0 USS Fort McHenry Homeport Change Brief Naval Station MayportHPC Coordinator: LT Klanderman
1 Outline Overview Key Players Personnel Categories FAQs Career Counselor FAQsDepartmental Homeport Change (HPC) Coordinators and ResponsibilitiesInformation/ResourcesQuestions?
2 Promulgation Date: 13 November 2013 Effective Date: 01 September 2014 OverviewPromulgation Date: 13 November 2013Effective Date: 01 September 2014Current PriorityDetermine Needs / Desires of Ship and SailorsGoalDistribute and Collect Completed Questionnaires from each SailorPlanDepartmental HPC Representatives to coordinate distribution and collection of completed questionnaires and required forms to submit to ADMIN* While the HPC Committee will be identifying which category each Sailor will fall under, we need your help to determine your departmental/divisional needs along with each individual’s desires
3 Overview Considerations for Entitlements Critical NECs Critical SchoolsWTRPNeeds of the NavyDesires of the CODesires of the Member
5 Personnel Categories1 = Member PRD greater than 90 days prior to Homeport Change (HPC)2 = Member PRD less than 90 days prior to HPC3 = Member EAOS less than 90 days after HPC4 = Member PRD less than 6 months after HPC5 = Member PRD 7 to less than 12 months after HPC6 = Member PRD greater than or equal to 12 months after HPC
6 Personnel Category 1Member PRD greater than 90 days prior to Homeport Change (HPC)Present – 31MAY2014Member transferring off ship prior to HPCHPC has no impact on you
7 Personnel Category 2 Member PRD less than 90 days prior to HPC 01JUN14 – 31AUG14PRD can shift to right at CO’s discretion to support transition to Mayport
8 Personnel Category 3 Member EAOS less than 90 days after HPC 01SEP14 – 30NOV14If member can be spared, separation/PCS orders will be issued prior to HPCIf member cannot be spared, member is required to accompany the ship to Mayport (but cannot exceed EAOS)(Officers only) Members who intend to submit a resignation or retirement request must submit in accordance with the MILPERSMAN and meet the required submission dates. If the request is not submitted in time, they may be held to the Minimum tour for Separation
9 Personnel Category 4 Member PRD less than 6 months after HPC 01SEP14 – 28FEB15PRD may shift to the left at CO’s discretion
10 Personnel Category 5 Member PRD 7 to less than 12 months after HPC 01MAR15 – 31AUG15Member not entitled to Homeport Change Certificate (HPCC) but will move with ship to MayportMember can extend on ship beyond 12 months after HPC to be entitled to HPCC
11 Personnel Category 4 & 5 No HPCC Not entitled to move family or House Hold Goods (HHGs) on Government expenseNo entitlement for a partial HPCC for Privately Owned Vehicle (POV) shipment onlyHPC Committee currently working on low cost trip to deliver POVs
12 Personnel Category 4 & 5 Member with Dependents Arduous Sea DutyRequest Chit to keep Little Creek Basic Allowance for Housing (BAH) for family living in Little CreekWaiver to keep family in Navy HousingFamily Separation AllowanceEntitled if not given HPCC and family will be in Norfolk or Designated Place (not in Mayport)Member without DependentsSailors who will be on the ship for at least 90 days after HPC will be entitled to storage at government expense
13 FAQs: Personnel Category 4 & 5 I will not have 12 months remaining after the effective date of the HPC and am not eligible for a HPCC; will I be able to ship my car to the new homeport?No, there is no entitlement for a partial HPCC for POV shipment onlyI am a single Sailor NOT entitled to a HPCC receiving BAH at the single rate, what will happen to my BAH?Single members (or mil-mil) who are not eligible (and subsequently not issued) a HPCC - provided that they maintain a residence at the old homeport - and were authorized BAH prior to the homeport change, should continue to maintain BAH at the old duty station rateIf single members place their items in storage at the old homeport, they will not be authorized to maintain their BAH because they are permanently assigned to FORT MCHENRY and occupation of government quarters (including onboard FORT MCHENRY) will be considered to be on a permanent basis, as they have no residence elsewhere
14 Personnel Category 6Member PRD greater than or equal to 12 months after HPC01SEP15 - and onEligible for HPCCHPCC entitles member:(With dependents) to move HHG, 1 POV, dependent travel & transportation, and Dislocation Allowance (DLA)For single parents, continuing entitlement to BAH at the “with dependent” rate is dependent on the establishment of legal and physical custody BEFORE receipt of the order (in this case, the HPCC)(Without dependents) to move HHG, POV, or storageHPCC is good from date of issue until one year after the effective date (can move HHG from issue of HPCC until 31AUG2015)
15 FAQs: Personnel Category 6 What if I am not able to move my family before the effective date of 01SEP2014?If DUE TO MISSION REQUIREMENTS the member and/or family is not able to relocate HHG/family to new Permanent Duty Station (PDS) prior to effective date of 01SEP2014, member may be authorized to return from the new homeport to the old homeport after the effective change date of the HPC for the specified purposes associated with moving HHG, POV and/or to accompany dependents to the new homeport. Travel must begin within 180 days after the homeport change effective date and prior to the order expiration date. Requests for travel commencing after 180 days must be authorized/approved through the Secretarial Process.
