Presentation on theme: "PEIMS & Bilingual/ESL Reporting"— Presentation transcript:
1 PEIMS & Bilingual/ESL Reporting 2012-2013 PUBLIC EDUCATION INFORMATION MANAGEMENT SYSTEMJoan HartungPEIMS Coordinator(210)
2 TEA Resources TEA Web Site http://www.tea.state.tx.us/ PEIMS Home Page Use the A-Z Index on the TEA home page to locate any of the TEA resources:PEIMS Home Page
3 TEA Resources Student Attendance Accounting Handbook (SAAH) FSP ADA funding guidelines addressing programs areas:Section4 – Special Education5 – Career & Technical Education6 – Bilingual/ESL7 – PreKindergarten8 – Gifted & Talented9 - Pregnancy Related Services10 – Nontraditional Schools (DAEP, JJAEP)11 – Nontraditional Programs (OFSDP, Dual Credit, OFYP, Gateway to College)
4 ESC Resources ESC20 LPAC Framework Resource Use the A-Z Index on the ESC home page to locate LPAC homepage
5 PEIMS Reporting Requirements for Students Identified as LEP Due DatesPEIMS LEP ReportingPEIMS Reporting Requirements for Students Identified as LEPPEIMS Submissions Impacted by LEP Data Reporting:Also known as:Submission 1: Fall SnapshotSubmission 3: Summer SubmissionSubmission 4: Extended Year SubmissionPEIMS Reporting TimeframeSubmission 1: Represents the state of the district on the last Friday in OctoberSubmission 3: Cumulative submission representing all activity during the course of the regular school yearSubmission 4: Represents program participation for summer school programFall Reports Current Year Enrollment & Employment on a specific date in OctoberSnapshot Date and As Of Date are used interchangeably and mean the last Friday in October (October 26,2012)Exception: Leaver data (prior year students) are reported based on leaver status as of the School Start Window. Ends last Friday in September (September 28,2012)Summer Reports a summary of the years attendance including special program ADA, discipline and Classroom Link dataAttendance reported by 6 week reporting periods. This is where ADA funding is reported for Foundation School Program (FSP), Special Education, Bilingual/ESL, CTE and PRS.Data reported based upon the regular school calendar. Summer school not reported in this submission.
6 PEIMS & Bilingual / ESL Bilingual/ESL 19 TAC, Chapter 89, Subchapter BBCommissioner’s Rules Concerning State Plan for Educating English Language Learners“Every student in the state who has a home language other than English and who is identified as an English language learner shall be provided a full opportunity to participate in a bilingual education or English as a second language program”
7 Bilingual/ESL School Districts are required to: 19 TAC § Policy.School Districts are required to:Identify English language learners based on criteria established by the stateProvide Bilingual Education and English as a Second Language (ESL) programsSeek certified teaching personnelAssess achievement for essential skills and knowledgeESL Program GoalsIntegrate use of second language methods to enable LEP students to become competent in the Listening, Speaking,Reading, and writing in theEnglish languageBilingual Education Program GoalsDevelop literacy and academic skills in the primary language and English to enable LEP students to become competent in theListening, Speaking,Reading and Writing in the English language.
8 Bilingual/ESL Requirements for Districts to Offer Bilingual program 19 TAC § Required Bilingual Education and English as a Second Language ProgramsRequirements for Districts to Offer Bilingual programDistricts with enrollment of 20 or more LEP studentsin any language classificationin the same grade district-wide“Elementary Grades” Pre-K through Grade 5Grade 6 included when clustered with elementaryBilingual education provided by dual language programDistricts are authorized to establish a bilingual education program at grade levels where it is not requiredDistricts that are not required to offer a bilingual program, shall provide English as a Second Language program to all Limited English Proficient(LEP) students regardless of the students’ grade levels, home language and the number of students identified.**SAAH 6.8 Bil/ESL Services Your District is Required to Provide for more details
9 Bilingual/ESL Home Language Survey Conduct only one home language survey of each student.Administered to students new to a Texas districtPreviously enrolled students who were not surveyed in the pastSigned by Parent, Guardian – Pre-K thru 8th gradeOr by Student - Grades 9th thru 12thOriginal copy shall be kept in the student’s permanent record (copy sent with TREx records)Administered in English and Spanish or shall be translated into the home language when possible.Used to establish the student’s language classification for determining whether the district is required to provide a bilingual education or English as a second language program.§ Home Language SurveySAAH Home Language Survey Requirements
10 Fall Data – 110 Enrollment Bilingual/ESL Home Language Code - Code Table C092.This code is required on all students – PK & up.Home language indicates the language spoken in the student’s home, as determined by the home language survey.- ESC 20 resource: Home Language Surveys141 languages currently identified. Original Home language survey is kept for documentation.
