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BHot-Link 7.0 View and manage corporate files from within Baan and ERP LN. Allows you to access the files on the network from within Baan maintain sessions!

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Presentation on theme: "BHot-Link 7.0 View and manage corporate files from within Baan and ERP LN. Allows you to access the files on the network from within Baan maintain sessions!"— Presentation transcript:

1 bHot-Link 7.0 View and manage corporate files from within Baan and ERP LN. Allows you to access the files on the network from within Baan maintain sessions!

2 The Problem The Problem Working with documents Handling the mass number of documents created daily, is every company’s challenge

3 The Problem The Problem Working with documents Company’s daily challenge of creating mass number of documents: – It’s becoming increasingly difficult to know exactly what information is available, where it is located and just how to access it – Documents such as contracts, instructions, drawings and purchase quotations need to managed and linked to the ERP system – Performing this process in reliable, easy and cost effective way

4 The Problem The Problem Working with documents The demands of every modern enterprise boils down to: – To speedily and securely share files with business partners around the globe – Empowering it’s employees and partners by making knowledge accessible – Improve cash flow – Spend less money doing it – With no complications

5 Important Facts Important Facts Working with documents Most Organizations are not aware of the amount of time and money spent on working with documents 30$/hr, knowledge workers waste 4,500$/year, working with paper 90% of business inform-action 60% of employee time 15% of company revenue Total cost: 4,500$/year The Average doc is copied 5 times 85% of docs in paper form

6 The Problem The Problem Working with documents

7 The Solution Purchase Quotations Contracts Costing Data Item Drawings bHot-Link bHot-Link allows companies to manage different types of documents, from within the Baan or ERP LN. This product allows sessions to integrate with related documents.

8 How bHot-Link Work? How bHot-Link Work? Concept No need to manually create each link between ERP entity and it’s related documents With a good naming convention in place, the names of these documents should be derived from the existing fields. In this case, all Baan entities will be automatically linked to their related documents When you wish to add new document to your archive of documents, pick it with Baan Hot Link and it will automatically be copied to the archive with correct name

9 How bHot-Link Work? How bHot-Link Work? Possible Links Link a Baan session with any type of file Link Baan session with a folder Link a Baan session with web-based application Link a Baan session with another Baan session Link a Baan session with a command line application all documents linked to a Baan/ERP LN session

10 How bHot-Link Work? How bHot-Link Work? Possible Application Link AutoCAD/Solid Works drawings to Maintain Item Data Link to your CRM System from within Maintain Customer Data Link Instructions written in Ms-Word in Maintain Production Order Access Data Sheets and technical Information on Manufacturer's Web site Send your subcontractor a package of all files needed for production

11 How bHot-Link Work? How bHot-Link Work? An Example Every item is linked to files stored in different folders

12 How bHot-Link Work? How bHot-Link Work? Using bHot-Link We can define up to 12 links for every session Click on BHL button…the following sub-menu will appear From within maintain item data

13 How bHot-Link Work? How bHot-Link Work? Folder Example Choosing “Sub Folder” and link to the folder is opened where files are located

14 How bHot-Link Work? How bHot-Link Work? Web Example Choosing “Google” will open browser application on Google website

15 How bHot-Link Work? How bHot-Link Work? Costing Data Example Choosing “Costing Data” and link to the Excel Sheet with the item’s cost calculation File from the Baan server

16 How bHot-Link Work? How bHot-Link Work? Drawing Example Choose “AutoCad” and link to the Item’s drawing File from the network

17 How bHot-Link Work? How bHot-Link Work? Zoom Display Example Choosing “Zoom 2 display” will open a Baan session displaying details on the item data

18 How bHot-Link Work? How bHot-Link Work? Wild cards name Example Choosing “Documents” will open a window with all the files with wild card example for: Item_.*

19 How bHot-Link Work? How bHot-Link Work? Archive Example Choosing “Archive” will run a DOS application that will zip files and archive them under Archive folder in the network.

20 How bHot-Link Work? How bHot-Link Work? Managing Links In case a certain link is not found, you can create the link from within Baan. Create a link with a template document. You can use this option when you do not have a link and wish to have a default linked document to begin with.

21 How bHot-Link Work? How bHot-Link Work? Managing Links – Create In case a certain link is not found, you can create the link from within Baan. Create a link with a template document. You can use this option when you do not have a link and wish to have a default linked document to begin with.

22 How bHot-Link Work? How bHot-Link Work? Managing Links – Duplicate In case a certain link is not found, you have the possibility to duplicate any file to the archive folder. After you have a file in place, and it is time to link it, use the Windows Browser to pick the file and it will automatically be copied to the archive folder with the designated name.

23 How bHot-Link Work? How bHot-Link Work? Managing Links – Link In case a certain link is not found, you have the possibility to link any file to the archive folder. If you wish to make a symbolic link to an existing file already in the archive, you can use the Windows Browser to create this link. This is used when you do not want to create duplicates and many Baan entities may link to the same physical file.

24 How bHot-Link Work? How bHot-Link Work? Managing Links – Detach If you have the right permissions you can detach any one of the links.

25 How bHot-Link Work? How bHot-Link Work? Managing Links – Replace If you have the right permissions you can replace any one of the links.

26 How bHot-Link Work? How bHot-Link Work? Changeable Images You can add an image that relates to the record you are standing on, An example for that is showing the image of an employee/item.

27 How bHot-Link Work? How bHot-Link Work? Sending all documents via If you wish to send all linked documents by to a certain business partner (Subcontractor, Supplier, Customer), use bHot-Link and B2 Plus to create a package of all documents ready to be sent by .

28 Why bHot-Link? Why bHot-Link? Functional Features Flexible mapping between Baan fields and file names Users can Create/Duplicate/Link/Detach/Replace or view files based on permissions High security – Every file touched will have an entry in the system log Traceability – Deleted files are copied to a special Recycle Bin for recovery options

29 Why bHot-Link? Why bHot-Link? Technical Features Easy to install. Single installation at server. No hardware needed Easy to configure Can be activated from any Baan session Does not require Baan source code change Custom-made icons can be used

30 Why bHot-Link? Why bHot-Link? Benefits Speed-up business processes Improved compliance Automate & Improve business processes No time wasting looking for documents Improve company image (better service)

31 To receive our Free Demo version contact us at:


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