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Page 1 Reprint Invoice By MIS Department. Page 2 When to use Reprint Invoice The Reprint Invoice function can be used to re- create invoices that have.

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Presentation on theme: "Page 1 Reprint Invoice By MIS Department. Page 2 When to use Reprint Invoice The Reprint Invoice function can be used to re- create invoices that have."— Presentation transcript:

1 Page 1 Reprint Invoice By MIS Department

2 Page 2 When to use Reprint Invoice The Reprint Invoice function can be used to re- create invoices that have been produced by RLM from Related Factories and Vendors In the Purchasing Company (Jordache or DS) all the bills for an entire intercompany shipment may be printed (Maker, Vendor and/or Agent, if applicable) Related Factories and Vendor Companies may only reprint their own invoices by invoice number, range of numbers or date range Note: Invoices and Credits use the same files and reprint menu. Credits usually have a limited number range, such as , while invoices would then run from (Skip to Main Menu)Skip to Main Menu

3 Page 3 Glossary of Training Terms The following terms will be used throughout this training program: –Field: A box on the screen into which you enter information –Value: The information (data) being entered in the field. Example: Division number, FGPO number –Icon: An image you may click to perform a function such as select, submit or exit –(Single-)Click: Also “Select.” Hitting the left mouse button once. This will activate an icon or select a row in a list of values –Double-click: Hitting the left mouse button twice o the same part of the screen. Used only to select and return a value from a list.

4 Page 4 Using the RLM System These are the primary RLM icons you will use: – Search: Located next to entry fields. Clicking this icon brings up a pop-up window with a list of all possible values for the field (for example, the next to the Division field will show a list of all divisions) (Shift-F9 keys or F21 key) – Select: Located on the Search pop-up windows. You may click on a line and click Select to return its value to the main screen – OK (Submit): Located in the bottom right corner of each screen. Processes the information on screen and brings you to the next screen – Return (Back): Located at the top of each screen. Click this icon to go back one screen (F2 key) – Exit: Located at the top of each screen. Click this icon to return to the menu or close a pop-up (F3 key)

5 Page 5 Enter your User ID and Password here Note: User ID and Password are initially assigned by MIS. You will be prompted to change it the first time you login. The password field IS case-sensitive. Sign On Click OK

6 Page 6 Click the check (or hit the Enter key) to proceed Welcome Click here to proceed (Enter key)

7 Page 7 Enter the Company number If you don’t enter a Company or enter the wrong number, you will receive this error: Click OK Select Application Click the Reprint Invoice button in the menu (position # may vary)

8 Page 8 Invoice Reprint Menu Change the printer outq here if necessary The “Options” section contains various ways of reprinting invoices (see next slide) The “Reprint Sequence” section contains the orders in which invoices may be reprinted (if printing by range of number or dates) Click to continue with the next slide

9 Page 9 Invoice Reprint Options There are a number of different ways to reprint invoices (by company & division). Click on a link to skip to that screen : –Select a specific invoice number, or set of numbersSelect a specific invoice number, or set of numbers –Enter a date range (from-to) to reprint all invoices from that periodEnter a date range (from-to) to reprint all invoices from that period –Enter a range of invoice numbers (from-to) – includes customer account selectionsEnter a range of invoice numbers (from-to) –Select the effective month(s) for reprinting (from-to)Select the effective month(s) for reprinting (from-to) –Select styles to print invoices (off-price,regular,both)Select styles to print invoices (off-price,regular,both) For Purchaser Only: –Print all inter-company invoices for a shipmentPrint all inter-company invoices for a shipment –Print all inter-company invoices for a stylePrint all inter-company invoices for a style

10 Page 10 Invoice Reprint: Specific Numbers Back to Menu Options Click “Continue” Select the first option to choose specific invoices for reprint

11 Page 11 Invoice Reprint: Specific Numbers Click the printer to submit Type the division number or click the icon to select from a list Type each invoice/credit number to be reprinted, one to a field

12 Page 12 Invoice Reprint by Calendar Date Back to Menu Options Click “Continue” Select the second option to choose a date range for invoice reprint Note: This option reprints based on the calendar date on which the invoice was processed, not the date of the invoice, though in most cases they will be the same