11 Bilingual/ESL Home Language Survey SAAH Question and Answer Document – October 22, 2012Q How many home language survey forms are needed in any student file? Is it true that the oldest-dated one should remain and all others be destroyed even if the oldest one is not from the district the student is currently attending?A Only one home language survey should be in a student’s file. That home language survey should be the original home language survey for the student (i.e., the oldest-dated one [or a copy of the oldest-dated one]). Also, if there is already an existing home language survey for a student, a new one should not be created.SAAH FAQ located on:
12 Bilingual/ESL Language Proficiency Assessment Committee ESC 20 LPAC FrameworkTime line found in of SAAHLanguage Proficiency Assessment CommitteeWithin 4 weeks of enrollment (20 days) LPAC should:Review documentation of student’s language proficiency and academic statusRecommend placement in BIL or ESLAcquire Parental Permission
13 Student Data Bilingual/ESL Record Types – What is collected? LEP Indicator Code (110 Record & 400/500 Record)Bilingual Program Type Code (110 Record)ESL Program Type Code (110 Record)Home Language Code (110 Record)Parental Permission Code (110 Record)Immigrant Indicator (110 Record)Bilingual/ESL Days Present (400/500 Record)BIL/ESL Summer School Indicator (101 Record)110 Record – Fall Submission400/500 record – Summer Submission101 record – Extended Year Submission
14 Bilingual/ESL Fall Data – 110 Enrollment E0790 LEP-INDICATOR-CODE LEP-INDICATOR-CODE indicates whether the student has been identified as limited English proficient by the Language Proficiency Assessment Committee (LPAC), or English proficient (19 TAC § ), according to criteria established in 19 TAC §
15 Bilingual/ESL Fall Data – 110 Enrollment E1042 BILINGUAL-PROGRAM-TYPE-CODEBILINGUAL-PROGRAM-TYPE-CODE indicates whether the student is participating in a state-approved bilingual education program which is a full-time program of dual-language instruction through the TEKS in the content areas (mathematics, science, health and social studies) in the primary language of limited English proficient (LEP) students and also for carefully structured and sequenced mastery of English cognitive academic language development. (See 19 TAC § (b).)
16 Bilingual/ESL Fall Data – 110 Enrollment E1043 ESL-PROGRAM-TYPE-CODE ESL-PROGRAM-TYPE-CODE indicates whether the student is participating in a state-approved English as a Second Language (ESL) program. An ESL program in grades PK – 8 is a program of intensive instruction in English from teachers either certified or endorsed in ESL who use second language acquisition information to teach LEP students the ESL TEKS. An ESL program in grades 9 – 12 is a program of intensive instruction in English from teachers trained in recognizing and dealing with language differences. [See 19 TAC § (f).]
17 Bilingual/ESL Fall Data – 110 Enrollment E0896 PARENT-PERMISSION-CODE PARENTAL-PERMISSION-CODE indicates whether the student's parent or legal guardian has approved placement of the student in the required bilingual or English as a Second Language (ESL) program. (See 19 TAC § )
18 Bilingual/ESL Fall Data – 110 Enrollment E0797 IMMIGRANT-INDICATOR-CODE
19 Exit Bilingual/ESLStudent Attendance Accounting Handbook Exit CriteriaThe following chart shows the criteria for transferring a LEP student out of the bilingual or ESL education program at different grade levels.IMPORTANT: The exit criteria shown in this chart are accurate as of the publication date of this handbook but are subject to change. Visit the TEA Bilingual Education web page at for the most current exit criteria.
20 Students Exited BIL/ESL Bilingual/ESLStudents Exited BIL/ESLStudents who are exited from the program are monitored for 2 years. During that time they are reported on the LEP Indicator for PEIMS as:F - Student exited from LEP status - Monitored 1 (M1)student has met criteria for bilingual/ESL program exit, is no longer classified as LEP in PEIMS, and is in his or her first year of monitoring as required by 19 TAC § (l) and is not eligible for funding due to the fact that they are not LEP.S - Student exited from LEP status - Monitored 2 (M2)student has met criteria for bilingual/ESL program exit, is no longer classified as LEP in PEIMS, and is in his or her second year of monitoring as required by 19 TAC § (l) and is not eligible for funding due to the fact that they are not LEP
21 Fall Data – 110 Enrollment Valid PEIMS Coding Combinations Bilingual/ESLFall Data – 110 Enrollment Valid PEIMS Coding CombinationsDescriptionLEPCodeBILESLParentalPermissionNon-LEP student, not participating (default)BlankLEP Student, not participating1C, 7, 8LEP Student in ESL programgrade PK-08grade 09-122, 3A, B, EA, FLEP Student in Bilingual program2, 3, 4, 5D4, 5D (Special Warning 11095)Non-LEP Exited student; participatingin ESL programin BIL programF, SblankGNon-LEP student; participating3H
22 Fall Data Standard Reports – PRF5D002 Bilingual/ESLFall Data Standard Reports – PRF5D002This report provides student counts by grade for LEP, Bilingual, ESL and Parental Denials 'C.' Only students enrolled on the PEIMS Fall As-Of date are included on this report.
23 Fall Data Standard Reports - PRF5D052 Bilingual/ESLFall Data Standard Reports - PRF5D052This report provides a listing of students with various demographics and their program enrollment information. A separate report is created for each grade level, with subtotals by grade.
24 Fall Data My Report Requests- PRF5D052 Bilingual/ESLFall Data My Report Requests- PRF5D052This report is available as a Filtered report under My Report Requests:Fall – Student Reports – Student Indicator By Grade, filter on LEP, Bilingual/ESL (LBE).Same information as on previous report, except it is ONLY on LEP Students.