Presentation on theme: "Keehner Meadows HOA 2014 Annual Meeting"— Presentation transcript:
1 Keehner Meadows HOA 2014 Annual Meeting 2014 Annual HOA MeetingKeehner Meadows HOA 2014 Annual MeetingSunday, March 2, 2014Tuesday, April 29,2014Amy Steingraeber, PresidentAnn Niehaus, SecretaryCaroline Brace, Treasurer
2 Agenda 2014 Annual HOA Meeting Call to Order Introductions Proof of Notice of Meeting or WaiverAttendance & Quorum (Total lots 124, Quorum = 36)Reading of Minutes of Preceding Meeting or WavierReportsCommittees – Social & Chronicles, Maintenance & Landscaping, OtherFinancial - Review and Progress Against Goals / Prior YearStatsAccomplishments – HOA Directory, HOA Website, Keehner ChroniclesElection of TrusteesSecretary PositionNew IssuesOtherQuestionsAdjournment
3 Keehner Meadows HOA Call to Order Proof of Notice Attendance & Quorum 2014 Annual HOA MeetingKeehner Meadows HOACall to OrderProof of NoticeMailed February 1, 2014Attendance & QuorumReview Count on Attendance SheetReading of Minutes of Prior Meeting 2013 or Waiver
4 2013 HOA Minutes 2014 Annual HOA Meeting Keehner Meadows 2012 Annual HOA Meeting Minutes Sunday March 4, 2012 at the West Chester Library The annual meeting of the Keehner Meadows Community Association was held on Sunday March 4, 1012 at the West Chester Library in West Chester, Ohio. Notice of the meeting was sent by regular mail in January Amy Steingraeber called the meeting to order at approximately 3:14 p.m. A total of 29 residents were in attendance and seven proxys were received. The following residents were in attendance: Russell of 7315 Leemel Drive, Barron of 7324 Leemel Dr. , Bucher of 7316 Leemel Dr. , Wurst of 7257 Julie’s Cove, Lusk of 8961 Wintergreen, Voss of 8914 Wintergreen Drive, Colangelo of 8907 Michelle Point, Betscher of 8926 Michelle Point, Kerber of 7270 Susan Springs Drive, Johnson of 7240 Susan Springs, Robertson of 7230 Susan Springs, Buck of 7350 Susan Springs, Guzman of 7370 Susan Springs, Brace of 7380 Susan Springs, Direnzi of 7400 Susan Springs, Carr of 7397 Susan Springs, Runkle of 7387 Susan Springs, Carr of 7357 Susan Springs, Baker of 8924 Wintergreen, Niehaus of 7297 Susan Springs, McDonald of 7457 Susan Springs, Steingraeber of 7507 Susan Springs, Dunsford of 7480 Susan Springs, Doddy of 7440 Susan Springs. Proxys were received for Jensen of 7390 Sussex Dr, Wagner of 7299 Leemel Drive, Williams of 7307 Leemel Drive, Almer of 8937 Michelle Point, Gunn of 8936 Michelle Point, Sefton of 7377 Susan Springs, and Thompson of 7500 Susan Springs. Keith Betscher made a motion to waive the reading of the minutes from the 2011 Annual Meeting. The motion was seconded by Dan Steingraeber and Geri Baker and then approved with no objections. Keith Betscher announced the next community wide garage sale will be held on Saturday April 28th. The community association pays for the advertisements and posts signs directing others to the neighborhood. This is an excellent way for the homeowners to sell their used and unwanted items. Keith also discussed the maintenance at the front entrance way. There is one bad sprinkler head that will be replaced. Light poles at the front entrance have been rewired and have new bulbs as well as a new photo eye. Keith does not want to put lights on a timer because of power outages. Larry Voss made a suggestion for a backup to be purchased. Keith gave credit to the homeowners across the street from the model home that currently cut the grass on both sides of the entrance to the neighborhood for a nominal fee. It saves the HOA a significant amount of money to not have this contracted out. The bid for the 2012 landscaping of the beds has a very minimal increase. Amy Steingraeber, acting president, will maintain planters and change out the plants 4x per year. Keith is requesting that homeowners keep their exterior lights on at night for those neighbors that may be out walking. Geri Baker, acting Treasurer, discussed the current budget. She explained that the HOA is doing well and the fees have been maintained at $140 annually. Overages in the budget from 2011 were due to the planter boxes being stolen at the front entrance, water line leak at the front entrance and liens filed for those who have not paid HOA fees. She discussed the current status of residents who had not paid their HOA fees for 2012 and the cost to file on those. The administrative items for the meeting included the addition of the neighborhood directory, HOA website and the return of the Keehner Chronicles. The new website is All forms for improvements as well as the covenants are available on this site. The forums on this site will take the place of the old YAHOO GROUPS. Please make sure you visit this site and register as a user for the forums. After updating resident information at the meeting, the neighborhood directory will be available as well as a plat map of Keehner Meadows. We are also hoping to reintroduce the Keehner Chronicles, a neighborhood newsletter updating residents on the goings on of the neighborhood. We will be looking for street representatives as this project progresses. There are no available positions for election at this time but it was announced that Geri Baker’s position will be available next year. The last agenda of the meeting was the proposal for a shed amendment. Our current covenants do not allow for sheds. One of the residents spoke to the members of the meeting to propose a change. The HOA has contacted an attorney to discuss these changes and what needs to be done. It was explained that 75% (93 lots) of homeowners would have to sign and agree to the change. The HOA has provided a full list of specific guidelines and restrictions that would have to be put into place for any changes to happen. The legal fees would be approximately $950. The residents who wish to make the change will be required to do the work in obtaining the signatures. Discussions continued about the value or devalue of properties with sheds. Keith Betscher thanked the board for handling a controversial issue in such a fair unbiased way. The meeting adjourned at approximately 4:45 pm.
