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COM: 111 Introduction to Computer Applications Department of Information & Communication Technology Panayiotis Christodoulou.

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Presentation on theme: "COM: 111 Introduction to Computer Applications Department of Information & Communication Technology Panayiotis Christodoulou."— Presentation transcript:

1 COM: 111 Introduction to Computer Applications Department of Information & Communication Technology Panayiotis Christodoulou

2 Learning Outcomes Identify desktop publishing features Create a title with WordArt Create newspaper-style columns Insert edit graphics Wrap text around a graphic Mail Merge Panayiotis Christodoulou

3 Desktop Publishing Features High-end desktop publishing programs, such as Adobe InDesign and QuarkXPress, feature lots of tools to help designers produce stunning pages. But these programs are expensive, and require training to use them. However, chances are good that you already own a copy of Microsoft Word. If you need to create documents with drop caps, columns, text that wraps around images, and similar desktop publishing elements, you can do so in Word. Panayiotis Christodoulou

4 Use Styles for Consistent Formatting One way to ensure that a document looks professional and smart is to use the same formatting throughout. You should format every heading the same way, and make all of your body text look the same. You can use Word's styles to apply formats quickly. Home tab  Change Styles  Style Set Panayiotis Christodoulou

5 Each style has its unique colors, fonts etc

6 Flow Text From One Page to the Next Using a Text Box First, create the text boxes by clicking the Insert tab  Text Box  Draw Text Box, and then dragging your mouse to draw a text box on the page. Repeat this step to create a second text box on a later page Select the first text box and click Drawing Tools  Format  Create Link Panayiotis Christodoulou

7 The cursor will change to resemble a jug with a down-pointing arrow in it. Position the cursor over the second empty text box, and click once to link the two text boxes. Now when you type or paste text into the first text box, and there’s too much to fit in the first box, it will overflow into the second box Panayiotis Christodoulou

8 Wrap Text Around or Through an Image or Shape First add an image Insert tab  Picture  Select file Select Picture  Format tab  Arrange group  Text wrapping  Tight Now with the picture selected click again Text wrapping  Edit wrap points Panayiotis Christodoulou

9 A red line with black markers, called wrap points, will appear around the image.

10 Adjust this line by dragging the wrap points: You can drag the wrap points inward to wrap text over the image, or drag them outward so that the text moves away from the image. Drag on the line itself to create additional wrap points, as desired. When you’re done, click away from the image, and the wrap points will disappear. Panayiotis Christodoulou

11 Textbox/Shape Order/Grouping Draw a shape Draw a textbox If you move the textbox and is not appearing on the shape then you have to change the Order of the shape Right click on the shape  Order  Select order Panayiotis Christodoulou

12 Select both textbox and shape Right click  Grouping  Group Now they can move together as a group

13 Create Fancy First Letters for Paragraphs Click inside the paragraph where you wish to add a drop cap, click the Insert tab  Drop Cap  Dropped Panayiotis Christodoulou

14 Create newspaper-style columns For newsletters, training materials, and similar documents, you can format your text in multiple columns, which makes the text easier to read. Page Layout tab  Columns Panayiotis Christodoulou

15 Three column style

16 Word Art Insert tab  Word Art Panayiotis Christodoulou

17 Text Styles Effects Arrange Size Panayiotis Christodoulou

18 SmartArt SmartArt allows you to communicate information with graphics instead of just using text Insert tab  Smart Art Panayiotis Christodoulou


20 Create Graphic Layouts Styles Panayiotis Christodoulou

21 Border Page Layout tab  Page Border Panayiotis Christodoulou

22 Mail Merge Mail Merge is a useful tool that allows you to produce multiple letters, labels, envelopes, name tags, and more using information stored in a list, database, or spreadsheet. When performing a Mail Merge, you will need a Word document (you can start with an existing one or create a new one) and a recipient list, which is typically an Excel workbook. Panayiotis Christodoulou

23 To start go to Mailings tab  Start Mail Merge  Step by Step Mail Merge Wizard Panayiotis Christodoulou

24 Choose the type of document you wish to create. In our example, we'll select Letters. Then click Next: Starting document to move to Step 2. Panayiotis Christodoulou

25 Select Use the current document Click Next: Select recipients Panayiotis Christodoulou

26 If we have a list click on Use an existing list and then navigate to file Panayiotis Christodoulou

27 From select recipients click Type a new list Create list click OK and then save it Panayiotis Christodoulou We don’t have a list

28 Panayiotis Christodoulou

29 Now you're ready to write your letter. When it's printed, each copy of the letter will basically be the same; only the recipient data will be different. You'll need to add placeholders for the recipient data so Mail Merge knows exactly where to add the data. Panayiotis Christodoulou

30 Click Address block Panayiotis Christodoulou

31 A placeholder will appear in your document. Insert Greeting line Panayiotis Christodoulou

32 Letter Preview Use arrows to preview each letter Panayiotis Christodoulou

33 Print the letter Panayiotis Christodoulou

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