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1 FY16 GCA Grant Workshop Basics Tina Lilly GCA Grants Program Manager 404-962-4827

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Presentation on theme: "1 FY16 GCA Grant Workshop Basics Tina Lilly GCA Grants Program Manager 404-962-4827"— Presentation transcript:

1 1 FY16 GCA Grant Workshop Basics Tina Lilly GCA Grants Program Manager

2 1 Overview Multiple Programs Momentum Art at the Capitol Inspired Georgia Poet Laureate Prize Arts Learning Task Force Tourism Resource Team Traditional Arts Archive State Art Collection Governor’s Awards in the Arts and Humanities Poetry Out Loud Tourism Product Development Awards Georgia Municipal Association Case Studies Literary Event Grants of Georgia (LEGG)

3 1 GCA Mission The mission of Georgia Council for the Arts is to cultivate the growth of vibrant, thriving Georgia communities through the arts GCA Goals ECONOMIC DEVELOPMENT: Use the arts to promote Georgia’s economic growth COMMUNITY IMPACT: Support strong connections between artists, arts organizations and the public resulting in community connections and an improved quality of life ADVOCACY: Act as a catalyst for increased public awareness of the value of the arts and of Georgia’s rich cultural heritage CAPACITY BUILDING: Invest in the sustainability and advancement of Georgia’s creative sector Dublin Theatre Mission and Goals

4 1 FY15 Grants

5 1 GCA Grants Overview

6 1 Types of Grants Project GrantPartner Grant Single project supportGeneral operating support Maximum request- $5,000Maximum request- $25,000 Open to non-profits (including arts orgs.) government entities schools* colleges/universities* Open only to arts organizations *with stipulations

7 1 Eligibility Requirements Include arts programming that takes place within the state of Georgia between July 1, 2015 and June 30, 2016 Include a one-to-one cash match in the budget Have a public component Be submitted through e-Grant with no missing components by the deadline of February 4, Utilize a venue/location that is accessible to people with physical disabilities Telfair Museum

8 1 Eligible Projects What types of projects are eligible for Project Grants? Any project that is arts-based that benefits the community Examples include, but are not limited to: Public art Performances Classes Residencies Exhibits Demonstrations Festivals Publications Film/video MeccaFest, Carrolton Cultural Arts Center

9 1 Ineligible Expenses Capital expenses Fundraising events Programming outside of Georgia Scholarships or prizes Endowment funds Depreciation Bad debt Alcohol Receptions or parties Miscellaneous

10 1 Project Grant Requirements

11 1 Narrative Answer all questions that are listed in the guidelines Copy the question before your answer Be succinct Don’t overlook basic details- When? Where? What? Who? Remember that panelists likely are not familiar with your organization or your community. Slow Exposures : Celebrating Photography of the Rural South Photo by D.B. Waltrip

12 1 Narrative Dates: June 14-20, 2015 Locations: Columbus State University’s Schwob School of Music and Legacy Hall at RiverCenter for the Performing Arts, 900 Broadway, Columbus, GA. Artists/consultants/leaders involved, including a synopsis of their credentials and experience: YOGC’s music director and conductor, James Palmer, has over 20 years experience as a high school orchestra director and a youth orchestra music director in Florida and Georgia. He is a sought after orchestra adjudicator and guest conductor throughout the state of Georgia. YOGC’s Executive Director has successfully led the organization into its 20 th year and manages all aspects of the program including development, programming, fundraising and recruiting. YOGC will hire nine additional professional musicians and music educators to work with the students in instrument sectionals and technique classes, music theory, music composition and instrument care and cleaning. YOGC board members and volunteers will provide assistance with logistics, recreation, lunch and will serve as ushers for the performances during the week of camp. Total number of audience/participants expected: We anticipate students to enroll in camp, 10 music faculty and 3 staff members. A concert will be presented 4 evenings during the week of camp with an anticipated audience of and the concert culminating the week’s activities will attract approximately guests. Our featured guest artist will be promoted and should have a wide audience appeal.

13 1 Narrative We are going to do a festival with lots of components. We want to have music this year. We are excited that so many artists want to participate, and the music will add a lot to the festival. A lot of people attend every year and we get a lot of reports that it is the most fun event of the year. We want the festival to be bigger and better every year, and music will be a great thing to add. Susan Weaver is helping us put everything together, and Joe Smith will help. The ARJC can sometimes do some things, too.

