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August 2012 Post Addendum Release. 2012-2013 Data Standards Beginning with the 2012-2013 school year, the PEIMS Data Standards will be published in tandem.

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Presentation on theme: "August 2012 Post Addendum Release. 2012-2013 Data Standards Beginning with the 2012-2013 school year, the PEIMS Data Standards will be published in tandem."— Presentation transcript:

1 August 2012 Post Addendum Release

2 Data Standards Beginning with the school year, the PEIMS Data Standards will be published in tandem with the Texas Education Data Standards. 2

3 Data Standards The PEIMS Data Standards are now known as the “Legacy” PEIMS Data Standards. 3

4 Data Standards Global Changes to the Legacy PEIMS Data Standards The Legacy PEIMS Data Standards have been reformatted to make them easier to use for finding answers to data reporting questions and training new and existing PEIMS staff to understand and answer PEIMS reporting issues and questions. 4

5 Data Standards Global Changes to the Legacy PEIMS Data Standards The format for each Legacy PEIMS Data record has been standardized across all PEIMS records. 5

6 Data Standards Each PEIMS Data record is formatted and presented in the following way: - Name of data record - Description of data record - Business Rules for each data element - Reporting Requirements for data record - Special Reporting Requirements - Examples 6

7 Data Standards Data Standards Revisions 030 District Finance Data – Budget Record Fiscal Year start dates and notification to change fiscal year start date have been advanced one year. 7

8 Data Standards Data Standards Revisions 032 District Finance Data – Actual Record Fiscal Year start dates and notification to change fiscal year start dates have been advanced one year. 8

9 Data Standards Data Reporting Changes 040 Staff Data – Identification/Demographic Identification Record Middle-Name - Do not use any other text such as NONE, NA, NMI, etc… for the middle name if the staff person has no middle name. 9

10 Data Standards Data Reporting Changes 100 Student Data - Identification Record Middle-Name - This field may now be blank for students. Do not use any other text such as NONE, NA, NMI, etc… for the middle name if the student has no middle name. 10

11 Data Standards Data Reporting Changes 100 Student Data - Identification Record Homeless-Status-Code (E1082) added to column

12 Data Standards Data Reporting Changes Homeless-Status-Code Definition See PEIMS Data Element E

13 Data Standards Data Reporting Changes Four categories of Homeless Status: -Shelters -Doubled-Up -Unsheltered -Motels/Hotels 13

14 Data Standards Data Reporting Changes HOMELESS-STATUS-CODE is to be used by all districts for reporting whether or not a student is homeless and, if homeless, what their primary nighttime residence is at the time of identification. 14

15 Data Standards Data Reporting Changes HOMELESS-STATUS-CODE is used to identify all the students that have experienced homelessness at some point during the school year. 15

16 Data Standards Data Reporting Changes McKinney-Vento requires each school district to designate a homeless liaison. This person supports the district in Homeless coding decisions. 16

17 Data Standards Data Reporting Changes Homeless liaisons are found on the website of the Texas Homeless Education Office. 17

18 Data Standards Data Reporting Changes HOMELESS-STATUS-CODE Codes 0 - Student is not homeless at any time during current school year 1 - Student lives in a shelter, transitional housing, or is awaiting foster care at any time during current school year 2 - Student lives temporarily doubled-up (sharing residence with a family or individual) at any time during current school year 18

19 Data Standards Data Reporting Changes HOMELESS-STATUS-CODE Codes (continued) 3 - Student is unsheltered (i.e, lives on the street, lives in cars, parks, campgrounds, temporary trailers [including FEMA trailers], or abandoned buildings) at any time during current school year 4 - Student lives in motel or hotel at any time during current school year 19

20 Data Standards Data Reporting Changes 100 Student Data - Identification Record Unaccompanied-Youth-Code (E1084) added to column

21 Data Standards Data Reporting Changes 100 Student Data - Identification Record UNACCOMPANIED-YOUTH-STATUS-CODE (E1084) As defined by NCLB, Title X, Part C, Section 725(6), the term “unaccompanied homeless youth” means a youth not in the physical custody of a parent or legal guardian. See PEIMS Data Element E

22 Data Standards Data Reporting Changes UNACCOMPANIED-YOUTH- STATUS-CODE is limited to homeless students who are less than 21 years of age on September 1, or eligible special education students who are less than 22 on September 1. 22