16 FAQs: Personnel Category 6 What will a HPCC (Homeport Change Certificate) entitle me to?A HPCC will entitle you to shipment of HHGs, Dependent travel, shipment of POV, and DLA.Member will be entitled travel from the old PDS to the new PDS and back to deliver HHGI am a single Sailor entitled to a HPCC, how will I get my car to Mayport?You will be entitled to ship or drive a vehicle at government expense to the new homeport. You must have at least 12 months from the HPC effective date to be entitled to this.
17 FAQs: Personnel Category 6 I am a married Sailor, will I be able to ship two vehicles to Mayport?No, only one vehicle may be shipped w/ HHG in conjunction with a homeport change. A second vehicle can be driven and travel will be reimbursed.I am a single Sailor entitled to a HPCC receiving BAH at the single rate, what will happen to my BAH?If you are authorized to live off base in Norfolk, you may be able to receive BAH at the Mayport rate; however, you will be required to re-route your request chit through the chain of command upon arrival at the new homeport. Single BAH for E4 over 4 years is at the discretion of the base CO and dependent on the occupancy rate of the barracks. Because you receive Single BAH in Norfolk does not guarantee you will receive it in Mayport.
18 FAQs: Personnel Category 6 Will I receive DLA if I move my family from the old homeport to the new homeport before the effective date 01SEP14?Yes, if they are authorized transportation at government expense to the new homeportWill I receive DLA if I move my family from the old homeport to another location, other than the new homeport?Yes, but only one DLA payment is authorized. If you choose to move them to the new homeport later, you will not be authorized DLA or government funded travel. Sailors requesting to relocate dependents to a location other than the new homeport should request a Designated Place move.
19 Prospective Gains After 01JAN14 Not HPCC EligibleWill use PCS Orders to fund moveHHG and family move to MayportMember will not be able to move HHG to Norfolk, then to MayportMember reports to USS FORT MCHENRY in Little CreekEntitled to move family to Mayport prior to reporting to Little CreekNot entitled to move family to Mayport after move to Little CreekMay choose to not move family to Mayport or may move to Designated Place
20 FSA FAQs In what circumstances will I be entitled to FSA with a HPCC? For those that are eligible for a HPCC, you will receive FSA (ship) only when the command is underway for periods in excess of 30 days.NOTE: If you are issued a HPCC and authorized to move your family to the new homeport yet choose not to, you will not receive FSA; this is a personal election that does not warrant payment of this allowance. If no HPCC is authorized, then FSA is payable. Sailors may not refuse a HPCC as a means to receive FSA.
21 FSA FAQsIn what circumstances will I be entitled to FSA without a HPCC?If you are NOT entitled to a HPCC, you will receive FSA (restricted) on the 31st day of forced separation from family members once the command arrives in the area of the new homeport.Sailors that report after the promulgation date of 01JAN2014 whose family members are directed to move to the new homeport while the command is still at the old homeport will be entitled to FSA(R)
22 General FAQsWhen is the last day I can move my family or HHG to Little Creek on my current orders?HHG cannot be shipped and dependents are no longer authorized travel to the current homeport of Little Creek, VA as of the date of promulgation 01JAN2014They are only authorized travel to the new homeport or designated place (there is no waiver authority in the JFTR for this)Again, you must have at least 12 months remaining onboard from the effective date of the HPC
23 General FAQsMy family is currently living in Navy/Govt. Housing; when will I have to move my family out of housing? Can my family request a waiver to remain in housing at least to my PRD?Your family must relocate from base housing at the old homeport upon the effective date of the HPC; however, the Command can request a waiver in writing from the Director of Military Family Housing at your old homeportI need to break my current lease… how do I do that?With a HPCC/PCS orders, a member will be able to terminate a lease under the Service Members’ Civil Relief Act. Those who aren’t entitled to a HPCC will get a Statement of Deployment letter to present to their landlord
24 General FAQsI am a married Sailor or a Sailor claiming dependents, when will my BAH rate change?It will change upon the effective date of the Homeport Change – 01 September You can also request BAH at dependent’s location (Designated Place) since we are considered Unusually Arduous Sea Duty or if your family moves earlier than the effective date of the HPC.
