Presentation on theme: "PUBLIC EDUCATION INFORMATION MANAGEMENT SYSTEM (PEIMS) PEIMS General Session – September 2012 Olga Garcia, Coordinator of PEIMS/Application Support Mike."— Presentation transcript:
PUBLIC EDUCATION INFORMATION MANAGEMENT SYSTEM (PEIMS) PEIMS General Session – September 2012 Olga Garcia, Coordinator of PEIMS/Application Support Mike Rangel, Lead Programmer System Analyst Dalia Garcia, Programmer System Analyst Sulema Briones, Adm. Software Resource Specialist Harlingen CISD
PURPOSE PEIMS Data is used for: TEA Standard Reports AEIS (Academic Excellence Indicate System Accountability System) Accountability System TEA Data Resources & Research Texas Student Data System (TSDS)
SUBMISSIONS Fall - Student Data & Finance Budget Student accountability group Mid Year – District’s Actual expenditures Summer – Attendance, Course Completion, Contact Hours for CATE and Special Education, Discipline Extended Year – Summer Programs (Bilingual, Special Education, Dual Credit)
DISTRICT’S RESPONSIBILITY To submit current, complete, and accurate data Validate and edit the data Correct and process data in a timely manner Submit a ‘fatal-free’ file to TEA on or before the required due date Requires Superintendent’s signature -approves accuracy and authenticity of data
STUDENT INFORMATION Basic Demographic Information Graduates & Leavers Special Programs Participation Bilingual/ESL Migrant CATE Special Education Title 1 Course Completion (1 st – 12 th grade) Attendance Discipline Summer Programs Participation
STAFF INFORMATION Basic Demographic Information Employment - Days & Percent Salary Amounts Salary Funding Source Staff Responsibilities Contractual Instructional Services
NEW FOR Report Student’s Legal Name on Birth Certificate or most legal document Homeless Status Code HOMELESS-STATUS-CODE is to be used by all districts for reporting whether or not a student is homeless and, if homeless, what their primary nighttime residence is at the time of identification. Four categories of Homeless Status: Shelters, Doubled-Up, Unsheltered, Motels/Hotels
NEW FOR Behavior Location Code Behavior Location Code indicates where a student committed an applicable offense that is enumerated in Texas Education Code or (On/off campus, school related activities, etc…).
NEW FOR Unaccompanied Youth Status Code UNACCOMPANIED-YOUTH-STATUS-CODE is limited to homeless students who are less than 21 years of age on September 1, or eligible special education students who are less than 22 on September 1. If a homeless student is unaccompanied, but later that school year becomes accompanied, this status code should not be changed and should still indicate that the student had been unaccompanied. TEA’s FAQ document will be posted on local website
NEW FOR EARLY-READING-INDICATOR-CODEs The EARLY-READING-INDICATOR-CODEs 1, 2 and 3 only apply to students in grades KG, 01, and 02. Students enrolled in all other grade levels should be reported with a blank. For Submission 1: report grade level reading status based on the Beginning of Year assessment results. For Submission 3: report grade level reading status based on the latest assessment results available for the student.
NEW Student Restraint Data School staff persons performing student restraints are divided into two categories: 1) LEA employees or volunteers, and 2) LEA police officers or school resource officers (SRO). LEA employees are not law enforcement personnel. Student restraints performed by these staff are only reported if the student was a special education student at the time of the restraint event. Do not report non- special education student restraints performed by LEA employees or volunteers.
NEW FOR DUAL-CREDIT-INDICATOR-CODE Advanced Placement courses reported on the 415 Course Completion record cannot be reported as dual credit unless the course has been approved as an AP® course by the College Board through the AP® Course Audit. A College Board-approved AP® course must adhere to the AP® course descriptions and be approved through the AP® Course Audit. This means the college instructor must have submitted his/her course syllabus and have received approval in advance.
ORGANIZATION INFORMATION Budget Amounts Actual Expenses Campuses Shared Arrangements Services
ADDITIONAL INFORMATION PID – Person Identification Database for Students and Staff PET – PID Enrollment Tracking Student enrollments and withdrawals File submitted weekly by R & E TREx – Texas Records Exchange System Electronic data transfers to other schools Fill requests within 10 days
HOW CAN WE HELP? Answer PEIMS questions Provide training for campus staff Review PEIMS reports IDs Search for Students to help reduce leavers TEA PEIMS Website
GO TEAM GO Research & Evaluation Department PEIMS