23 Data Standards Data Reporting Changes UNACCOMPANIED-YOUTH-STATUS- CODE If a homeless student is unaccompanied, but later that school year becomes accompanied, this status code should not be changed and should still indicate that the student had been unaccompanied. 23

24 Data Standards Data Reporting Changes UNACCOMPANIED-YOUTH-STATUS- CODE For PEIMS reporting purposes, all students identified as unaccompanied in the Fall Snapshot must also be coded as unaccompanied in the summer collection. 24

25 Data Standards Data Reporting Changes UNACCOMPANIED-YOUTH- STATUS-CODE The unaccompanied status of each student should be determined upon enrollment and at the start of each new school year. 25

26 Data Standards Data Reporting Changes UNACCOMPANIED-YOUTH-STATUS- CODE Every school district should have processes and procedures in place to help identify homeless students who become unaccompanied after enrollment or after the start of a new school year. 26

27 Data Standards Data Reporting Changes UNACCOMPANIED-YOUTH-STATUS-CODE Codes 0 – Homeless student is not unaccompanied at any time during the current school year 1 – Homeless student is unaccompanied (i.e., is not in the physical custody of a parent or legal guardian) and received services under the McKinney- Vento program at any time during the current school year 2 – Homeless student is unaccompanied (i.e., is not in the physical custody of a parent or legal guardian) and did NOT receive services under the McKinney-Vento program at any time during the current school year 27

28 Data Standards Data Reporting Changes 105 STUDENT DATA - STUDENT Early-Reading-Indicator-Code (E1522) added to column

29 Data Standards Data Reporting Changes 105 STUDENT DATA - STUDENT EARLY-READING-INDICATOR-CODE indicates whether a student is reading on grade level or is not reading on grade level as a result of reading difficulties or having dyslexia as indicated by the administered reading instrument. See PEIMS Data Element E

30 Data Standards Data Reporting Changes EARLY READING INDICATOR CODEs 1 - Student is eligible for accelerated reading instruction as indicated by the administered reading instrument on the commissioner’s list or approved by district committee under TEC (For grades KG, 01, and 02 only) 2 - Student is not eligible for accelerated reading instruction as indicated by the administered reading instrument on the commissioner’s list or approved by district committee under TEC (For grades KG, 01, and 02 only) 3 - Student was not assessed. (For grades KG, 01, and 02 only) 30

31 Data Standards Data Reporting Changes 105 STUDENT DATA – STUDENT The EARLY-READING-INDICATOR-CODEs 1, 2 and 3 only apply to students in grades KG, 01, and 02. Students enrolled in all other grade levels should be reported with a blank. For Submission 1: report grade level reading status based on the Beginning of Year assessment results. For Submission 3: report grade level reading status based on the latest assessment results available for the student. For Submission 4: The EARLY-READING-INDICATOR-CODE must be blank for all students. 31

32 Data Standards Data Reporting Changes 163 STUDENT DATA – Special Education PPCD Service Location Code Decision Chart has been added to guide special education staff in determining the proper PPCD Service Location Code Reference Chart 32

33 Data Standards Data Reporting Changes 300 Course Section Data - Campus Record NON-CAMPUS-BASED-INSTRUCTION-CODE (E1072) indicates that a course was offered for class credit or student achievement, but 1) was not taught by a school district/charter school employee or a contracted teacher, or 2) was taught by a school district/charter school employee or a contracted teacher at a facility other than the campus where the student is enrolled. Refer to Non Campus Based Instruction Code Reporting Guidelines 33

34 Data Standards Data Reporting Changes 300 Course Section Data - Campus Record SERVICE-ID (E0724) refers to the services supplied by staff. For the 305 Teacher Class Assignment record, do not include courses with SERVICE-IDs that begin with SA, SE, SR, SS, 01, 8, or 9. Additionally the SERVICE-IDs for Prekindergarten and Kindergarten that begin with “02” cannot be reported on the 305 Teacher Class Assignment record. This rule is enforced by a fatal edit. 34

35 Data Standards Data Reporting Changes 305 Teacher Class Assignment Data SERVICE-ID (E0724) refers to the services supplied by staff. For the 305 Teacher Class Assignment record, do not include courses with SERVICE-IDs that begin with SA, SE, SR, SS, 01, 8, or 9. Additionally the SERVICE-IDs for Prekindergarten and Kindergarten that begin with “02” cannot be reported on the 305 Teacher Class Assignment record. This rule is enforced by a fatal edit. 35

36 Data Standards Data Reporting Changes 305 Teacher Class Assignment Data Record CLASS-ROLE A “Teacher of Record” is almost always in the classroom of a particular course section delivering the class curriculum delivery to students, and determining the final outcome for each student in the class. 36

37 Data Standards Data Reporting Changes 305 Teacher Class Assignment Data Record CLASS-ROLE Each course section must be reported with at least one “Teacher of Record”. This rule is enforced by a fatal edit. If the “Teacher of Record” changes during the duration of the course section, then the “Teacher of Record” will be shown with an ending date and the new “Teacher of Record” will be shown in the same course section with a starting date after the former “Teacher of Record” ended their service for the course section. 37

38 Data Standards Data Reporting Changes 305 Teacher Class Assignment Data Record CLASS-ROLE An “Assistant Teacher” is almost always in the classroom of a particular course section and assist the “Teacher of Record” in the delivery of the class curriculum to the students. This teacher may work with the students as a whole or in part as directed by the “Teacher of Record”. 38

39 Data Standards Data Reporting Changes 305 Teacher Class Assignment Data Record CLASS-ROLE A “Support Teacher” is occasionally in the classroom assisting the “Teacher of Record” with the delivery of specialized instruction related to that course section for all or part of the class as directed by the “Teacher of Record”. 39

40 Data Standards Data Reporting Changes 305 Teacher Class Assignment Data Record ASSIGNMENT-BEGIN-DATE If more than one teacher is assigned to a course section during the duration of a course section, then there must be a 305 Teacher Class Assignment record for each teacher that was assigned to the course section. 40

41 Data Standards Data Reporting Changes 305 Teacher Class Assignment Data Record ASSIGNMENT-BEGIN-DATE If after being assigned to a particular course section a teacher leaves that course section, then there must be a 305 Teacher Class Assignment record reflecting both the ASSIGNMENT-BEGIN-DATE and the Teacher Class Assignment for that particular teacher’s segment of service to that course section. 41

42 Data Standards Data Reporting Changes 305 Teacher Class Assignment Data Record ASSIGNMENT-END-DATE If after being assigned to a particular course section a teacher leaves that course section, then there must be a 305 Teacher Class Assignment record reflecting both the ASSIGNMENT-BEGIN-DATE and the Teacher Class Assignment for that particular teacher’s segment of service to that course section. 42

43 Data Standards Data Reporting Changes 305 Teacher Class Assignment Data Record ASSIGNMENT-END-DATE If a particular teacher is assigned to a course section, leaves that course section assignment more than once, then there must be a 305 Teacher Class Assignment record for each of these teacher ASSIGNMENT-BEGIN-DATE and ASSIGNMENT-BEGIN-DATEs. 43

44 Data Standards Data Reporting Changes 305 Teacher Class Assignment Data Record If a school reports a teacher for a non- campus based setting, all appropriate staff data must be reported. (040, 043, 045, 050, and 305) 44

45 Data Standards Data Reporting Changes 305 Teacher Class Assignment Data Record The Student Attendance Accounting Handbook requires a teacher of record to be reported for most CTE classes for which a school claims CTE funding. 45

46 Data Standards Data Reporting Changes 400 Basic Attendance Data- Student Record PEP-INDICATOR-CODE (E1012) has been deleted from the record. 46

47 Data Standards Data Reporting Changes 400 Basic Attendance Data- Student Record All reporting instructions related to the PEP-INDICATOR-CODE have been deleted from the reporting instructions and examples. 47

48 Data Standards Data Reporting Changes 407 Student Data - Optional Extended Year Program OEYP data record has been removed from the PEIMS Data Standards. 48

49 Data Standards Data Reporting Changes 407 Student Data - Optional Extended Year Program As a result of the OEYP sunset, PEIMS data elements E OEYP Program Type Code and E1029 – OEYP Promotion Retention Code have been removed from the PEIMS Data Standards. 49

50 Data Standards Data Reporting Changes 415 Course Completion Data SERVICE-ID (E0724) refers to the services supplied by staff. For the 415 Course Completion record, do not include courses with SERVICE-IDs that begin with SA, SE, SR, SS, 01, 8, or 9. Additionally the SERVICE-IDs for Prekindergarten and Kindergarten that begin with “02” cannot be reported on the 305 Teacher Class Assignment record. This rule is enforced by a fatal edit. 50