25 General FAQsI am married to another military person, what do I have to do for spouse co-location?You are required to have 1 year onboard prior to requesting spouse co-location. Once the 1 year minimum is met, cases will have to be worked through your applicable detailers.I have an Exceptional Family Member, what do I have to do?Contact the command EFM coordinator who will work with the EFM Coordinator at the new PDS to verify servicesMembers should enroll/update their EFMPArrange appointments w/ Medical Treatment Facilities, EFMP Coordinator
26 Career Counselor FAQsFor enlisted: What if my EAOS is during the transit to Mayport and I don’t want to reenlist?The CO may grant, at their discretion, early outs up to three months prior to member’s EAOS. NAVADMIN 369/08 and MPM provide additional Early Transition Program guidance. In addition, MPM provides further guidance on separations incident to a HPC.For enlisted: Would a Sailor who requires orders due to a homeport change be waived from Perform to Serve (PTS)?No. Sailors must still obtain PTS approval for reenlistment if OBLISERV is required
27 Career Counselor FAQsI want to extend my PRD/EAOS for the homeport change in order to get a HPCC, what do I have to do?For enlisted: You will need to work with your Homeport Change Coordinator and Career Counselor to submit a 1306/7 to Naval Personnel Command (NPC) to request a PRD adjustment to 12 months past the effective date of the homeport change. In addition, you will have to request that your EAOS be extended to the new PRD. Please refer to NAVADMIN 242/09 in regards to short term extensions.For Officers: Submit PRD extension request IAW MILPERSMAN Article
28 Career Counselor FAQsI want to Swap with another command. What do I have to do?For enlisted: You will need approval from both command COs and have completed at least 12 months on board with your present command. Career Counselor will request at least 30 days prior to the desired date of transfer on NAVPERS 1306/7 to the appropriate detailer via both COs. Please refer to MILPERSMAN provides further guidance on Exchange of Duty (SWAPS).Remember: You will only be able to swap with someone who is very similar to yourself: Same rank, rate, qualifications, schools, etc.
29 Departmental HPC Representatives Primary Responsibilities:Be familiar with the contents and purpose of the HPC Instruction and serve as the single point of contact for the department assigned.Secondary Responsibilities:Review all questionnaires for accuracy and completenessEnsure appropriate review and approval (where required) for requests contained in the questionnaire or supplemental formsMaintain a database of the status of each individual questionnaire and any requests indicatedMaintain consistent liaison with the Administration Office and Command Career Counselor (CCC) to ensure a smooth transition for personnel executing HPC
30 Departmental HPC Representatives Ensure the following forms for all departments/ personnel are properly completed and forward to the Administration Office:HPC Questionnaire (enclosure 2)DD Form 1746 (Application for Assignment to Housing) if member wants to apply for military family housingDD Form 884 (Application for Transportation for Dependents) if member wants to apply for government procured transportation of family members to Mayport, FLProperly review and approve Advance Pay Request and Authorization if member desires advance payRequest for an advance on Permanent Change of Station (PCS) orders form for personnel who desire to draw advance travel allowancesApproved NAVCOMPT 3065 (Leave Request/ Authorization) for leave desired in connection with PCS Travel AuthorizationsNAVPERS 7041/1 (PCS Travel Information Form) for personnel who drive/ship Personally Owned Vehicle (POV), ship household goods (HHG), or move family members. This form is now completed via Navy Standard Integrated Personnel System Electronic Service Record Self-Service.
31 Departmental HPC Representatives Using department admin assets, prepare the following to support individual requests for:Letter of Extension for housingLetter of Extension for HHG storageNo-Cost Temporary Additional Duty (TAD) orders for house huntingCharge regular leave authorized on NAVCOMPT 3065s in connection with TAD for house hunting or TAD for periodic travel. The Administration Office will charge leave in connection with funded travelEnsure that requests for advance pay meet established criteria and that they are forwarded to the Command Financial Management Specialist for reviewUpon completion of member's and/or family travel, assist in completing DD Form (Travel Voucher/Subvoucher), direct member to the Administration Office to update Records of Emergency Data (Page 2), and submit claims for reimbursement for travel expenses
32 HPC Questionnaire Schedule & Plan: Brief your Sailors on their entitlements and optionsProvide them with resources, answer their questionsEncourage all Sailors to talk with their families about their desiresHave each Sailor fill out one questionnaireCategory 4 & 5 Sailors will be most affectedAll HPC Questionnaires into ADMIN by COB 06JAN14
33 Information & Resources Command Intranet Link to ResourcesShare DriveS:\MAYPORT\Homeport Change Resources- MayportLimited Quantity Hard Copy Resources available in the LibraryMore Ship and Family Briefs to be scheduled for next Spring and Summer
34 Questions?Please collect any questions you or your Sailors have and direct them to us, we will have these questions addressed when we visit BUPERS in Millington, TN in late Januaryany questions/concerns to: