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PULASKI COUNTY SPECIAL SCHOOL DISTRICT IOWA 9 th and EOC Exams (Algebra I, Geometry, Biology) School Test Coordinators’ Training 1:00 pm Professional Development.

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Presentation on theme: "PULASKI COUNTY SPECIAL SCHOOL DISTRICT IOWA 9 th and EOC Exams (Algebra I, Geometry, Biology) School Test Coordinators’ Training 1:00 pm Professional Development."— Presentation transcript:

1 PULASKI COUNTY SPECIAL SCHOOL DISTRICT IOWA 9 th and EOC Exams (Algebra I, Geometry, Biology) School Test Coordinators’ Training 1:00 pm Professional Development Center March 7, 2013

2 GOALS To review ACTAAP Rules To discuss the test administration guidelines To review the role of the School Test Coordinator and Test Administrator To discuss test security guidelines To discuss testing session schedule

3 ACTAAP RULES TEST ADMINISTRATION The following 11 rules are enumerated in the ACTAAP Rules 5.05.1 ADE shall establish mandatory training sessions for local district testing coordinators and other appropriate school personnel to ensure understanding of the administration of assessments

4 ACTAAP RULES 5.05.2 The superintendent or his/her designee in each school district shall be responsible for coordinating all local assessment activities Scheduling testing times of all affected campuses according to the testing calendar developed by the ADE

5 ACTAAP RULES Ensuring that security is maintained as specified in the appropriate testing administration materials Ensuring that all district personnel involved in the testing have been properly trained as specified by the ADE

6 ACTAAP RULES Ensuring that all testing instruments are administered to all students according to the procedures established by the Commissioner of Education Ensuring that all assessment documents and student identification information are properly and accurately coded

7 ACTAAP RULES Attesting whether ALL students have participated in the appropriate grade-level assessment (s) Recommending for adoption by local school boards a school calendar that in no way jeopardizes or limits the valid testing and comparison of students’ learning gains

8 ACTAAP RULES 5.05.3 The appropriate test administration materials shall specify any allowable accommodations available to students participating in the administration of standard state assessments 5.05.4 All students enrolled in a state-tested grade shall be accounted for in the State Assessment System

9 ACTAAP RULES 5.07 Security and confidentiality 5.07.01 Violation of the security or confidential integrity of any assessment is prohibited. 5.07.2 The Board shall sanction a person who engages in conduct prohibited by this section. Sanctions shall be considered and imposed in compliance with the Department’s rules Governing Testing Improprieties or in the Department’s Rules Governing Background Checks and License Revocation, as appropriate. Additionally, the Board may sanction a school district or school, or both, in which conduct prohibited in this section occurs.

10 ACTAAP RULES Sanctions imposed by the Board may include without limitation one (1) or more of the following: 5., suspension, or probation of an individual’s license of a letter of reprimand to a licensed individual to be placed in his or her state personnel file; Additional training or professional development to be completed by a licensed individual within the time specified;

11 ACTAAP RULES professional development to be administered by the school district to all licensed school district personnel involved in test administration within the time specified; of a letter of warning to the school district and of a school district plan containing strict test security guidelines that will implement procedures to ensure the security and confidential integrity of all assessment instruments.

12 ACTAAP RULES 5.07 Maintaining security of testing materials Proper Administration of tests Failure to report security breaches Return of materials on time Superintendent’s responsibility development required pursuant to this section as a result of violating test security or confidentiality may be in addition to professional development required for licensure.

13 ACTAAP RULES 5.07.3 Procedures for maintaining the security and confidential integrity of all testing and assessment instruments and procedures shall be specified in the appropriate test or assessment administration instructions. Conduct that violates.... Viewing secure assessment materials; Duplicating secure assessment materials; Disclosing the contents of any portion of secure assessment materials;

14 ACTAAP RULES Providing, suggesting, or indicating to an examinee a response or answer to any secure assessment items; Aiding or assisting an examinee with a response of answer to any secure assessment item; Changing or altering any response or answer of an examinee to a secure assessment item; Failing to follow the specified testing procedures or to proctor students; Failing to administer the assessment of the designated testing dates;

15 ACTAAP RULES or assisting an individual to engage in the conduct described herein; to report to the appropriate authority that an individual has engaged in conduct set forth in this section; to follow the specified procedures and required criteria for alternate assessments; or to return the secured test booklets to the testing company in a timely manner.

