1. B ALTIMORE C ITY P UBLIC S CHOOLS October 2014 Administration HSA/Mod-HSA 1 Tameka L. Payton Assessment Specialist Office of Achievement and Accountability September 2014

2. B ALTIMORE C ITY P UBLIC S CHOOLS Agenda Welcome and Introductions General Information  Review of October 2014 HSA  Paper Test Administration Procedures  Online Test Administration Procedures Other Important Information  Score Reports  ScanTracks  OAA Support 2 B ALTIMORE C ITY P UBLIC S CHOOLS

3. B ALTIMORE C ITY P UBLIC S CHOOLS Objectives By the end of this session participants will be able to:  Perform critical steps needed to deliver school wide administration of HSA.  Schedule and deliver meaningful professional development sessions to pertinent school-based personnel.  Adhere to all state and district mandates. 3

4. B ALTIMORE C ITY P UBLIC S CHOOLS Table of Contents 4 ContentSlides Number(s) General Information5 – 14 Prior to Test Administration-Paper15 – 21 During Test Administration–Paper22- 25 After Test Administration–Paper26 - 32 Prior to Test Administration-Online33-39 During Test Administration- Online40-50 After Test Administration-Online51-54 Other Important Information55-60

5. B ALTIMORE C ITY P UBLIC S CHOOLS General Information 5

6. B ALTIMORE C ITY P UBLIC S CHOOLS Assessment Related Acronyms Game COMAR LAC LEA MAM OAA PARCC SMS TACM Code of Maryland Regulations Local Accountability Coordinators Local Educational Agencies Maryland Accommodations Manual for Use in Instruction and Assessments Office of Achievement and Accountability Partnership for Assessment of Readiness for College and Career Student Management System Test Administration and Coordination Manual 6

7. B ALTIMORE C ITY P UBLIC S CHOOLS HSA Updates and Changes In SY 2014-2015  Only students are retaking these HSA assessments will participate. Summer 2015 will be the final administration for the following:  Mod-HSAs  HSA Algebra I/Data Analysis  HSA English 10  Students who have not taken the HSA before will now take PARCC:  PARCC Algebra I  PARCC English II  All students completing Algebra II will take the PARCC assessment. Students who have passed the HSA course, and have failed the HSA twice will participate in the Bridge Validation Program. HSA Biology and HSA Government will continue for all students. 7

8. B ALTIMORE C ITY P UBLIC S CHOOLS 8 HIGH SCHOOL ASSESSMENT CALENDAR (2014-2015) HSA and Mod HSA October 2014 Algebra I/ Data Analysis HSA English 10 January 2015May 2015 *Summer 2015 HSA Biology HSA Government * Final administration of HSAs in English and Algebra I/Data Analysis and ALL MOD HSAs 1 st time testers Algebra I/ Data Analysis HSA English 10 HSA Biology HSA Government HSA Biology HSA Government HSA Biology HSA Government

9. B ALTIMORE C ITY P UBLIC S CHOOLS SY 2013-2014 SY 2014-2015 Maryland Assessment Transitions Grades 9-11 9 HSA AlgebraPARCC Algebra I HSA English 10PARCC English II HSA Biology HSA Government PARCC Algebra II PARCC Field Test Selected Classrooms

10. B ALTIMORE C ITY P UBLIC S CHOOLS HSA PARCC All students will continue to take the biology and government HSA as graduation requirements. Students who took English 10 or Algebra I prior to 2014-15, passed the course, but failed the HSA. In 2014-2015, all students entering grade 9, will begin taking the PARCC assessments for Algebra I, English 10, and Algebra II. PARCC English 10 and PARCC Algebra I are graduation requirements  * In addition to HSA Biology and HSA Government HSA or PARCC??? 10

11. B ALTIMORE C ITY P UBLIC S CHOOLS October Participation Criteria Students who have completed an HSA course, failed the test, and are enrolled in an intervention class. HSA Mastery Course, before or after school coach classes. 11

12. B ALTIMORE C ITY P UBLIC S CHOOLS Paper and Online Testing Schedule 12 PAPER Testing Monday 10/6Tuesday 10/7 Wednesday 10/8 Thursday 10/9Friday 10/10 GovernmentEnglish BiologyAlgebra Make-up All Contents ONLINE Testing Monday 10/6Tuesday 10/7 Wednesday 10/8 Thursday 10/9Friday 10/10 Flexible Schedule (with makeup test session built in) Monday 10/13Tuesday 10/14 Wednesday 10/15 Thursday 10/16Friday 10/17 Flexible Schedule (with makeup test session built in) Proctor caching will be available September 29, 2014.

13. B ALTIMORE C ITY P UBLIC S CHOOLS HSA Timing Schedules 13 * This is a recommended break time that can be adjusted as needed. Content Area Session One Break * Session Two Break* Session Three Algebra 50 minutes5 minutes50 minutes5 minutes50 minutes Biology 45 minutes5 minutes45 minutes5 minutes45 minutes English 50 minutes5 minutes55 minutes5 minutes50 minutes Government 45 minutes5 minutes45 minutes5 minutes45 minutes

14. B ALTIMORE C ITY P UBLIC S CHOOLS Mod-HSA Timing Schedule 14 Content AreaSession OneBreak*Session Two Algebra 50 minutes5 minutes50 minutes Biology 30minutes5 minutes30 minutes English 50 minutes5 minutes40 minutes Government 30 minutes5 minutes30 minutes * This is a recommended break time that can be adjusted as needed.

15. B ALTIMORE C ITY P UBLIC S CHOOLS Paper Testing Before Test Administration Paper Testing Before Test Administration 15

16. B ALTIMORE C ITY P UBLIC S CHOOLS Shipment of Materials Inventory test materials upon receipt using Scan Tracks and the handheld scanner. Always keep a copy of the original packing slip and the discrepancy log for future reference. Make sure numbers agree with what is on the vendors packing slip. Make note of any discrepancy directly on the packing slip, initial it, and complete Appendix C in TACM. Notify OAA of the discrepancy immediately. 16 Initial school shipment: September 18-22 Test materials and preprinted/generic student Id labels Add Order and Short Order Shipments September 18-October 10

17. B ALTIMORE C ITY P UBLIC S CHOOLS Ordering Make-up Test Materials For the October 2014 HSA and Mod-HSA paper testing, there will be one test form used on the primary testing date. This same form will also be used with students taking the test on the scheduled make-up date. 17

18. B ALTIMORE C ITY P UBLIC S CHOOLS Applying Labels Apply Student ID Labels to Answer Sheets When Pre-printed student ID labels are used STCs do not need to bubble in any information on the Answer Sheet covers. When generic ID labels are used STC/Test Examiner must bubble in all student information on the Answer Sheet covers, including the State ID number. DO NOT apply labels on top of each other! 18

19. B ALTIMORE C ITY P UBLIC S CHOOLS Distribute Test Materials Test Archive Documentation: Student Tracking Form (see Appendix J of TACM) Record distribution of HSA and Mod-HSA Test Books and Answer Sheet (see Appendix D of TACM) 19

20. B ALTIMORE C ITY P UBLIC S CHOOLS Student Accommodations STCs and other appropriate school personnel should verify and arrange test accommodations as soon as possible. Maintain a master list of all students and their accommodations, be prepared to submitted to the OAA upon request. Know what accommodations each student will be using and how to administer them properly.  See Maryland Accommodations Manual for Instruction and Assessment (MAM). 20

21. B ALTIMORE C ITY P UBLIC S CHOOLS Best Practices for giving Accommodations Schedule students testing with accommodations first. Group no more than five students for verbatim reading of the entire selection. When providing the accommodation of verbatim reading of the entire selection, students must be placed with other students receiving the same accommodation.  See Appendix T in TACM for Verbatim Reading Rules for Mathematics Items (TACM pages 98-99) 21

22. B ALTIMORE C ITY P UBLIC S CHOOLS Paper Testing During Test Administration Paper Testing During Test Administration 22

