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Measured Progress ©2014 1 OCCT Spring 2015 Training Thank you for joining us, we will begin in a few moments. Tinamarie Skillings, Program Manager – Measured.

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Presentation on theme: "Measured Progress ©2014 1 OCCT Spring 2015 Training Thank you for joining us, we will begin in a few moments. Tinamarie Skillings, Program Manager – Measured."— Presentation transcript:

1 Measured Progress ©2014 1 OCCT Spring 2015 Training Thank you for joining us, we will begin in a few moments. Tinamarie Skillings, Program Manager – Measured Progress Abbie Currier, Project Manager - eMetric

2 Measured Progress ©2014 2 Training Topics Contact Information Introduction  Important Dates  OCCT Online System OCCT Portal Overview  Test Coordinator Responsibilities OCCT Client Overview  Test Security  Student Workstation  ATC Coordinator Responsibilities  Launching the Client  Client Student Testing Interface Paper Materials  Manuals  Test Books  Student Labels  Additional Materials  UPS Pickup  Security Forms Conclusion  Review of Responsibilities  Q&A

3 Measured Progress ©2014 3 Oklahoma State Department of Education (SDE) For questions relating to policy or the OCCT in general:  Sonya Fitzgerald, Executive Director of State Testing (405) 521-3341  Kurt Bernhardt, Executive Director of Instructional Technology (405) Measured Progress Technical Product Support For questions relating to the iTester software or any technical issues:  Monday–Friday, 7 AM to 7 PM Central during the testing window  Monday-Friday, 7:30 AM to 4:30 PM Central outside the testing window  (866) 629-0220 Contact Information

4 Measured Progress ©2014 4 Introduction

5 Measured Progress ©2014 5 Important Dates March 2-13, 2015EOI Winter/Trimester Record Editing Window Week of March 9, 2015Manuals & PSTGs in districts Week of March 23, 2015Test Materials in districts March 23, 2015EOI Spring Retest Tests Available for Scheduling April 3, 2015Grades 6-8 Tests Available for Scheduling April 6, 2015EOI Spring Tests Available for Scheduling April 10-24, 2015Grade 3 Reading Assessment April 28, 2015Last day for grade 3 reading to be picked up

6 Measured Progress ©2014 6 OCCT Online System  Manage Users  Create classes & schedule tests  Manage and monitor testing status  View reports  Students log in with unique usernames and passwords  Students complete testing Test Administration System (OCCT Portal) Student Test Delivery System (OCCT Client)

7 Measured Progress ©2014 7 OCCT Portal Overview

8 Measured Progress ©2014 8  Accessible via your web browser at  Used by state, district, and building personnel to access the test administration and reporting components  Available February 20 – July 31  Browser Specifications  Chrome ® 29-34  Firefox ® 24-29  Safari ® 5-7  Internet Explorer ® 9-11 OCCT Portal Overview When using Internet Explorer, turn OFF compatibility mode.

9 Measured Progress ©2014 9  Already have a user account from the Winter EOI? You can continue to use it!  Did not receive yours?  Check spam folder  Contact your DTC  If you are the DTC, contact technical support  Additional user accounts can be added via the Portal  DTCs should create accounts for all building test coordinators and IT coordinators OCCT Portal Overview

10 Measured Progress ©2014 10 OCCT Portal Overview RoleResponsibilities District Test Coordinator (DTC) Manage Users Create Classes Schedule Tests Track Materials View Reports Building Test Coordinator (BTC) Manage Users Verify Student Data Create Classes Schedule Tests View Reports Assessment Technology Coordinator (ATC) (“IT Coordinator” in Portal) Download & install kiosk client, mobile apps Perform Workstation Readiness Testing Certify site is ready for testing

11 Measured Progress ©2014 11 OCCT Portal Overview RoleResponsibilities District/Building Level User (DLU/BLU) Verify Student Data Create Classes Schedule Tests View Reports **NEW** Reports Access Only (District or Building) View Reports