16 CODE OF ETHICS 5.03 Standard 3: An educator honestly fulfills reporting obligations associated with professional practices 5.06 Standard 6: An educator keeps in confidence secure standardized test materials as well as information about students and colleagues obtained in the course of professional service unless disclosure serves a professional purpose or is allowed or required by law

17 CODE OF ETHICS FOR EDUCATORS RULES The Professional Licensure Standard Board (Board) is authorized to recommend to the State Board probation, suspension, revocation or denial of a teaching license or the issuance of a reprimand or warning after an investigation is held….. The Board is also authorized to recommend other avenues to assist the educator via training…

18 END OF COURSE ASSESSMENTS 5.12 An IAIP shall include research-based remediation activities and multiple opportunities for the student to take and pass subsequent high-stakes end-of-course assessments as long as the student remains in an Arkansas public school and has not reached twenty-one (21) years of age.


20 Test Preparations Attitudes, Perceptions and Circumstances can significantly impact the test results. Please be sure that: Conditions are conducive to testing Test is well organized Parents, Faculty, and Students are informed of the testing dates and procedures. Underscore the importance of testing by characterizing these Exams as a crucial component of education.

21 School Test Coordinators The information presented during this workshop is an overview of testing procedures. You are responsible for reading the school test coordinator’s manual. Be sure to include the backup test coordinator in the planning of the exam. You are responsible for : Inventorying the test materials immediately Securing the test materials (storing, distributing, and collecting) Developing a plan for administering the assessments including accommodated sessions

22 School Test Coordinators Selecting the test administration sites and administrators Ensuring all test administrators are currently licensed by the ADE Coordinating the schedule with the principal Picking up, packaging, and returning the test materials on time IEP, 504, LPAC assessment information is on file Training the test administrators Formal training must be held at least 3 days prior to test administration Additional training for test administrators of accommodation to ensure that the allowable accommodations are delivered Reporting test violations Answering questions and resolving problems during the testing period Preparing a backup plan in case of emergencies

23 School Test Coordinators Ensuring that all required accommodations are provided and administrators are trained in delivering the allowable accommodations IEP, 504, and LPAC assessment information are on file and available for review upon request

24 STC Training Train all Test Administrators Include Test administration for standard and accommodated sessions The campus testing schedule including breaks Testing assignments including list of students and room Test administration manual Review of the district written cell phone policy Emergency procedures plan Review of the Test Security Guidelines Read affidavit 3 and have Sign in Sheet

25 STC Training Review of Test Security Guidelines Read Affidavit 3 together so that all certified personnel involved in administering assessments will understand the security requirements before they sign the form “I certify that I have not read, copied, reproduced, or released in any way the secure Benchmark/ IOWA/ End-of-Course Examinations items or students’ responses to test items. I have not conducted any inappropriate test preparation activities with students that could invalidate the test results or give them an unfair advantage over others. As directed in the manual for the current administration, all used and unused best booklets, all used and unused answer documents, and all completed Student Not Tested Forms have been packaged and returned to the School Test Coordinator. I have read the statements above and understand that I am certifying that they are true. I understand that violating any of the Arkansas Department of Education’s test security procedures could result in revocation of my license.

26 STC Responsibilities After Testing Collect and inventory all materials from Test Administrators Ensure that all materials are accounted for Check for answer documents in the test booklets Check for extraneous materials in the answer documents Count all materials being returned and initial the Test Booklet Security Form Report all lost or damaged materials to the District Test Coordinator immediately Return all materials to the District Test Coordinator in the order prescribed Ensure Affidavit 3 and Affidavit Waiver Forms are signed. Complete Affidavit 2.

