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MOTORWAYS OF THE SEA Marco Mattiocco Agenzia delle Dogane e dei Monopoli/ Italian Customs and Monopolies Agency Direzione Centrale Tecnologie per l'Innovazione/

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Presentation on theme: "MOTORWAYS OF THE SEA Marco Mattiocco Agenzia delle Dogane e dei Monopoli/ Italian Customs and Monopolies Agency Direzione Centrale Tecnologie per l'Innovazione/"— Presentation transcript:

1 MOTORWAYS OF THE SEA Marco Mattiocco Agenzia delle Dogane e dei Monopoli/ Italian Customs and Monopolies Agency Direzione Centrale Tecnologie per l'Innovazione/ Central Direction of Innovation Technologies Venice, March 2015

2 © Copyright Direzione Centrale Tecnologie per l’Innovazione The customs dilemma Protecting the security and safety of citizens Protecting the security and safety of citizens Protecting the EU/ national budget Protecting the EU/ national budget controls speed Favouring reliable traders Favouring reliable traders Fostering the competitiveness of enterprises Fostering the competitiveness of enterprises All Customs Administrations acting as one All Customs Administrations acting as one 2

3 © Copyright Direzione Centrale Tecnologie per l’Innovazione The Complexity of Operations 3 Ministero delle Politiche Agricole e Forestali Ministry of Public Health Ministry of Foreign Affairs Ministryfor Economic Development Ministryfor Economic Development Ministry for Infrastructures and Transports …sanitary and veterinary… …CITES… …marks, quality and security of products… …certifications… …elettromagnetic compatibility… …armament authorization… Ministry of Communication The Fragmentation of Customs Momentum The World Bank estimates that customs clearance process can take, in addition to the customs declaration, up to 73 different documents in most cases released on paper, and await the outcome of the controls exercised by more than 20 different bodies (In Italy 68 and 17)

4 © Copyright Direzione Centrale Tecnologie per l’Innovazione Legal framework1/3 WCO defines Single Window according to REC n. 33 UN\CEFACT: “a form of facilitation that allows... to lodge information and documents at one single point of entry, to meet the regulatory requirements prescribed for import/export/transit”. Reg. EU. 648/2005: has introduced the principle of the unicity of a customs operation and of the consequent coordination of the controls performed by different authorities. 4

5 © Copyright Direzione Centrale Tecnologie per l’Innovazione Legal framework2/3 5 Reg. (UE) n. 952/2013 of the European Parliament and the Council (Union Customs Code): Article 47 - Cooperation between authorities 1. Where, in respect of the same goods, controls other than customs controls are to be performed by competent authorities other than the customs authorities, customs authorities shall, in close cooperation with those other authorities, endeavour to have those controls performed, wherever possible, at the same time and place as customs controls (one-stop-shop), with customs authorities having the coordinating role in achieving this.

6 © Copyright Direzione Centrale Tecnologie per l’Innovazione Legal framework3/3 At national level: 2004 Financial Law (art. 4 points 57 and 58 of Law 350/2003) establishes the Single window approach, (At the offices of the Customs, is established the Single window to simplify the import/export operations and to concentrate the administrative requirements, also regarding other administrations) The Decree of the Prime Minister (DPCM) 242/2010 having regulatory nature has been published on 27 January

7 © Copyright Direzione Centrale Tecnologie per l’Innovazione DPCM 242/2010 synthesis of obligations for import and export operations (annex A and B of DPCM) - art. 2 7 Annex A Annex B

8 © Copyright Direzione Centrale Tecnologie per l’Innovazione DPCM 242/2010 the request and the control of certification/authorization is done electronically to the customs agency (single window) - art. 3 The controls by customs and other public administrations are unified (one stop shop) - art. 4 The single window is coordinated electroniclally, according to the Digital Administration Code - art. 5 8

9 © Copyright Direzione Centrale Tecnologie per l’Innovazione 9 Italian Customs Agency Single Window - Architecture Monitoring Committee Chaired by the Director of the Italian Customs and Monopoly Agency Technical / Architectural Only one Working Group Functional-Procedural MISEHealth Other Administrations ProdromalContextual SubCommittee for Interoperability Trade Facilitation MISE ( Ministry of Economic Development ) Working Groups: Interoperability Problems of Operators Financial Services Aid for Trade Sharing of strategy with other working groups Service Conference

10 © Copyright Direzione Centrale Tecnologie per l’Innovazione 10 Major assets:  “Computerization” and parallel re-engineering of service processes and of the relevant activities, to customize them to the simplification opportunities offered by ICT.  Re-engineering based on the single-window/one-stop-shop approach (integration of processes and unification of controls carried out by other administrations)  Usability of ICT services  on-line training/information  steady contacts - via web - with enterprises to record their needs and to measure the effectiveness of action  Telematic access extended to the services provided and to the information processed  Digital Signature  Totally free of charge for economic operators The AIDA IT System Automazione Integrata Dogane Accise

11 © Copyright Direzione Centrale Tecnologie per l’Innovazione 11 The Added Value for Traders: a Fully Digital Approach How to get: - on-line assistance - elearning - training environment Knowledge System Knowledge System Usability of ICT services The front-office is no longer needed AIDA Leads you AIDA Corrects you Recording needs Measuring effectiveness Updating of the Knowledge system Network of assistance to enterprises Better compliance Reduction in litigation

12 © Copyright Direzione Centrale Tecnologie per l’Innovazione 12 Results Achieved: nearly 100% of e-Declarations

13 © Copyright Direzione Centrale Tecnologie per l’Innovazione AIDA, TARIC and Single Window: automated checks 13 Example of an import: Kg of garlic from Egypt 2. According to commodity code, customs procedure requested, origin, preferences… 3. Measures and documents are checked automatically on TARIC. Certificates coded at Community level Certificates coded at national level Online request to the Ministry for Internation Trade to check the AGRIM validity and residual quantities Formal Control of the AGECONTROL product (to be integrated) 5. In case of difformity the declaration is rejected (admissibility control). 1.The customs declaration is acquired through electronic means. 6. If everything is ok the declaration is registered and the AGRIM quantities are simultaneously updated online by the Ministry of Economic Development. 4. And automatically compared with the documents stated in the declaration (box 44).

14 © Copyright Direzione Centrale Tecnologie per l’Innovazione The model of interoperability with the Ministry of Economic Development Agrim / Agrex Licences 14 Italian Customs Ministry of Economic Development Declarant Declaration submitted Goods released Is the licence valid? Is the licence valid? Request forwarded Quantity updated Declaration rejected Goods stopped

15 © Copyright Direzione Centrale Tecnologie per l’Innovazione 15  The electronic Agricultural license has the same content of the paper document.  Document Type: X001 (EX) or L001 (IM)  Country Code  Year  Licence identification  Quantity  Unit From 2012 fully digital process AIDA performs an automatic admissibility control of the electronic licence and updates the quantity and sends the information to MISE From 2012 fully digital process AIDA performs an automatic admissibility control of the electronic licence and updates the quantity and sends the information to MISE  The Economic Operator must indicate the AGRIM / AGREX licences (paper, electronic, issued by another EU country) necessary to the operation of import / export in the box 44 of the customs declaration: From paper to electronic Agricultural license

16 © Copyright Direzione Centrale Tecnologie per l’Innovazione 16 The model of interoperability with the Ministry of Health Submit the request Releases the certificate Checks goods Submit the declaration Checks goods Releases goods Submit the request Submit the declaration Unified check Releases goods Only one control time t0t0 t1t1 Economic Operator Ministry of Health Customs Agency Before Single Window With Single Window Releases the request code Costs to move the container for the inspections The economic operator can lodge the declaration with “request code” in box 44. The status of the certificate is checked by interoperability. Zero waiting time Waiting time to submit the declaration Reduction of time and costs for the inspection t fin

17 © Copyright Direzione Centrale Tecnologie per l’Innovazione State of the art 17 The model of interoperability with the Ministry of Economic Development can be applied to all documents/certificates listed in Annex A of DPCM 242/2010. The model of interoperability with the Ministry of Health can be applied to all documents/certificates listed in Annex B of DPCM 242/2010. Currently data exchange is in operation with: Ministry of Economic Development (agrim/agrex licences) Ministry of Health (sanitary and veterinary certificates) Minitry of Foreign Affairs (weaponry licenses) Ministry of Agriculture, Food and Forestry (phytosanitary certificates) It has been covered at least the 80% of all supporting documents in customs declaration.

18 © Copyright Direzione Centrale Tecnologie per l’Innovazione Single Window information and transparency 18 At web site in the Single Window sectionwww.agenziadogane.gov.it

19 © Copyright Direzione Centrale Tecnologie per l’Innovazione 19 Monitoring of the declaration life cycle… “AIDA Servizi per l’interoperabilità” is a tool that provides the monitoring of all phases of declaration and status of release of the supporting certificates.

20 © Copyright Direzione Centrale Tecnologie per l’Innovazione 20 …and the supporting certificates FULL TRANSPARENCY FOR ECONOMIC OPERATOR: it is clear the administration that is currently in charge of the process. FULL TRANSPARENCY FOR ECONOMIC OPERATOR: it is clear the administration that is currently in charge of the process.