23. B ALTIMORE C ITY P UBLIC S CHOOLS STCs Reminders Be available to answer questions that may arise Monitor the test administration Make sure that personal items are not being used and that prohibited aids are not displayed Ensure that all school personnel adhere to the security guidelines Make sure that Test Examiners have used the Student Tracking Form 23

24. B ALTIMORE C ITY P UBLIC S CHOOLS Paper Test Reminders Review and be familiar with IEPs before testing begins so that all required accommodations are provided. Be sure each paper test-taker is using his/her correct preprinted ID label. Be cognizant of students with similar names so that wrong demographic information is not accidentally applied to student answer sheets. Be sure that information recorded on student tracking forms is accurately and entirely completed. The document should have students name and signatures, lithocodes, test examiners signature, and dates The document should clearly and accurately identify absentees and invalidations 24

25. B ALTIMORE C ITY P UBLIC S CHOOLS Stop the test for that student and record the amount of time remaining. Notify STC immediately. If student is able to return the same day, resume using same paper test. If the student is able to return to finish the test later in the testing window, he/she must resume paper testing on the state-mandated make-up date. If the student is not able to return to finish the test before the close of the testing window, the STC and OAA must then together determine if the student’s test will be returned for scoring or invalidation. Irregularities During Testing 25 Refer to pgs 22-23 of the TACM for complete procedures.

26. B ALTIMORE C ITY P UBLIC S CHOOLS Paper Testing After Test Administration Paper Testing After Test Administration 26

27. B ALTIMORE C ITY P UBLIC S CHOOLS Collecting Materials Ensure that Test Examiners  Have students sign a Student tracking form to indicate they have taken the test and returned all test materials. (see Appendix H)  Record each student’s Answer Sheet lithocode number on the Student Tracking Form.  Verify that all test material have been returned.  Verify that the preprinted student ID labels are correctly affixed. Receive Materials from Test Examiners Verify Answer Sheet Cover Information Verify Proper use of Response Labels and RAM 27

28. B ALTIMORE C ITY P UBLIC S CHOOLS Invalidating Materials Student did not complete test due to illness/absence Unforeseen interruption in testing Inappropriate student conduct Student ID label was affixed to the Answer Sheet prior to testing and then not used by the student Remember : Do not send invalidated answer sheets back with a white paper band. Invalidated Answer Sheets should be sent back to vendor with a red paper band. 28

29. B ALTIMORE C ITY P UBLIC S CHOOLS Header Sheet 29 Red header sheet for used answer sheets that should be scored. Purple header sheet for invalidated/loose answer sheets that should not be scored.

30. B ALTIMORE C ITY P UBLIC S CHOOLS Packing Materials You must complete a School Header for each content area Used Answer sheets to be scored  White paper bands and  Red header sheet Loose Unused Answer sheets  White paper bands and  Purple header sheet Invalidated Used Answer Sheets  Red paper bands and  Purple header sheet 30

31. B ALTIMORE C ITY P UBLIC S CHOOLS Packing Materials 31 Type of BoxesMaterials Included in BoxLabel Color Type 1 Scorable, Used Answer Sheets Used Answer Sheets - Regular Transcribed Answer Sheets Type 2 Invalid/Unused Answer Sheets Invalidated Answer Sheets - Regular Invalidated Answer Sheets - Large Print Unused Answer Sheets - Regular Unused Answer Sheets - Large Print Type 3 Non-scorable Test Books Other Test Materials Test Books – Regular Test Books - Large Print/Braille Braille Picture Descriptions Kurzweil CDs (in CD envelopes) Used Algebra/Data Analysis Formulas Sheets Used HSA Government CR Rubric Sheets Used scratch paper Test Examiner’s Manuals Unused RAM Envelopes Unused Preprinted Student ID Labels and Generic ID Labels Student/Proctor Authorization Tickets Aqua Magenta Lavender

32. B ALTIMORE C ITY P UBLIC S CHOOLS Pick-Up Schedule 32 K2 Logistics Pick Ups First PickupFriday, October 10, 2014 Second PickupTuesday, October 14, 2014 STCs should have materials from testing completed earlier in the week packaged and ready for the K2 courier by 8 a.m. To schedule a pickup, you must do so via email at pickup@k2assessments.com. To cancel a pickup submit an email request via email pickup@k2assessments.com or via website, www.K2Assessments.com. www.K2Assessments.com A request to cancel a pickup must be received by K2 Logistics no later than 1 p.m. two days prior to the scheduled pickup in order to ensure that the driver’s schedule can be adjusted.

