1. The Office of Human Resources
KRONOS
A Summary of the Most Common Timekeeper & Approver Tasks
Presented by:
Adicia Waddell
The Office of Human Resources

2. Getting Started With KRONOS (Timekeepers/Approvers)
Go to Internet Explorer
Enter in the address box of the browser and press enter
Select Online Resources from
the XU homepage

3. Getting Started With KRONOS (Timekeepers/Approvers)
Select KRONOS Time Management from the list of Online Resources

4. Getting Started With KRONOS (Timekeepers/Approvers)
NOTE: Enter the same user name and password that you use
for your XU
Enter user name
and password

5. KRONOS Timecard Overview
Workspace
Header
Launch Buttons
Navigation Bar
John Doe
#########
Pay period Totals
Schedule

6. Description of Workforce Timekeeper Page
Header – located at the top underneath the Web browser menus and icons. This area identifies which employees and what time period is currently selected.
Launch buttons – quick ways to access the Timecard, Schedule, People Record and Reports. Launch available to you are based on access.
Navigation Bar – located on the left side of the page, your features depend upon your access.
Workspace – contains information regarding employees timecard for a specific pay period.

7. Viewing & Selecting Employee Timecards
(3.) Select Timecard,
employee pay period data
will appear
(1.) Click on Reconcile Timecard,
Your approval list of employees
will appear
(2.) Right click
on the employee of
your choice

8. Timecard Review & Approval
(3.) Enter any exception time
Select appropriate
pay code
based on employee
schedule
Jane Doe ##########
(1.) Ensure that there are
no missed punches for days
worked (including lunch)
(4.) Approve timecard for the appropriate
pay period
(a message appears confirming
your approval)
Jane Doe #########
(2.) Verify requested exception
time is available

9. KRONOS PAYCODES KRONOS Phone Instructions
Dial the KRONOS system Extension 3100
It will respond with an announcement of the time.
You will be prompted to enter your employee ID (your SSN)
Then you will be asked for a "clock code"
1 = Clock in for the day
3 = Clock out for lunch
4 = Return from lunch
9 = Clock out
Then hang up - your "punch" will be recorded.
KRONOS PAYCODES
VAC- Vacation Pay code for Exempt Employees
VA7- Vacation Pay code used for 7 hour Non Exempt Employees
VAC8- Vacation Pay code used for 8 hour Non Exempt Employees
SICK- Sick Pay code used for Exempt Employees
SC7- Sick Pay code Non Exempt 7 Hour
SC8- Sick Pay code Non Exempt 8 Hour
ADM – Administrative Pay code used for Off –Campus Meetings, Seminars and Emergency Closings
BRV- Bereavement Pay code (see Employee Handbook for more details)
JUR - Jury Duty
DOC - Docked Pay code used to record unpaid absences for Exempt Employees
REG - Regular Hours worked
OT- Overtime
HOL – Holiday Pay code

10. Questions??
Any questions regarding the KRONOS Timekeeping System please call
The Office of Human Resources
at 520 – 7537