12 Measured Progress ©2014 12 Create a new user OCCT Portal Overview

13 Measured Progress ©2014 13 Student information  Live student data will be uploaded and available for data verification March 2  Students will be automatically assigned to classes (based on the WAVE data) so they can be scheduled for a test session  Users can add students manually to the Portal if needed and create new classes OCCT Portal Overview

14 Measured Progress ©2014 14 User Management Create accounts for ATCs, building users Student Management Verify and/or add students & accommodations Class Management Verify and/or add classes Schedule Test Sessions Print student test logins Track Shipments (DTCs only) Site Readiness Verify ATCs have certified all sites Test Coordinator Responsibilities

15 Measured Progress ©2014 15 OCCT Portal & Client - What’s New? Portal UpdatesClient Updates Added ELL, IEP, and 504 accommodations Add graphing calculator tool to all Algebra II items **New** Accommodations: Two separate Read Aloud accommodations Turn off all Universal Tools General Masking Remove General Masking as a universal tool (only available as accommodation) Remove Scientific Calculator Accommodation for grade 8 Remove Notepad universal tool Added Not Tested Codes **Updated** Line Reader universal tool Added two options to print test tickets DTCs can view unenrolled students

16 Measured Progress ©2014 16 OCCT Client Overview

17 Measured Progress ©2014 17 Web-based application installed on each workstation or the network that can be launched from the desktop icon  Needs internet connection to communicate with the testing server using web technologies via HTTP and HTTPS  Internet connectivity is required to download test content and submit responses for scoring  If there is no internet available when the students’ answers are submitted, the Client will store those answers (encrypted) until it is re-launched after internet connectivity is restored  Further instructions can be found in the help guides on the Help & Support page OCCT Client Overview

18 Measured Progress ©2014 18 Periodic Data Syncs (Heartbeats)  Triggered to periodically save and protect student responses  Internet interruption during testing:  Encrypted responses saved in the location indicated during installation  Responses sent to server once internet is available  Internet interruption at the end of testing:  Student will receive a warning screen to alert their proctor the responses cannot be sent  Proctor must re-launch the Client once internet connectivity is restored to send responses OCCT Client Failsafe Mechanism

19 Measured Progress ©2014 19 Content  Encrypted test content using RSA  Remains encrypted during transmission from web server to Client on student workstation  Downloaded and decrypted upon student login  Decrypted content is stored in memory and expires immediately after Client is exited Student Data  Uses industry standard 128-bit SSL encryption Device Security  Kiosk-mode restricts students from accessing other programs/applications during testing  iPad ® Guided Access restricts students from accessing other programs/applications during testing Test Security

20 Measured Progress ©2014 20 * Because of security and support risks, the use of Windows XP for online testing is being discouraged by the SDE. Districts are being advised that superintendents and test coordinators must take into account that any decision to use devices running Windows XP constitutes an agreement to assume the risks of decreased software performance and increased security risks associated with use of an obsolete operating system. Any decision to use XP devices assumes risks that are beyond the responsibility or control of the SDE or the testing vendor. ** If you are interested in testing with an Android device, please contact the Oklahoma State Department of Education at (405) 521-3364 prior to testing. Student Workstation Requirements ComponentMinimumRecommended CPU1.2 GHz Memory512 MB1 GB Screen Resolution1024 X 768 Microsoft® Windows®*Windows XP – SP3 32-bit Windows 7 – 8.1 32-bit and 64-bit Microsoft® Windows® Touch- Enabled Desktops/Laptops Not supported for Security ReasonsNot Supported for Security Reasons Macintosh® OS X®10.5.610.7 – 10.10 **Updated** Linux®Ubuntu 10.4, Fedora 14 32-bit and 64-bit Ubuntu 11.10, Fedora 16 32-bit and 64-bit Android**Android 4.0 (with 512 MB RAM or greater) Android 4.0 – 4.4 (with 1 GB RAM or greater) Apple® iOS®iPad 2 running iOS 6 (with 512 MB RAM or greater) iPad 2 or newer running iOS 7 – 8 *Updated* (with 512 MB RAM or greater) Chrome OS for Chromebooks3131-40 **Updated** Browsers (Practice Test ONLY)Internet Explorer 9 Firefox 24 Chrome 29 Safari 5 Internet Explorer 10-11 Firefox 24-29 Chrome 29-34 Safari 5-7

21 Measured Progress ©2014 21 Firewalls  Allow two-way traffic through ports 80 and 443 Proxy and content filter servers  White list the following on ports 80 and 443: o o o o o m m Sandboxing applications (i.e., Deep Freeze)  While installing the Client, choose network folder or local folder that is not touched by the sandboxing applications, both for stored responses and Client installation folders Thin Clients  Ensure there is enough memory, CPU, and bandwidth on the server to accommodate multiple student test sessions  Client requires a minimum of 80 MB per Client session Testing Environment

22 Measured Progress ©2014 22  Uninstall Spring 2014 OCCRA Client  Uninstall Winter EOI 2014-15 OCCT Client  Download and Install Spring 2015 OCCT Client  Update all mobile apps For more information, please see the Client Installation Guide. ATC Responsibilities

23 Measured Progress ©2014 23 Download the Client  Log in to with your username/password  Download the appropriate Client for your operating system (Windows, Macintosh, Linux)  If using iPads, download the OCCT app from Apple’s App Store  If using Chromebooks, download the OCCT app from the Chrome Web Store  Review the installation help guides ATC Responsibilities

24 Measured Progress ©2014 24 Download the Client Client Installation

25 Measured Progress ©2014 25 MSI Package  Scripted Installation  Software Distribution using Group Policy  Please see help guide for more information Client Installation

26 Measured Progress ©2014 26 Individual Workstation Installation (recommended) Network Installation Client Installation ProsCons No impact on LAN traffic during initial application launch Time spent on application installation and configuration ProsCons Time spent on application installation and configuration Downloading of the application from network folder to workstation could introduce single point of failure during application launch Centralized location for application updates and configuration Initial application launch could be delayed depending on the LAN traffic and bandwidth

27 Measured Progress ©2014 27 Run Workstation Readiness Testing (WSR)  Use the username/password found on the portal to conduct WSR testing on each workstation or workstation configuration ATC Responsibilities

28 Measured Progress ©2014 28 Certify Site for Readiness ATC Responsibilities

29 Measured Progress ©2014 29  Client is installed on each computer or on the network  Students will launch the Client from a desktop icon or a network folder  Students log in using their provided usernames and passwords  Logins provide unique access per student per test Launching the Client If an out-of-date kiosk client is opened, an alert will be displayed

30 Measured Progress ©2014 30 Client Student Testing Interface

31 Measured Progress ©2014 31 Universal Tools are available to all students for online testing: Universal Tools & Accommodations NameAssessment / Content Area Tool Icon Line Reader All Answer Masking All Sketch & Highlight All

32 Measured Progress ©2014 32 Calculators are available to all students for specific assessments and content areas: Universal Tools & Accommodations NameAssessment / Content Area Tool Icon Scientific Calculator EOI – Algebra I, Algebra II, Geometry, Biology I Graphing Calculator EOI – Algebra II

33 Measured Progress ©2014 33 Accommodations ordered for specific students: Universal Tools & Accommodations NameAssessment / Content Area Tool Icon Read Aloud EOI – Mathematics, Science, Social Studies Gr 6-8 – Mathematics, Geography Screen Zoom All Color Contrast All General Masking All Basic Calculator Gr 6-8 Mathematics Read Aloud Reading EOI – ELA Gr 6-8 – Reading Turn Off All Universal Tools AllLine Reader, Answer Masking, Sketch & Highlight not available

34 Measured Progress ©2014 34  Order all student accommodations prior to scheduling classes.  If a class is already scheduled, order accommodations and click Generate Missing Student Tokens. Grounds for Invalidation:  A student logs in to the test and the read aloud accommodation has not already been ordered. Test must be invalidated and EQ test provided. Read Aloud Accommodation & Testing

35 Measured Progress ©2014 35 Pause Functionality

36 Measured Progress ©2014 36 Closing the Client StepsButton to Click On the last item, students click Finish. On the test review screen, students click Turn In. Below the confirmation question, students click Turn In. Student returns to test section selection page and may select the next section or click Exit to exit the client.