33. B ALTIMORE C ITY P UBLIC S CHOOLS Online Testing Prior to Test Administration 33

34. B ALTIMORE C ITY P UBLIC S CHOOLS 34

35. B ALTIMORE C ITY P UBLIC S CHOOLS 35

36. B ALTIMORE C ITY P UBLIC S CHOOLS Student Rosters for Online Testers 36 Student Data Area  Add students  Review students  Search for students

37. B ALTIMORE C ITY P UBLIC S CHOOLS > Test Management Search Registered and unregistered Students Three Tabs 1. Register Student Record 2. Assigned Group 3. Assigned Test Registering Students 37

38. B ALTIMORE C ITY P UBLIC S CHOOLS Creating Sessions 1. Navigate to Test Management. 2.The click Manage Test Sessions. 3. Create New Session 38 1 2 3

39. B ALTIMORE C ITY P UBLIC S CHOOLS 39

40. B ALTIMORE C ITY P UBLIC S CHOOLS Online Testing During Test Administration 40

41. B ALTIMORE C ITY P UBLIC S CHOOLS Test Session Status 41 Test Session StatusDescription ReadyThe student has not yet started taking the test. *ActiveThe student has logged in and started the test. The student will remain in active status if responses are not uploaded successfully to PearsonAccess. *ExcitedThe student has exited TestNav, but has not submitted the answers. *ResumedThe student have been authorized to resume the test *Resumed-uploadThe student has been authorized to resume the test and any response saved locally have been uploaded/ CompletedThe student submitted the test and the submitted test data have been uploaded and processed successfully.

42. B ALTIMORE C ITY P UBLIC S CHOOLS Distribute Testing Materials On the morning of testing:  Test Examiner’s Manual  Student Authorization Tickets  Seal Codes  Student Tracking Form  Test Session Roster  Proctor Authorization Tickets (for Read-Aloud sessions only)  HSA and Mod-HSA Algebra/Data Analysis Formulas Sheet (Algebra/Data Analysis testing only) 42

43. B ALTIMORE C ITY P UBLIC S CHOOLS Seal Codes 43 Seal Codes have two functions :  (1) to prevent students from continuing to the next Part until permitted  (2) to prevent students from accessing a previous Part once that Part of the test has been completed.  Important! Seal Codes must be kept secure and should only be given to students when the Test Examiner is prompted by the explicit instructions in the Test Examiner’s Manual to provide each individual Seal Code to students during the online test administration. Failure to maintain security of Seal Codes may result in invalidation of student tests and personal consequences to the Test Examiner

44. B ALTIMORE C ITY P UBLIC S CHOOLS Accessing Seal Codes To access your Seal Codes for all Parts of the test, select the Authorizations button on the Session Details screen and then select Seal Codes. 44

45. B ALTIMORE C ITY P UBLIC S CHOOLS Starting a Testing Session 1. Navigate to Test Management. 2.The click Manage Test Sessions. 3. Select Session 45 1 2 3

46. B ALTIMORE C ITY P UBLIC S CHOOLS Managing Test Sessions 46

47. B ALTIMORE C ITY P UBLIC S CHOOLS Invalidating an Online Test In the event that a test needs to be invalidated, the STC should  Fill out the Request to Mark Complete or Invalidate and Online Test form Appendix U of the TACM  Contact OAA to have the student’s test marked completed, and then invalidated.  *Only after the “Marked Completed” status has gone into effect can the test then be invalidated and coded as “Do Not Report”  STCs are not permitted to invalidated test, this must be done by OAA. Refer to the Maryland User’s Guide for more information about invalidating a student’s online test. When a test has been invalidated, the student’s responses are not retrievable and will not be scored. 47

