ProcureAZ Procurement System Overview of Contract Ordering
BuySpeed Online 2009. Periscope Holdings, Inc. 2 Ordering from Contracts in ProcureAZ Search for Contract Items Finalize Shopping Cart Release Order to the vendor Internal Documentation & Approvals Contract Shopper Internal Process Contract Shopper Why? Allows you to search for contract items & select quantities w/o retyping descriptions Can save shopping cart (requisition) while agency internal documentation and approvals processed (or cancel if not approved). Online approvals in ProcureAZ are OPTIONAL. Can save/print copy of shopping cart and attach to internal documents for detail When your PO is approved, the ProcureAZ order can be sent electronically to vendor Maintain history of orders for due diligence
BuySpeed Online 2009. Periscope Holdings, Inc. 3 Steps to Completing a Contract Order Step 1: Login to the system Step 2: Browse for items or search for items Step 3: Select the items you want & the quantity Step 4: Complete your internal approval/documentation requirements Step 5: Transmit order to vendor
BuySpeed Online 2009. Periscope Holdings, Inc. 4 Step 1. Logging In Access the ProcureAZ system by using the internet browser. Enter the Login ID you have been provided and your Password. Click Login The first time you login, you will be asked to create a new password.
BuySpeed Online 2009. Periscope Holdings, Inc. 5 Step 2. Browsing for Contract Items The Items dropdown on the users homepage allows you to browse items on State contract. Items are grouped by NIGP code. This is most useful if you are looking for general groups of items.
BuySpeed Online 2009. Periscope Holdings, Inc. 6 Step 2a. Searching for Contract Items You can also search for specific contract items from within a ProcureAZ requisition. Requisitions are the shopping cart in ProcureAZ. You can search using criteria such as Item Description, Vendor, catalog, and commodity code.
BuySpeed Online 2009. Periscope Holdings, Inc. 7 Step 3. Select the Items You Want Once you have found the items you want, enter the quantity desired and Save. This will add the items to your shopping cart. You do not need to type the description, pick the vendor, etc. because that data is pulled from the contract.
BuySpeed Online 2009. Periscope Holdings, Inc. 8 Step 4. Complete Internal Approvals/Documentation The shopping cart/requisition can be saved while you get internal approvals. ProcureAZ allows online routing, if your agency wants, so that any contract order can be approved internally before issuing. However, this is OPTIONAL. Documents can be printed or saved to allow attaching to your internal documents.
BuySpeed Online 2009. Periscope Holdings, Inc. 9 Step 5. Transmit Order to Vendor Once internal approvals and documentation are complete, the end- user can submit the order to the vendor. ProcureAZ will send an email notification to the vendor. You can print the order for your records or internal processing, but the online order will always be there for your reference.