21 © Copyright Direzione Centrale Tecnologie per l’Innovazione 21 The Customs Single Window: a good practice according to the air couriers 1 1 From 3 day to 7 hours about 70% of time saved ensuring Safety&Security

22 © Copyright Direzione Centrale Tecnologie per l’Innovazione 22 Customs Single Window Clearance at seaDigital supply chain The availability of the data in advance of manifests and information about security is an essential prerequisite for further simplifications What we are doing in Italy

23 © Copyright Direzione Centrale Tecnologie per l’Innovazione 23 Let not reinvent the wheel Maritime National Single Window PMIS Maritime National Single Window PMIS Customs National Single Window AIDA Customs National Single Window AIDA Ship Goods … 18 Administrations Maritime Health, etc. Import/Export Inbound Manifest ENS/EXS Health info IMO/FAL Security Berth authorization Ship release Italian Customs Agency Ministry of Transport Economic Operators Customs Telematic Service Obligations delegated to the customs authority by EU legislation Traders Interface Obligations delegated to the various national authorities by regulations EU Directive 2010/65 (completion of reporting formalities) Ship info Inbound manifest (Fal form ) ONCE

24 © Copyright Direzione Centrale Tecnologie per l’Innovazione 24 Clearance “at sea”: Integration with port authorities Italian Coast Guard Italian Customs Economic Operator send e-ManifestCommunicate the vessel to monitor Vessel monitored (Italian waters) Authorization to lodge the Customs declaration  Customs declarations can be lodged when goods are ongoing ONLY if the Italian Coast Guard assures the Customs to have the vessel under control.  Italian Coast Guard indicates deviations in order to prevent unauthorized landings or tampering of goods.  Thanks to the Customs Single Window, Customs and other Administration can anticipate the risk analysis in order to have a shorter time release and, in the case, address goods to physical inspection areas to perform an unified control.  Customs declarations can be lodged when goods are ongoing ONLY if the Italian Coast Guard assures the Customs to have the vessel under control.  Italian Coast Guard indicates deviations in order to prevent unauthorized landings or tampering of goods.  Thanks to the Customs Single Window, Customs and other Administration can anticipate the risk analysis in order to have a shorter time release and, in the case, address goods to physical inspection areas to perform an unified control. Customs Single Window with other Administrations

25 © Copyright Direzione Centrale Tecnologie per l’Innovazione Prerequisites to the clearance at “sea” Ship monitored by the Italian Coast Guard Terminal handling containers and landing operations and handling containers using telematics for managment of the temporary Custody Single window activated in the customs office related to the landing port Customs Office Clearance at “sea” start date UD LA SPEZIA20/02/2014 UD GENOVA 220/02/2014 UD GENOVA 120/02/2014 UD SAVONA04/08/2014 VADO LIGURE04/08/2014 UD RAVENNA01/09/2014 UD VENEZIA01/09/2014 UD TRIESTE02/09/2014 UD CIVITAVECCHIA10/09/2014 UD LIVORNO01/10/2014 UD TARANTO22/10/2014 UD BARI22/10/2014 UD NAPOLI 115/12/2014 UD SALERNO15/01/2015 UD ANCONA16/02/2015 UD PALERMO16/02/2015

26 © Copyright Direzione Centrale Tecnologie per l’Innovazione 26 Pre-clearing + Single window: Through an efficient seamless model eManifest Customs declaration Customs controls Health controls Health controls emanifest pre-clearing declaration Customs and Health Controls Attention!!! Pre-clearing not allowed for goods subjected to controls of other bodies (for instance Health control) Before Single window… After Single window … Pre-clearing allowed also for goods subjected to controls of other bodies (for instance Health control) … Control unification … Costs and times reduction … Control unification … Costs and times reduction

27 © Copyright Direzione Centrale Tecnologie per l’Innovazione Findings in La Spezia and Genova TIME ACCURACY to plan containers handling and organize intermodal transfer COST AND TIME REDUCTION due to a short dwell time - from to 5,5 days to 3,5 days (La spezia) and from 5 days to 4 days (Genova) the permanence in stock area - about 30% of containers leave the port after 12 hours

28 © Copyright Direzione Centrale Tecnologie per l’Innovazione 28 Strengths of the Italian Single Window Reduction of time Simplification of the customs procedures that leads to a drastic reduction of time and costs for businesses and Public Administration. One stop shop Unified controls, more effective and efficient based on risk analysis, document check in parallel. Monitoring “AIDA Servizi per l’interope rabilità” provides the monitorin g of all phases of declaratio n and status of release of the certificate s.

29 © Copyright Direzione Centrale Tecnologie per l’Innovazione Thank you for your attention


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