51 Data Standards Data Reporting Changes 415 Course Completion Data DUAL-CREDIT-INDICATOR-CODE Advanced Placement courses reported on the 415 Course Completion record cannot be reported as dual credit unless the course has been approved as an AP® course by the College Board through the AP® Course Audit. A College Board-approved AP® course must adhere to the AP® course descriptions and be approved through the AP® Course Audit. This means the college instructor must have submitted his/her course syllabus and have received approval in advance. 51

52 Data Standards Data Reporting Changes 415 Course Completion Data Course Grade (E1071) is deleted from Course Completion record. Final Course Grade (E1075) is deleted from 415 Course Completion record. 52

53 Data Standards Data Standards Code Table Revisions As a result of the OEYP sunset, PEIMS code tables C168 - Optional Extended Year Program Type Code, and C170 - OEYP Promotion Retention Indicator Code are deleted. 53

54 Data Standards Data Reporting Changes 425 Disciplinary Action Data Behavior Location Code (E1017) Added to columns

55 Data Standards Data Reporting Changes 425 Disciplinary Action Data Behavior Location Code indicates where a student committed an applicable offense that is enumerated in Texas Education Code or (On/off campus, school related activities, etc…). 55

56 Data Standards Data Reporting Changes Behavior Location Code - In most cases where the BEHAVIOR-LOCATION-CODE is applicable to a particular DISCIPLINARY-ACTION-REASON-CODE, there is more than one possible action for that DISCIPLINARY-ACTION-REASON-CODE depending upon where the behavior occurred. 56

57 Data Standards Data Reporting Changes Behavior Location Code - If a DISCIPLINARY- ACTION-REASON-CODE only has a BEHAVIOR- LOCATION-CODE of 00 - Not Applicable, then the Texas Education Code Chapter 37 is silent as to a location of the behavior and it does not matter where the behavior occurred so long as the local Student Code of Conduct addresses the LEAs ability to take action for the behavior where it occurred. 57

58 Data Standards Data Reporting Changes Please refer to Appendix E for a complete guide to all DISCIPLINARY-ACTION- REASON-CODEs, the related BEHAVIOR- LOCATION-CODEs, and the allowable actions per Texas Education Code Chapter

59 Data Standards Data Reporting Changes 425 Disciplinary Action Data Behavior Location Code eliminates duplicate reasons in the C165 Discipline Reason Code Table. 59

60 Data Standards Data Reporting Changes 425 Disciplinary Action Data The Behavior Location Code allows school staff to ask and answer two questions to determine proper Discipline Action Reason Code reporting. 60

61 Data Standards Data Reporting Changes 425 Disciplinary Action Data Two Discipline determination questions: 1. What did the student do? 2. Where did the student commit the behavior? 61

62 Data Standards Data Reporting Changes 425 Disciplinary Action Data Reference Appendix E for a complete explanation of the Behavior Location Code for each Discipline Action Reason Code for which the code is applicable. 62

63 Data Standards Data Reporting Changes 435 Student Restraint Data 435 record is converted from a special education only restraint data record to a restraint data record for all students. 63

64 Data Standards Data Reporting Changes 435 Student Restraint Data Restraint Staff Type Code (E1516) is added to Columns

65 Data Standards Data Reporting Changes 435 Student Restraint Data School staff persons performing student restraints are divided into two categories: 1) LEA employees or volunteers, and 2) LEA police officers or school resource officers (SRO). 65

66 Data Standards Data Reporting Changes 435 Student Restraint Data LEA employees are not law enforcement personnel. Student restraints performed by these staff are only reported if the student was a special education student at the time of the restraint event. Do not report non-special education student restraints performed by LEA employees or volunteers. 66

67 Data Standards Data Reporting Changes 435 Student Restraint Data LEA police officers are licensed peace officers who are employed by a police department created by a particular LEA school board. School Resource Officers (SRO) are licensed peace officers who are employed by a state, county, or municipal law enforcement agency who through contract with a school district or charter school provide a police presence at a school district or charter school, or at a school campus. 67

68 Data Standards Data Reporting Changes 435 Student Restraint Data Do not report student restraint events that are performed by law enforcement personnel who are not employed by a LEA police department or who are not serving as an SRO under a MOU with a LEA. 68

69 Data Standards Data Reporting Changes 435 Student Restraint Data All restraint events reported must be for a reason listed in code table C Imminent Serious Physical Harm To Themselves 02 - Imminent Serious Physical Harm To Others 03 - Imminent Serious Physical Harm To Themselves and Others 04 - Imminent Serious Property Destruction 69

70 Data Standards Data Reporting Changes 435 Student Restraint Data Restraint Reason Codes continued Imminent Serious Physical Harm To Themselves and Imminent Serious Property Destruction 06 - Imminent Serious Physical Harm To Others and Imminent Serious Property Destruction 07 - Imminent Serious Physical Harm To Themselves and Others and Imminent Serious Property Destruction 70

71 Data Standards Data Reporting Changes 435 Student Restraint Data Special Ed Indicator Code (E0794) is added to Column

72 Data Standards Data Reporting Changes 461 Student Data- Title I Part A Record TITLE-I-PART-A-HOMELESS- INDICATOR-CODE (E1017) has been deleted from the record. 72

73 Data Standards Data Reporting Changes 500 Flexible Attendance Record FLEXIBLE-ATTENDANCE-PROGRAM-TYPE-CODE There are three(3) unique programs that generate attendance data on the 500 Flexible Attendance data record. 1: Optional Flexible School Day Program (OFSDP) – Submission 3 only., 2: High School Equivalency Program (HSEP) – Submission 3 only., 3: OFSDP Credit/Promotion Recovery Program – Submission 4 only. 73

74 Data Standards Data Reporting Changes 500 Flexible Attendance Data- Student Record PEP-INDICATOR-CODE (E1012) has been deleted from the record. 74

75 Data Standards Data Reporting Changes 500 Flexible Attendance Data- Student Record All reporting instructions related to the PEP-INDICATOR-CODE have been deleted from the reporting instructions and examples. 75

76 Data Standards Data Standards Code Table Revisions 76

77 Data Standards Code Table Revisions C022 Service ID Code Table New columns added to the code table: Eligible for High School Credit, Course Abbreviation, Available Units/Credits, and CTE Course. 77

78 Data Standards Code Table Revisions C022 Service ID Code Table All Magnet Course Service IDs removed. See Change Document 4 for other C022 changes. 78

79 Data Standards Code Table Revisions C159 Object Code (Actual) (Codes added) Reference Change Document 4 for complete list. 79

80 Data Standards Code Table Revisions C159 Object Code (Actual) (Codes revised) Reference Change Document 4 for complete list. 80

81 Data Standards Code Table Revisions C159 Object Code (Actual) (Codes deleted) 3420: Reserve for Retirement of Long- Term Debt 3440: Reserve for Outstanding Encumbrances 81

82 Data Standards Code Table Revisions C160 Fund Code (SSA) Actual Code Table Fund Code 309 – SSA Adult Basic Education –Federal is added to the code table. 82

83 Data Standards Code Table Revisions C165 Disciplinary Action Reason Code Table (Codes deleted) 51 – Firearm (Off Campus 300 ft Zone) 52 – Illegal Knife, Club, Or Prohibited Weapon (Off Campus 300 ft Zone) 83

84 Data Standards Code Table Revisions C165 Disciplinary Action Reason Code Table (Codes deleted) 53 – Serious Offense Conduct (Off Campus 300 ft Zone) 54 – Felony Marihuana, Controlled Substance, Dangerous Drug, Or Alcoholic Beverage (Off Campus 300 ft Zone) 84

85 Data Standards Code Table Revisions C165 Disciplinary Action Reason Code Table (Codes deleted) 20 – Serious or Persistent Misconduct Violating the Code of Conduct while in DAEP 85

86 Data Standards Code Table Revisions C165 Disciplinary Action Reason Code Table (Codes added) 59 – Serious Misbehavior as defined by TEC while expelled or placed in a DAEP 86

87 Data Standards Code Table Revisions C178 Crisis Code Table Crisis Code 03 – Wildfire Crisis Code deleted from the code table. 87

88 Data Standards Code Table Revisions C178 Crisis Code Table (New Codes added) 06 – Reserved for Future Health or Weather Related Crisis 07 – Reserved for Future Health or Weather Related Crisis 88