13 Page 13 Invoice Reprint by Calendar Date Range Click the printer to submit Enter the division number (99 for all) Type the date to start printing invoices (Month, Day, Year) Type the date to stop printing invoices (Month, Day, Year) To reprint credits, check this box and then enter the division and date range

14 Page 14 Invoice Reprint by Invoice Date Range Back to Menu Options Click “Continue” Select the third option to choose an invoice date range for reprint Note: This option reprints based on the date on the invoice itself, not the date on which it was processed, though in most cases they will be the same. (The reverse of option #2)

15 Page 15 Invoice Reprint by Invoice Date Range Enter the division number (99 for all) Type the date to start printing invoices (Month, Day, Year) Type the date to stop printing invoices (Month, Day, Year)

16 Page 16 Invoice Reprint by Invoice Date Range You may select specific accounts whose invoices you want to print Type the account number or click the icon to select from a list

17 Page 17 Invoice Reprint by Invoice Date Range Common Searches are “Account Name” …or “Account #, EDI Alpha Store” Click the arrow to open a search window

18 Page 18 Customer Search Options Search for Customer by Name Search for Customer by Account Number, EDI Alpha Store Double-click a line to select… …or first enter a search value and press Enter to search the list

19 Page 19 Invoice Reprint by Invoice Date Range Click the printer to submit To reprint credits, check this box and then enter the division and date range Note: Inter-Company Account numbers are single-digits, e.g., 1 for Jordache, 3 for Ditto, 9 for DS and 10 for USA Outerwear

20 Page 20 Invoice Reprint by Invoice Number Range Back to Menu Options Click “Continue” Select the fourth option to choose an invoice number range for reprint

21 Page 21 Invoice Reprint by Invoice Number Range Click the printer to submit Enter the division number (99 for all) Type the starting invoice number Type the ending invoice number To reprint credits, check this box and then enter the division and invoice number range

22 Page 22 Invoice Reprint by Effective Period Range Back to Menu Options Click “Continue” Select the fifth option to choose an invoice date range for reprint Note: The effective period is the accounting period, based on the month and year. This option is basically “print invoices for specific month(s)”

23 Page 23 Invoice Reprint by Effective Period Range Click the printer to submit Enter the division number (99 for all) Type the period to start printing invoices (Month and Year) Type the date to stop printing invoices (Month and Year) To reprint credits, check this box and then enter the division and period range

24 Page 24 Invoice Reprint by Style(s) Back to Menu Options Click “Continue” Select the sixth option to choose invoice reprint by style

25 Page 25 Invoice Reprint by Style(s) Click the printer to submit Enter the division number Type the Season and Year Select the type of invoice Enter up to 10 styles to print all the invoices for the style(s), division and season/year. Only the 4-character style will be accepted (no FabWsh or color)

26 Page 26 Invoice Reprint by Shipment Number(s) Back to Menu Options Click “Continue” Select the seventh option to print all inter- company invoices for shipments Note: Only the Purchasing Company (e.g., Jordache) may use this option. Vendors (e.g., MG) and Factories will not be able to print invoices by shipment. Intercompany invoices are invoices from Related Factories to the Vendor and from the Vendor to the Purchaser.

27 Page 27 Enter Shipment Numbers to Reprint Click the printer to submit Enter the shipment number(s), one to a field You may limit the reprinting by entering the Division, Season/ Year and/or Style

28 Page 28 Invoice Reprint by Style (Inter-Company) Back to Menu Options Click “Continue” Select the eighth option to reprint inter- company invoices by style (and date) Note: Only the Purchasing Company (e.g., Jordache) may use this option. Vendors (e.g., MG) and Factories will not be able to print invoices by shipment. Intercompany invoices are invoices from Related Factories to the Vendor and from the Vendor to the Purchaser.

29 Page 29 Invoice Reprint by Style (Inter-Company) Click the printer to submit Enter the division number Enter a from-to date range (Month, Day, Year) Type the Season and Year Enter style numbers to print all the invoices for the style(s), division and season/year. Only the 4- character style will be accepted (no FabWsh or color)

30 Page 30 What Happens Next Generally, successfully reprinted invoices will go to the printer If no invoices print out, check your spool file by pressing the ESC key and selecting option 4 Contact MIS if you have any problems reprinting invoices


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