Presentation on theme: "Welcome to Commodity Codes 101 All you ever wanted to know about Commodity Codes but were afraid to ask."— Presentation transcript:
Welcome to Commodity Codes 101 All you ever wanted to know about Commodity Codes but were afraid to ask.
What is NIGP? NIGP stands for the National Institute of Governmental Purchasing, Inc. This is the developer of the NIGP Commodity Book. Humble ISD / Munis has incorporated the NIGP Commodity Code book for Purchasing operations.
What is a Commodity Code Commodity codes are standard classification codes for products and services used to detail where money is spent within our District. Commodity codes can be found on the Texas Comptroller of Public Accounts website. http://comptroller.texas.gov/procurement/tools/comm-book/index.html
Texas Comptroller of Public Accounts Click on look up NIGP Class/Item codes Scroll down to this
Commodity Codes – Class Code Class Codes The first three numbers indicate the class code. The class code is a generalized description of what you are purchasing.
Commodity Codes – Item Code Class Item Code The last two numbers combined with the first three numbers indicates the class item code. The class item code is a detailed description of what you are purchasing.
If you were ordering adding machine paper …. Your class code would be 615 – which identifies Office Supplies. The class item code would break it down further to indicate what office supply you are purchasing. By selecting the -05 it shows you are purchasing adding machine paper. Your complete commodity code for adding machine paper is 61505. no dash required.
Importance of Commodity Codes Used to classify your purchase requisition Used to track aggregate purchases District wide Used to pull information to ascertain if new proposals are needed Used to search for how much is being spent on a service, type of purchase, etc. Commodity class code is used to route it to the approving buyer.
Reminders The only time you would not need a commodity code is for shipping. Fund 865/887 always use commodity class code of 996 and 99600 regardless of what you are purchasing. If ordering multiple items with different class codes (first three numbers) use the code you are spending the most on. Warehouse orders use commodity class code of 000 to ensure they are routed for warehouse approval.
Helpful Links Overview link: http://comptroller.texas.gov/procurement/tools/comm-book/index.html http://comptroller.texas.gov/procurement/tools/comm-book/index.html Listing by Class: http://cmblreg.cpa.state.tx.us/commodity_book/Numeric_index.cfm http://cmblreg.cpa.state.tx.us/commodity_book/Numeric_index.cfm Listing by Alpha sort: http://cmblreg.cpa.state.tx.us/commodity_book/Alpha_index_inquiry.cfm http://cmblreg.cpa.state.tx.us/commodity_book/Alpha_index_inquiry.cfm