89 Data Standards Code Table Revisions C182 Non Campus Based Instruction Code Table (New Codes added) 09 – Out of District DAEP 10 – Non-District PE Substitution Program 89

90 Data Standards Code Table Revisions C189 - Homeless Status Code 0 - Student is not homeless at any time during current school year 1 - Student lives in a shelter, transitional housing, or is awaiting foster care at any time during current school year 2 - Student lives temporarily doubled-up (sharing residence with a family or individual) at any time during current school year 90

91 Data Standards Code Table Revisions C190 - Behavior Location Code 00 - Not Applicable 01 - On Campus 02 - Off Campus, but within 300 feet of campus property line 91

92 Data Standards Code Table Revisions C190 - Behavior Location Code (continued) 03 - Off Campus, but at a school sponsored or school related activity 04 - Off Campus, and further than 300 feet from the campus boundary (Student was not in attendance at a school sponsored or school related activity) 05 - On campus of another school district, or while in attendance at a school sponsored or school related activity of another school district 92

93 Data Standards Code Table Revisions C192 - Unaccompanied Youth Status Code Table 0 – Homeless Student is not unaccompanied at any time during the current school year 1 – Homeless student is unaccompanied and received services under the McKinney-Vento program at any time during the current school year 2 – Homeless student is unaccompanied (and did NOT receive services under the McKinney-Vento program at any time during the current school year 93

94 Data Standards Code Table Revisions Financial code tables will include expanded information. Instead of using asterisks to signify budget/payroll versus actual use, columns will be used with flags. See Program Intent (C147) and Function Code (C146) tables. 94

95 Data Standards Code Table Revisions Appendix H is the Early Notice of changes to Financial code tables for school year. The tables will include expanded information. Instead of using asterisks to signify budget/payroll versus actual use, columns will be used with flags. 95

96 Data Standards Edit Revisions See PEIMS Data Standards Change Document 5. 96

97 Data Standards Edit Revisions Significant Edit changes. 97

98 Data Standards Edit Revisions If the last four characters of DATE-OF-BIRTH are greater than “1993”, then TOTAL-YEARS- PROF-EXPERIENCE must be 0 (Staff person is 18 years of age or younger). Fatal. 98

99 Data Standards Edit Revisions If MIDDLE-NAME is blank, then a warning will be issued for the PEIMS user to check whether or not a middle name exists for the person. Warning. 99

100 Data Standards Edit Revisions If TOTAL-YEARS-PROF- EXPERIENCE is greater than 0, then the last four characters of DATE-OF- BIRTH must be less than “1994”(Staff person must be at least 19 years of age or older). Fatal. 100

101 Data Standards Edit Revisions FIRST-NAME, MIDDLE- NAME, and/or LAST-NAME must not end with " II", “ III”, " IV", " JR", or " SR". Change from Fatal to Special Warning. 101

102 Data Standards Edit Revisions FIRST-NAME, MIDDLE- NAME, or LAST-NAME must only contain the following characters: A-Z, 0-9, apostrophe, hyphen, the space character. Fatal. 102

103 Data Standards Edit Revisions If AS-OF-STATUS-CODE is not “A”, then ADA-ELIGIBILITY- CODE cannot be blank. Fatal. 103

104 Data Standards Edit Revisions ADA-ELIGIBILITY-CODE must be blank if AS-OF-STATUS- CODE = ‘A’. Fatal. 104

105 Data Standards Edit Revisions If MIDDLE-NAME is blank, then a warning will be issued for the PEIMS user to check whether or not a middle name exists for the person. Warning. 105

106 Data Standards Edit Revisions – If Homeless Status Code is not 0, then Unaccompanied Youth Code cannot be blank. Fatal. 106

107 Data Standards Edit Revisions – If Homeless Status Code is 0, then Unaccompanied Youth Code must be blank. Fatal. 107

108 Data Standards Edit Revisions 1050B - If GRADE-LEVEL-CODE is not ‘KG’, ‘01’, OR ‘02’ then EARLY- READING-INDICATOR-CODE must be blank, then PRIOR-ID must not be blank. Fatal. 108

109 Data Standards Edit Revisions If GRADE-LEVEL-CODE is not ‘KG’, ‘01’, OR ‘02’ then EARLY- READING-INDICATOR-CODE must be blank, then PRIOR-ID must not be blank. Fatal. 109