48. B ALTIMORE C ITY P UBLIC S CHOOLS Handling Technical Emergencies Tests initiated online must be completed online. If a school encounters a technical issue that cannot be resolved in time to allow students to finish testing during the testing window, the STC should contact OAA. Never “Submit” or “Mark Complete” student responses because of a technical issue without first receiving directions from Pearson or MSDE. If student tests need to be invalidated because of a technical problem, contact OAA. If you experience a warning screen stating that the testing server is not available, follow the instructions provided in the TestNav Early Warning System Reference Manual. In the event of a system-wide issue affecting many users, please call 1-866-881-2802 for technical support. 48

49. B ALTIMORE C ITY P UBLIC S CHOOLS SRF Can Not be Located 49

50. B ALTIMORE C ITY P UBLIC S CHOOLS Online Testing Irregularities If a student becomes ill or needs to leave due to an emergency  Suspend testing for that one student by exiting him/her from TestNav. DO NOT submit the responses for that student and record the amount of time remaining in that test part.  Notify the STC and the school nurse and wait for someone to escort student out of the room.  If the student is unable to return to finish the test later in the test before the close of the testing window the STC must complete a Request to Mark Complete or Invalidate an Online Test form- Appendix U. 50

51. B ALTIMORE C ITY P UBLIC S CHOOLS Online Testing After Test Administration Online Testing After Test Administration 51

52. B ALTIMORE C ITY P UBLIC S CHOOLS Collecting Materials STCs MUST Collect:  Student Authorization Tickets  Seal Codes  Student Tracking Forms  Test Examiner Manuals  used scratch paper and used graph paper (if applicable)  used Algebra/Data Analysis Formulas Sheets (if applicable) 52 Items must be returned to the STC as soon as possible after the end of the testing session, but no later than the end of the same school day on which the test was administered.

53. B ALTIMORE C ITY P UBLIC S CHOOLS Secure Materials Non Secure Material Secure materials- used Algebra/Data Analysis Formulas Sheets, used scratch paper, and used graph paper  Can be returned to vendor  Can be destroyed locally Non Secure materials- used student authorization tickets, Seal codes, and Test Examiner Manuals  Can be destroyed locally Packing Materials 53

54. B ALTIMORE C ITY P UBLIC S CHOOLS Proctor Cache Purging After the close of each administration, STC should purge the test content  Go to Start > Programs > Proctor Caching >Purge Cache 54

55. B ALTIMORE C ITY P UBLIC S CHOOLS Other Important Information 55

56. B ALTIMORE C ITY P UBLIC S CHOOLS Test Archive: Student Tracking Forms All schools MUST maintain and submit Student Tracking Forms.  Schools administering paper may use Appendix J, the student Roster, or a locally created document to record lithocode numbers, student signatures, and examiner signatures.  Schools administering the test online may use the session roster or a locally created document to record, student signatures, and examiner signatures.  Forms must be retained in a secure location at the school for six years. 56

57. B ALTIMORE C ITY P UBLIC S CHOOLS Score Reports Scores will be posted on posted Principal’s Dashboard Algebra, Biology, and English are scheduled to be posted Principal’s Dashboard he week of November 17 th. Government are scheduled to be posted December 22 Home Reports and Score Labels will be sent to school All contents will be sent the week of January 19 th. 57

58. B ALTIMORE C ITY P UBLIC S CHOOLS Using MSDE Docushare 58 http://docushare.msde.state.md.us/docushare LoginPassword lea30highA630HSApass Check Docushare Daily For Important Updates

59. B ALTIMORE C ITY P UBLIC S CHOOLS Scan Tracks 59 In an effort to maintain security and accountability of secure testing materials OAA and School Test Coordinators will be using the scanning system, ScanTracks, supported by MSDE and the Sidus Group. Office of Information and Technology (ITD) will loaded the software File-Maker Pro to STCs computers. Web-ex Training for ScanTracks – Conducted by Sidus Group Previously recorded training session will be made available to STCs

60. B ALTIMORE C ITY P UBLIC S CHOOLS Support from OAA OAA will work with STCs to :  verify and arrange test accommodations.  coordinate training of Test Examiners, accommodators, and proctors.  provide school based support and training for schools administering HSAs online. 60