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www.myClubRunner.com © 2006 Doxess. All Rights Reserved. Welcome to ClubRunner ™ Discover a better way to communicate. Press or left-click on mouse to.

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Presentation on theme: "www.myClubRunner.com © 2006 Doxess. All Rights Reserved. Welcome to ClubRunner ™ Discover a better way to communicate. Press or left-click on mouse to."— Presentation transcript:

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2 © 2006 Doxess. All Rights Reserved. Welcome to ClubRunner ™ Discover a better way to communicate. Press or left-click on mouse to advance to the next slide

3 © 2006 Doxess. All Rights Reserved. What is ClubRunner? ClubRunner is the award-winning collaboration tool for clubs that want to effectively reach members, improve the way they communicate, and better organize their club. It is an online service comprised of powerful tools designed to maintain your club data, boost communications, organize events and volunteers, and help your club run more efficiently and easily.

4 © 2006 Doxess. All Rights Reserved. What are the key benefits of ClubRunner? More efficient communication Effortless web presence & availability of club info Effective club image & public relations Stronger membership growth and retention Centralized club reporting and administration Better handling of events and volunteers Data security & integration to district and other clubs

5 © 2006 Doxess. All Rights Reserved. What does ClubRunner do? ClubRunner helps your club with the following tasks: Create an easy-to-update club website Store and maintain member info with an online directory Communicate easily and securely via Send personalized e-bulletins to members & friends Organize club events & online registrations Share & store important club documentation

6 © 2006 Doxess. All Rights Reserved. What this presentation covers The following features will be covered in this presentation: Website Manager Member Directory Message Center eBulletin Event Planner Volunteer Management Attendance Sponsor Feature

7 © 2006 Doxess. All Rights Reserved. Website Manager Maintaining effective web presence has been a challenging task for many clubs. Presentation, image handling, timely updates and the overall organization of a website are some of the challenges to overcome. ClubRunner hides away all technical issues related to website presentation and maintenance. It allows your club to focus on the actual contents of your site such as news, events, links, documents and photos. The ability to edit the website is not limited to one person. Access can be granted to many contributing members, making it more current and interesting.

8 © 2006 Doxess. All Rights Reserved. Website Manager Administration Maintaining the website is done through a secure login. ClubRunner has five levels of access so you can get more members involved!

9 © 2006 Doxess. All Rights Reserved. Website Manager Home Page Announce upcoming speakers Add club- specific links Edit home page stories and news Meeting info & map for visitors Announce upcoming events, and more… List executives & directors …all without having to know HTML!

10 © 2006 Doxess. All Rights Reserved. Website Manager Adding Content To add a story to the home page, an editor logs in Minimal Web Experience Required! Types in the contents into the built-in editor Adds a picture And clicks Save! These options allow you to hide or show an article on the home page, stories archive, and bulletin.

11 © 2006 Doxess. All Rights Reserved. Website Manager Adding Content Story appears immediately on the home page Clicking on the title will show the entire story Clicking on the picture will show it in full size Immediate Results!

12 © 2006 Doxess. All Rights Reserved. Website Manager Content You can add the following content to your website: Upcoming speakers Links to other websites Events Photo albums Registration forms and flyers Custom site pages for committees and projects Private members only document storage Sponsor ads

13 © 2006 Doxess. All Rights Reserved. Membership MemberDirectory ClubRunner makes it easy to manage your member directory. Manage membership info with photos Each member can update his or her own profile Print or Download an up-to-date photo directory Easy conversion to Excel and Word Be assured that your member information is not available to the general public. ClubRunner stores your directory safely in a password-protected area of your site so only your club members can view it.

14 © 2006 Doxess. All Rights Reserved. Membership Managing Membership ClubRunner helps you manage your member photos, addresses, address, phone numbers and more.

15 © 2006 Doxess. All Rights Reserved. Membership Easy maintenance Your members can easily login and update their own profiles. All they need is a computer with Internet access. No more excuses for out-of-date directories! Information is automatically updated at the District and Zone level, including executives and directors

16 © 2006 Doxess. All Rights Reserved. Membership Printable Photo Directory Printing the club directory is a breeze with ClubRunner. The directory is generated and formatted for you in Microsoft Word, ready to print by any member. Each profile contains basic contact information, plus custom fields you can define

17 © 2006 Doxess. All Rights Reserved. Membership Meeting Responsibilities Need to keep track of who does what? Then ClubRunner can help. Simply define your meeting roles, and assign members. They automatically get reminded every week.

18 © 2006 Doxess. All Rights Reserved. Membership Friends Adding friends to your ClubRunner site is a great way to attract new members. Friends are non-members that can receive your eBulletin, event invitations, and other communication. Let them know all about what is going on in your club! Each member has the ability to add friends “The Friends program has effectively boosted recruitment and enhanced our membership drives.”-Anne S.

19 © 2006 Doxess. All Rights Reserved. Message Center ClubRunner simplifies the way club members communicate via , whether it be within their club, to prospective members, club directors or special groups and committees. addresses are centralized, so if a member changes his/her address, it is reflected everywhere, in all distribution lists, without the need to notify others.

20 © 2006 Doxess. All Rights Reserved. Message Center Since your site has all members’ addresses, sending a broadcast message to all or selected members is easy. Got attachments? No problem!

21 © 2006 Doxess. All Rights Reserved. Message Center You can also create as many custom distribution lists as you wish. Messages arrive individually, personalized with the member’s name and club along with the sender, so they are not interpreted as spam. Distribution lists are great for: Board of Directors Committees PODs

22 © 2006 Doxess. All Rights Reserved. eBulletin The eBulletin is an effective way in meeting the challenge of public relations, membership growth and retention. ClubRunner’s bulletins are ed within the body of the itself, not as an attachment. Why? Because nowadays, most programs filter out attachments. Also, many users don’t open attachments out of fear that they can contain harmful viruses. In a few simple steps, create a professional bulletin, complete with your club name and logo.

23 © 2006 Doxess. All Rights Reserved. eBulletin Sample eBulletin Bulletin name is customizable Welcome message for non-members includes their full name and the member who added them to the friends list

24 © 2006 Doxess. All Rights Reserved. eBulletin Sending the bulletin Sending the bulletin is easy. Since ClubRunner already stores your members’ s, the bulletin editor can dispatch the bulletin with the click of a button! Don’t forget your friends! Sending bulletins to friends of the club is one of the best ways of attracting new members.

25 © 2006 Doxess. All Rights Reserved. eBulletin Reminders The club bulletin goes beyond mere reporting. It is a personalized message sent to each member and automatically includes their commitments and outstanding duties related to club meetings, events, new member programs and more. Each member is reminded of the following: Meeting responsibilities Event registrations Volunteer signups New member induction tasks

26 © 2006 Doxess. All Rights Reserved. Event Planner Organizing and promoting your club’s events has never been easier. ClubRunner helps you with these event planning functions: invitations Online Registration Volunteer Management Communication Requesting help Printing guest lists and name tags

27 © 2006 Doxess. All Rights Reserved. Event Planner Invitations ClubRunner makes it easy to promote your event by sending invitations. Members need only to click on the “Register Online” link and enter their password. If your district is online: Send invitations to other club presidents along with a sign-up sheet of their members. They can even book themselves directly on your site.

28 © 2006 Doxess. All Rights Reserved. Event Planner Online Registration After supplying their password, members can register themselves, as well as any guests. Members get a confirmation after registration

29 © 2006 Doxess. All Rights Reserved. Event Planner Event Captain Every event has a captain who is responsible for the event. The Event Captain can print reports of the registered attendees, alphabetical or grouped by club. Guests are listed next to the Rotarian who registered them.

30 © 2006 Doxess. All Rights Reserved. Event Planner Events Communication Need to contact your attendees before the event to remind them? The Event Planner lets you fire off a quick message to them without the need to know who has registered already. You can use the same form to send a “Thank You” message to attendees after the event has occurred!

31 © 2006 Doxess. All Rights Reserved. Event Planner Print Name Tags Name tags are very time-consuming for events with a large number of registrations. ClubRunner takes the pain out of printing name tags by doing it for you! Name tags are generated in a Microsoft Word format and are ready to print. Just click on “View” then print!

32 © 2006 Doxess. All Rights Reserved. Volunteers Volunteers are the heart of a Rotary club. ClubRunner makes it easy to manage the task of organizing tasks, time slots, and signups. Event Services Screen “Within minutes I had an online signup sheet, ed the entire membership, and starting getting volunteers! Thank- you ClubRunner!”--Brenda M.

33 © 2006 Doxess. All Rights Reserved. Volunteers Task Management The first step is defining all the various tasks that need volunteers. The event chair can define them easily in ClubRunner, and specify the number of people needed for each task and time slot combination. Just the invites! Once this is done, invitations are sent to all members with one click! If the District is online, the captain can invitations to other clubs as well!

34 © 2006 Doxess. All Rights Reserved. Volunteers Adding a volunteer The event captain can easily assign volunteers to each task. In most cases, the captain does not even need to do any typing!

35 © 2006 Doxess. All Rights Reserved. Volunteers Volunteering Online Members can view a Signup Sheet on the site to see all the available slots. They can then book themselves for one or many of the slots. Unlike other signup methods, no two members can accidentally sign up for the same slot!

36 © 2006 Doxess. All Rights Reserved. Volunteers Volunteers Needed The event captain can always find out the number of volunteers needed for an event.

37 © 2006 Doxess. All Rights Reserved. Volunteers During the event On the day of the event, the captain can print a report of all the volunteers who signed up. The report can show an alphabetical listing of all volunteers, or order by the time slots defined.

38 © 2006 Doxess. All Rights Reserved. Volunteers Communicate with volunteers Before the event, the captain can send a quick reminder to all volunteers. They just need to type the message and send. ClubRunner takes care of the rest! This is a great tool to use after the event to thank the volunteers for all their help and support!

39 © 2006 Doxess. All Rights Reserved. Attendance AttendanceManager Keeping track of members’ attendance is quick and easy. Just add the meeting, then check off those who attended. ClubRunner will calculate members’ percentages, meeting percentages, as well as monthly reports.

40 © 2006 Doxess. All Rights Reserved. Attendance How it works ClubRunner generates a ready-to- print attendance list. Take it to your club meeting to check off members who attended. Later, enter the data into ClubRunner. Or better yet, inquire about our barcode reader add-on. Simply scan and upload your meeting attendance!

41 © 2006 Doxess. All Rights Reserved. Attendance View members’ attendance You can view a list of your members’ and their Year To Date attendance percentage.

42 © 2006 Doxess. All Rights Reserved. Attendance View meeting statistics You can also view a list of your meetings and the attendance percentage per meeting.

43 © 2006 Doxess. All Rights Reserved. Attendance View attendance for all meetings If you need to see even more details, you can view all meetings in a date range

44 © 2006 Doxess. All Rights Reserved. Attendance Makeups Makeups are easily taken care of in ClubRunner. Select the member name, and then the meeting that was missed. Optionally, a small description can be added. This will update the club and member’s attendance reports accordingly.

45 © 2006 Doxess. All Rights Reserved. Attendance Reporting to District ClubRunner automatically calculates the data you need to send to your district every month. If your district is online with ClubRunner, then the reporting just got easier – done with the click of a button! “Our club’s secretary finds the attendance module easy to use. Truly a marvelous product backed by sterling service.” -Randy M.

46 © 2006 Doxess. All Rights Reserved. Security What about security? You can rest assured that your data is secure and private. Unique login names and passwords for each member Multi-level access rights for members Firewall and anti-virus protection Private information is not accessible by the public Backups of your website and membership information automatically made every four hours Broadcast s do not reveal addresses Public Messaging tools allow for anonymous contacts

47 © 2006 Doxess. All Rights Reserved. Website Sponsorship Showcase your club sponsors while earning fundraising revenue from your website! ClubRunner allows your club to sell ads for your website and upload them directly. This is a terrific opportunity to raise funds from your website. You get total control! Your club keeps 100% of the revenue! You set your own rates and policies. Sponsorship

48 © 2006 Doxess. All Rights Reserved. Testimonials Don’t take our word for it! Read all about what current users are saying about ClubRunner. Click here to read them all! Click here to read them all! (Internet connection required) “ClubRunner is nothing short of phenomenal!” Robert N. (Islip, NY) “ClubRunner is making my life so much easier as Club President.” George R. (Peterborough, ON) “ClubRunner gets the information and tools right to our member’s fingertips. Communication is easier than before. It is a big time saver – flexible and easy to use yet powerful.” Justin R. (St. Martin) "ClubRunner is fantastic... we struggled for years to get "on- line" and what you have engineered makes it so easy for us to communicate with members as well as with our local community. Well done!" Bob A. (North Delta, BC) “In an increasingly busy world, it is a constant challenge to communicate. ClubRunner and the ease with which any of us can communicate with everyone else immediately is a life-saver. I am impressed with how the folks at ClubRunner have completely thought through the challenges Rotary clubs face today. “ Jeff L. (Rotary Club of Chicago)

49 © 2006 Doxess. All Rights Reserved. Visit Live Sites Visit some live ClubRunner sites! (Internet connection required) (Chicago, IL) (Erie, PA) (Crestwood, MO) (Augusta, ME) (Sonoma Valley, CA) (Greenwood, SC) (Geelong, Australia) (Edmonton, AB) (Mississauga, ON) Click here to view more!

50 © 2006 Doxess. All Rights Reserved. Customizations ClubRunner can be customized to fit your club’s unique needs: Banner artwork Template customization and design Custom Splash page Bulletin header and template Minor programming changes or custom features Barcode Scanner Add-on Please contact us for more information and pricing.

51 © 2006 Doxess. All Rights Reserved. Affordable pricing for non-profits Some restrictions apply. Please consult your Subscription Agreement for more details. Above prices include ClubRunner ads. To remove, add US $100 (CAD $129) to annual fee. Custom domain names are an additional US $29.95/yr. Subscriptions include all modules of ClubRunner, hosting and bandwidth, disk storage, backups, and automatic integration with districts and other clubs. Setup includes loading your member data. For larger club pricing, please contact us. Every subscription comes with a 30-day full money back guarantee.

52 © 2006 Doxess. All Rights Reserved. Awards ClubRunner was awarded the Microsoft Impact Award for Community Leadership after its release in April This award is presented by Microsoft to the one software application across the country that demonstrates the biggest impact to the community and benefits to its recipients.

53 © 2006 Doxess. All Rights Reserved. What’s Next? Subscribing is quick and easy. Just complete our order form at and your site will be ready within a week!www.clubrunner.ca/order Need a closer look? Take advantage of our 30-day free trial. This gives you a chance to fully explore and use ClubRunner and see for yourself how it can help your club. Sign up at for your free trial.www.clubrunner.ca/trial

54 © 2006 Doxess. All Rights Reserved. Resources Order Forms Order Form: [US] [Canada]USCanada Template Customization [US] [Canada]USCanada Training Packages [US] [Canada]USCanada Support Packages [US] [Canada]USCanada Brochures/Product Info Detailed Product Booklet [Download]Download Sponsor Ads Information [Download]Download Flyer Brochure [Download]Download All files are in PDF format and are stored on this CD

55 © 2006 Doxess. All Rights Reserved. Contact Us For more information, or to set up ClubRunner for your club or district, contact MY-CLUB, or Read more at © 2006 Doxess. All Rights Reserved. This presentation is for informational purposes only. Doxess makes no warranties, express or implied, in this summary. ClubRunner is a registered trademark of Doxess.


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