported Time Status. Once saved, the comments cannot be deleted.
18 Report and Submit Time Frequently Used Time Reporting Codes: ADMPD – Administrative LeaveADMPP – Accrued Administrative Leave Taken (Essential Employees Only from banked hours)ADMWK – Administrative Leave days worked (Essential Employees Only to bank hours for use later)ANLVP – Annual Leave TakenAWOLP – Unauthorized Leave Without PayCTPT – Compensatory Time TakenENFLP – Enforced Leave TakenHOLCP – Holiday Comp Time Taken (earned for use when hours are worked on a holiday)HOLPP – Regularly Scheduled Holiday HoursHREG – Work Hours (Hourly Employees)JURYE – Jury Duty (must have summons)LWPHM – Military Leave Without PayLWPHW – Authorized Leave Without PayOJC – On-call hours (requires supervisor authorization)REGHR – Regular hours workedSCKPP – Sick Leave Taken
19 4/15/2017Reporting ProjectsCertain ISD employees are required to report hours worked on various projects. Your supervisor will inform you if you must report projects and which Project IDs, Activity IDs and Resource Categories you will use.
20 Manager Approval Approve Timesheet Timesheet must be approved in order for payroll to processNavigation to access Approval screen:Manager Self Service > Time Management > Report Time > TimesheetTo view employees, simply click “Get employees”. The list of employees will populate at the bottom of the screen for you to select from.
21 Manager Approval To Approve Time: Step 1: Review employees hours for accuracyStep 2: Click on the Select checkbox to the left of the dates with time to be approved or click “Select All” to approve all time.Step 3: Click the “Approved Selected” button.
22 Manager Approval Deny Selected: If the hours are denied, the employee will not be paid.In the event of a discrepancy, discuss with employee and change the hours as necessaryFollow steps to approve once corrected