14 1 Budget EXPENSES 1. Personnel-Administrative $____________ provide breakdown 2. Personnel-Artistic $____________ provide breakdown 3. Personnel-Technical/Production $____________ provide breakdown 4. Outside Fees/Services-Artistic $____________ provide breakdown 5. Outside Fees/Services-Other $____________ provide breakdown 6. Marketing $____________ 7. Remaining Expenses $____________ provide breakdown 8. Total Expenses $____________ INCOME 9. Admissions $____________ 10. Membership $____________ 11. Contracted Services$____________ provide breakdown 12. Corporate Support $____________ provide breakdown 13. Foundation Support $____________ provide breakdown 14. Individual Donations $____________ 15. Federal Government $____________ 16. State Government (other than GCA) $____________ 17. County Government $____________ 18. City Government $____________ 19. Revenue-Other $____________ provide breakdown 20. Funds Requested in this Application $____________ 21. Total Income $____________ 22. Total In-kind $____________ provide breakdown

15 1 Budget EXPENSES 1. Personnel-Administrative $____________ provide breakdown 2. Personnel-Artistic $____________ provide breakdown 3. Personnel-Technical/Production $____$2,400___provide breakdown 4. Outside Fees/Services-Artistic $____________ provide breakdown 5. Outside Fees/Services-Other $____$3,000 __ provide breakdown 6. Marketing $____$500 __ 7. Remaining Expenses $____$4,500___ provide breakdown 8. Total Expenses $____$10,000__ INCOME 9. Admissions $____$1,750__ 10. Membership $____________ 11. Contracted Services$____________ provide breakdown 12. Corporate Support $____$1,000___provide breakdown 13. Foundation Support $____________ provide breakdown 14. Individual Donations $____$4,000___ 15. Federal Government $____________ 16. State Government (other than GCA) $____________ 17. County Government $____________ 18. City Government $____________ 19. Revenue-Other $____________ provide breakdown 20. Funds Requested in this Application $____$5,000__ 21. Total Income $___$11,750___ 22. Total In-kind $___ $2,000 ___provide breakdown

16 1 Budget $ $7,750

17 1 Budget Breakdowns

18 1 Poor example of budget Budget- A Midsummer Night's Dream supplies$500 fairy costume$3,000 party500 plants40 misc.100 Golden Project200 total$12,453 income-donations

19 1 Support Material Aurora Theatre Beverly Buchanan Happy Shack Museum of Contemporary Art of Georgia

20 1 Support Material

21 1 Additional Requirements Full Radius Dance

22 1 Arts Education Supplemental Award Savannah Music Festival Atlanta Chinese Dance Company

23 1 Requirements Project GrantPartner Grant Narrative Budget & Breakdowns Support Material Board List List of Programs FY16 Strategic Plan IRS 501(c)3 letter* Letter from Parent Organization* Financial Statements* Arts Ed Supplemental Award** *required of some applicants ** optional

24 1 Formatting Put the organization’s name on each page in a header or footer Use an easy-to-read, non-italic, black font 12 points or larger Leave margins that are a minimum of 1 inch Submit documents only in Microsoft Word, Microsoft Excel, or PDF. The maximum size for a single attachment is 10MB If you scan material, make sure that it does not appear sideways or upside down on screen.

25 1 Criteria Project (20 points) Community Impact (40 points) Goals (20 points) Fiscal and Organizational Stability (20 points) City of Toccoa

26 1 Community Impact Community Impact could include: Increasing tourism Addressing a social problem Bringing people from different backgrounds together Keeping local stories and history alive Enhancing a school’s curriculum Introducing people to a new culture or new idea Increasing attendance at local businesses Enhancing local quality of life, which helps attract new business Revitalizing a depressed area of a city Increasing literacy rates Bringing artists to rural communities Steffen Thomas Museum

27 1 e-Grant

28 1

29 1 Attachment A- Narrative Attachment B- Budget Budget Breakdowns Attachment C- Board of Directors List OR Community/Citizen Advisory Committee List Support Material Attachment D- Letter from Parent Organization (if applicable) IRS 501(c)(3) letter (if applicable) Attachment E- Arts Education Supplemental Award Narrative (optional) Arts Education Support Material (optional) Attachment F- leave blank Attachment G- leave blank

30 1 Ineligible Applications Missing requirements Ineligible applicant Ineligible project Project takes place outside of grant period No cash match No signature Does not answer all of the narrative questions

31 1 Grant Review Panel Panelists recruited & trained Applications checked for eligibility Staff reports compiled Applicants assigned to panels Panelists score & submit comments Panelists review preliminary scores & comments Panel meeting is held via conference call Final scores and comments are compiled Scores from all panels compiled & grants go to applicants with the highest scores Sautee Nacoochee Center

32 1 Tips Be clear- assume that the panelists do not know your organization or your community Be specific- include the details on who, what, where, why and how Contact GCA early in January to get answers to questions Look at the checklist at the end of the guidelines and make sure all required items are included Follow the instructions If you are having technical problems with e-Grant, contact me BEFORE the deadline If you have questions, call GCA Core Performance Ensemble at Flux Night ArtRise Savannah

33 1 Additional Resources Tips from Panelists Getting Started with Program Evaluation Full Radius Dance

34 1 Timeline Deadline for applicationsFeb. 4, 2015 Panel meetingsMarch-June, 2015 Grant announcementsJuly, 2015 Thomasville Center for the Arts

35 1 Tina Lilly Grants Program Manager Receive announcements from GCA by signing up for our newsletter at or follow us on Facebook


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