27 Test Administrator’s Role

28 Test Administrator’s Responsibilities Test Administrators shall Count all materials and sign the Test Booklet Security form when checking out test materials each day Ensure that all testing materials are kept secure before, during, and after testing (including breaks) Follow the testing schedule provided by the School Test Coordinator Eliminate items from the classroom that could provide cueing to students Provide a classroom environment that is conducive to testing

29 Test Administrator’s Responsibilities Test Administrators shall Sign the Affidavit Waiver before providing the read-aloud accommodation (Cannot administer any other form of test) Review the administration script in the manual Follow all training instructions and schedules Distribute test booklets in spiral order Read all directions using a normal tone and manner Provide no cues or assistance to students Actively monitor throughout the session Walk unobtrusively around the room Look for use of electronic devices Use the large session number at the top of answer document to ensure students are working in the correct space

30 Test Administrator’s Responsibilities Active monitoring during test administration Check the large session titles at the top of the answer documents while circulating around the room during monitoring Check the bottom of the answer document to verify that testing sessions for the day are completed while circulating around the room during monitoring

31 Test Administrator’s Responsibilities Administrators shall ensure that students: Use a #2 pencil ONLY Do not remove mathematics reference sheet from the test booklet Do not have extraneous materials in the testing area, including scratch paper Do not have access to any prohibited electronic device

32 Test Administrator’s Responsibilities Test Administrators shall not answer students’ questions about the content of the test Instruct students to select the best answer If a student insists there is not an answer, or there is a problem with a question Do not look at the test item Provide the school test coordinator with the form letter, the item and session number and test name The STC will contact the DTC with the information

33 Test Administrator’s Responsibilities Test Administrators shall not have access to computers during testing Use of Smart board timer is allowed No food or drink is allowed in the testing area with testing materials No gum or mints Do not leave students with secure testing materials in an unlocked room unless a trained, licensed teacher or administrator is present Maintain security of test booklets and answer documents with student work at all times

34 Test Administrator’s Responsibilities Cell phones shall be turned off and not accessible Each school will post signs reminding teachers not to bring cell phones into the building on test days. Teachers having access to cell phones is a security breach and will be reported

35 Test Administrator’s Responsibilities Collect materials from students Ensure that all materials are accounted for Check for answer documents in test booklets Check for extraneous materials in answer documents (rulers, math reference sheets) Report all lost or damaged materials the School Test Coordinator Return all materials in the order prescribed by the School Test Coordinator Sign Affidavit 3 Sign the Affidavit Waiver if required

36 District and School Troubleshooting

37 Misadministration Test Administration Errors Responses cannot be scanned (open-response written in ink or pencil other than #2) Labels attached then distributed to wrong students Incorrect label placement Students with same or similar name given incorrect answer document Student answering in the wrong place Administering wrong accommodations Student given the wrong level assessment

38 Misadministration Answering in the Wrong Place Test Administrator must immediately alert the School Test Coordinator Corrective action may be taken on the day of test With specific directions from the ADE School Test Coordinator must contact the DTC as soon as possible to report the incident NEVER make a copy of a student response written in the wrong place to transcribe later!

39 Misadministration Student accesses cell phone/takes photo Incorrect State-ID number gridded EOC administered to students who should not test

40 Scheduling Interruptions Inclement weather If school is closed on a testing day due to inclement weather, upon returning to school, contact DTC before beginning testing Do not resume testing until an alternate test schedule has been provided Testing interruptions If an interruption occurs during testing (power failure, fire alarm, etc.), follow emergency plan See to the safety of the students Secure the testing materials Note the time remaining in the session Call DTC

41 Alert Process Do not read student responses ADE has an alert process in which the testing company notifies ADE for concerns Disturbing content if a student writes anything that indicates he/she is going to harm himself/herself or others Suspected teacher interference Suspected plagiarism Call the DTC if concern for student safety arises based upon suspicion of what a student has written

42 Prohibited Material Electronic Devices – No electronic devices with photographic capability shall be accessible at any time during test administration. Scratch paper – Students can use the blank spaces in the test booklets to do scratch work. Food and Drink – During testing, no food or drink is allowed in the testing area. Highlighters – No highlighters may be used on the answer documents. Ink Pens/Felt Tip Markers – Use a No. 2 pencil only. No mechanical pencils.

43 Cell Phone/Electronic Device Cell Phones shall be turned off and not accessible. This includes the Test Administrator also. Students shall not have access to any device with photographic capabilities Any electronic device that allows for communication among students shall not be accessible at any time during test administration (e.g., iPhone, MP3 player, etc.) Follow district policy!