37 Measured Progress ©2014 37 The Practice Tests are ready! URL: Practice Test can be taken with a browser or with the kiosk Client. If a student will need screen zoom or read aloud accommodations, they must use the kiosk Client. Online Practice Tests EOI Practice Test Username: practice Password: oklahoma Grades 6-8 Practice Test Username: practice Password: testing

38 Measured Progress ©2014 38 Demo version of the OCCT Portal will be ready March 2, 2015 URL: Site used by administrators for demo and training purposes only. May experience performance-related issues. Demo OCCT Portal Demo Accounts Password: oklahoma Username: demoDTC1Username: demoBTC1 Username:demoDTC2Username: demoBTC2 Username:demoBTC3 Username:demoBTC4

39 Measured Progress ©2014 39 Paper Materials

40 Measured Progress ©2014 40 Manuals Shipped to districts and available on the support documents page at: Manuals Test Preparation Manual (Grades 3-8 and EOI) Test Administration Manuals ( Grs 3-5, Grs 6-8 Paper/Online, EOI Paper/Online) PSTGs

41 Measured Progress ©2014 41 Student Labels Student labels will be provided for every student needing paper forms indicated through the Wave as of February 13th. Students with Labels: Verify Student Information  If the student name is correct but all other information on the label is wrong, use the label. There is no need to bubble corrections on the student demographic page. Corrections to student data will be made during the corrections period.  If the student name is incorrect, do not use the label and bubble the student information on the demographic page of the answer document.  If a school receives labels for students who are no longer enrolled, adhere the label to a blank student answer document and mark the reason in box S. Students without Labels:  If a student does not have a label for any reason (e.g., label is missing, lost or damaged), bubble the student information on the student demographic page of the answer document.  If student ID labels for an entire class are missing, students may bubble their own demographic information.

42 Measured Progress ©2014 42 Tracking Shipments The Materials Management link in the Administration menu allows the user to view shipment history.

43 Measured Progress ©2014 43 Ordering Additional Materials The Materials Management link in the Administration menu allows the user to order additional materials. Clicking on Order Additional Materials will send users to the Measured Progress additional ordering site. Users will need to have their MP shipcode (found on the packing slips) to place additional orders.

44 Measured Progress ©2014 44 Additional Materials – Packing Slip

45 Measured Progress ©2014 45 Additional Materials – iServices

46 Measured Progress ©2014 46 Return of District Materials

47 Measured Progress ©2014 47 Return of School Materials

48 Measured Progress ©2014 48 UPS Pick Up Request The Materials Management link in the Administration menu will be used to schedule the UPS pick up at the end of testing. Clicking on UPS Pick UP Request will send users to the Measured Progress UPS pick up site.

49 Measured Progress ©2014 49 UPS Pick Up – iServices

50 Measured Progress ©2014 50 Documentation

51 Measured Progress ©2014 51 Security Checklists

52 Measured Progress ©2014 52

53 Measured Progress ©2014 53 Security Forms Security forms will need to be signed to certify that the security measures were maintained at the District Level Building Level Test Administrator Level Test Proctor Level Non-disclosure Form

54 Measured Progress ©2014 54 Conclusion

55 Measured Progress ©2014 55 Review of Responsibilities Test Coordinator Responsibilities  Review Test Administration Manual  Inventory testing materials when they arrive  Maintain and oversee the security of all test materials  Check to see that the student answer documents are complete and correctly marked  Organize and return all used and unused test materials. OnlinePaper Test Coordinator Responsibilities  Review Test Administration Manual  Add Students’ Accommodations  Assign students to classes and schedule classes to take tests  Print and distribute Student Logins Assessment Technology Coordinators Responsibilities  Review Client Installation Guide  Uninstall previous kiosk clients and install new Spring 2015 kiosk client  Conduct Workstation Readiness Testing (WSR)  Certify Site Readiness

56 Measured Progress ©2014 56 Q&A Measured Progress Technical Product Support (866) 629-0220

57 Measured Progress ©2014 57 P.O. Box 1217, Dover, NH 03821-1217 | Web: | Office: 603.749.9102It’s all about student learning. Period. Help & Support Site html

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