5 Keehner Meadows HOA Reports - Committees 2014 Annual HOA MeetingKeehner Meadows HOA Reports - CommitteesKeehner ChroniclesSocial
6 Keehner Chronicles Newsletter What is it?A newsletter that is delivered to your mailbox 3-4 times a year.Goal: Provide information to Keehner Meadows homeowners in a streamlined formatNew homeownersNew family additionsClassifiedsBabysitters, painters, cleaning services, home maintenance, lawn care, etc.Communicate information from the board to homeowners
7 EMAIL US: firstname.lastname@example.org How can you help?We need information to fill the newsletter:Neighborhood eventsNeighborhood newsAdditions to the classifiedsFavorite recipes to share with neighborhoodUS:
11 We need YOU! To host/plan events such as: Block party in your cul-de-sacWine & cheeseGame nightGolf outingBack yard BBQLadies night/men’s nightKids partyBackyard movie nightBook club
12 Keehner Meadows HOA Reports – Committees 2014 Annual HOA MeetingKeehner Meadows HOA Reports – CommitteesCommon Areas MaintenanceFront Entranceway – Lighting, SprinklersLandscapingAnnual Keehner Meadows Yard SaleDate – last Saturday of April; 8AM-1PM April 26th
16 Welcome New 2013 Residents! Justin & Jann Volz (7324 Leemel Drive) Jason Brisken (8907 Michelle Point)Kathryn & Lucas Sheehan (8968 Wintergreen)Jonathon Duncan (7273 Julie's Cove)
17 HOA Directory2014 Annual HOA MeetingHOA Directory 2013
18 Keehner Meadows HOA Website www.KeehnerMeadowsHOA.com 2014 Annual HOA MeetingKeehner Meadows HOA WebsiteRepository for all essential documentsHomeowner ForumsHomeowner DirectoryNews, Updates, and CalendarImportant Links
19 Keehner Meadows HOA Website www.KeehnerMeadowsHOA.com 2014 Annual HOA MeetingKeehner Meadows HOA Website
20 Keehner Meadows HOA Election of Trustees 2014 Annual HOA MeetingKeehner Meadows HOA Election of TrusteesOne Formal Position Open at this timeAnn Niehaus – Secretary until 2014Caroline Brace– Treasurer until 2016Amy Steingraeber – President until 2015Unofficial PositionsKeith Betscher –HOA MaintenanceAlyssa Carr, Ashley Direnzi, Kelli O’Connell – Social CommitteeVolunteers Always Welcome!
21 Secretary Election KM HOA By-Laws, Section 18.b. Role of Secretary: 2014 Annual HOA MeetingKM HOA By-Laws, Section 18.b. Role of Secretary:The Secretary shall record the votes and keep the minutes and proceedings of meetings of the Board and of the Members, serve notice of meetings of the Board and of the Members, keep appropriate current records showing the names of Members of the Association together with their addresses and shall act in the place instead of the President in the event of the President’s absence or refusal to act.
22 Secretary Election Candidates: 2014 Annual HOA MeetingCandidates:Suzanne Thompson, 7500 Susan Springs Drive
23 Keehner Meadows HOA Other Issues Questions Adjournment 2014 Annual HOA MeetingKeehner Meadows HOAOther IssuesQuestionsAdjournment