110 Data Standards Edit Revisions 1102A- If September 1 age is greater than 20, then AT-RISK- INDICATOR-CODE must be “0”. Fatal. 110

111 Data Standards Edit Revisions 1102B- If GRADE-LEVEL-CODE is ‘KG’, ‘01’ or ‘02’ then there must be a matching 105 record. Fatal. 111

112 Data Standards Edit Revisions If LEP-INDICATOR-CODE is “1” and September 1 age is less than 21, then AT-RISK-INDICATOR- CODE must be “1”. Fatal. 112

113 Data Standards Edit Revisions If PRESCHL-PROG- CHILDRN-WITH-DISAB-IND-CD is “1”, then PPCD-SERVICE- LOCATION-CODE cannot be “0”. Fatal. 113

114 Data Standards Edit Revisions 30003, 30504, SERVICE-ID must match an instructional entry on the SERVICE-ID code table C022 and must not begin with “SA”, “SE”, “SR”, “SS”, “01”, “8”, or “9”. Fatal. 114

115 Data Standards Edit Revisions If NON-CAMPUS-BASED- INSTRUCTION-CODE is “10”, then SERVICE-ID must be PES00008 – PES Fatal. 115

116 Data Standards Edit Revisions If NON-CAMPUS-BASED- INSTRUCTION-CODE is “09”, then CAMPUS-ID, must be registered in the Texas School Directory as a DAEP campus type. Fatal. 116

117 Data Standards Edit Revisions If SERVICE-ID is a Career and Technical Education course, then NON-CAMPUS-BASED- INSTRUCTION-CODE must be “00”. Special Warning. 117

118 Data Standards Edit Revisions 30010, 30512, SERVICE-ID cannot be ’ ’, ’ ’, ’ ’, ’ ’, ’ ’, ’ ’, ’ ’, ’ ’, ‘ ’, ‘ ’, ’ ’, ’ ’, ‘ ’, ‘ ’, ‘ ’, ‘ ’, ‘ ’. Fatal. 118

119 Data Standards Edit Revisions ASSIGNMENT-END-DATE must be equal to or greater than ASSIGNMENT-BEGIN-DATE. Fatal. 119

120 Data Standards Edit Revisions STUDENT-END-DATE must be greater than STUDENT-BEGIN- DATE unless Non Campus Based Instruction Code for section is 08. Fatal. 120

121 Data Standards Edit Revisions STUDENT-END-DATE must be equal to STUDENT-BEGIN-DATE when Non Campus Based Instruction Code for section is 08. Fatal. 121

122 Data Standards Edit Revisions Each district’s data submission must contain at least one or more 415 records where the COURSE-COMPLETION-INDICATOR is ‘1’. Fatal. 122

123 Data Standards Edit Revisions If COURSE-COMPLETION- INDICATOR is “0” and DUAL- CREDIT-INDICATOR-CODE is “1”, then COLLEGE-CREDIT-HOURS must be “0”. Fatal. 123

124 Data Standards Edit Revisions If DUAL-CREDIT- INDICATOR-CODE is “1” then SERVICE-ID must be a high school course. (Eligible for High School Credit = Y in C022). Fatal. 124

125 Data Standards Edit Revisions If DISCIPLINARY-ACTION- REASON-CODE is “21” – “23”, “33” – “34”, “41” – “45”, “55” – “56” then BEHAVIOR-LOCATION-CODE must be (00). Fatal. 125 If DISCIPLINARY-ACTION-REASON-CODE is “21” – “23”, “33” – “34”, “41” – “45”, “55” – “56” then BEHAVIOR-LOCATION-CODE must be (00).

126 Data Standards Edit Revisions If DISCIPLINARY-ACTION- REASON-CODE is code “9” or “10” then BEHAVIOR-LOCATION-CODE must be (04) (Off Campus, Not at school sponsored activity). Fatal. 126 If DISCIPLINARY-ACTION-REASON-CODE is “21” – “23”, “33” – “34”, “41” – “45”, “55” – “56” then BEHAVIOR-LOCATION-CODE must be (00).

127 Data Standards Edit Revisions If RESTRAINT-STAFF-TYPE- CODE is 01, then PRIMARY- DISABILITY-CODE must not be “00” and SPECIAL-ED-INDICATOR-CODE must be ‘1’. Fatal. 127


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