44 Calculators Calculators are allowed on all sessions of the Algebra I and Geometry Exams. Calculators are NOT allowed on any session of the Biology Test. Most mathematics sessions permit calculator use on the IOWA. The test administration manual clearly states the sessions where calculator are allowed.

45 Calculators Provide a copy of the PCSSD calculator policy and review this policy as well as instructions in the manual Include the policy in the Test Administrator training Ensure that only approved calculators are available during testing. Students shall not share calculators and may have only ONE calculator. Test administrators are responsible for ensuring that calculators are used properly during testing and that all calculators are cleared at the start and end of each testing day.

46 Calculators Individuals assigned to clear calculators shall be knowledgeable about the details of clearing the various calculators for use. No programs that simplify algebraic expressions, multiply polynomials, or factor polynomials, etc. are allowed. If using the TI-Nspire calculators with Press to Test, the calculator must be cleared before and after the EVERY session by the Test Administrator. Programmable calculators must have the RAM cleared before and after testing each day.

47 Use of Prohibited Devices If any prohibited equipment is accessed during testing Immediately report any irregularity to the STC STC: Immediately check that no information about the test has been saved, sent, or received Follow district policy for further actions regarding the student involved All parties involved will write a signed statement Describing how the irregularity was handled Describing how the district policy was followed Statement sent to DTC


49 Answer Document Grid Some of the boxes for answering open-response questions will contain a grid, which may or may not be needed to answer the questions. Students must keep their responses inside the boxes provided. However, if the question does not direct the student to use the grid when one is provided, they may answer the question anywhere inside the box, including across the grid. WHAT’S NEW

50 Shipping of Large Print, Braille, and Read-Aloud All accommodated test booklets will now be shipped in the boxes of school materials and will no longer be provided in the district’s box of materials. Separate Large Print, Braille, and Read-Aloud Test Booklet Security Forms will also be provided in the school boxes for schools that ordered these materials. WHAT’S NEW

51 All read-aloud forms will be included in the school secure shipment Students must have read-aloud included in their IEP or 504 Plan No other form may be administered as a read- aloud accommodation. Read-aloud forms are not interchangeable STC must notify DTC if additional materials are needed READ ALOUD FORMS

52 Districts will now be able to assign a read aloud test booklet to the administrator of the read-aloud accommodation Plan additional training for read-aloud test administrators (Document training) Review affidavit 3 and the affidavit waiver Ensure that the extra booklet is accounted for each day Utilize district provided power point Read-aloud shipments will have a separate Test Booklet Security Form READ ALOUD TEST ADMINISTRATOR’S TEST BOOKLET


54 504 Accommodations Section Except IOWA Grades 1,2, & 9 A 504 Accommodations Section has been added to the “Teacher Use Only” box on the student answer documents Bubble the following accommodation if provided: Read-aloud Large Print version of an exam Braille version of an exam Other accommodations for 504 students are allowed but are NOT marked in the “Teacher Use Only” box WHAT’S NEW

55 A new Foreign Exchange bubble has been added to the Grade 11 Literacy and End-of- Course Exams No change for the IOWA Exam. Mark “LEP 1 st year in the US” for any foreign exchange students TEACHER USE ONLY BOX

56 Teacher Use Only Box

57 Affidavit Waiver Form for Providing an Approved Accommodation (Augmented Benchmark Grades 3-8 and Grade 11 Literacy) The Affidavit Waiver Form has been revised to require the Arkansas licensed teacher or administrator providing an approved Read-aloud accommodation to sign the form both before and after the examination is administered to the student with this accommodation. For other accommodations such as transcription, recording, Large Print, and Braille, a currently licensed teacher or administrator providing an approved accommodation will only need to sign after testing. WHAT’S NEW


59 New for 2013 Affidavits are now Scannable and may not be copied Answer Documents Grids information has been added to the Test Administration Scripts regarding grids in Answer Documents Large Print and Braille Materials will be shipped in the boxes of each school materials. A 504 Accommodations Section has been added to the “Teacher Use Only” box on the answer document (Benchmark and EOC exams ONLY) A secure test booklet has been produced specifically for Test Administrators providing a Read-aloud accommodation. This test booklet will be signed in and our on the Test Booklet Security Form The Affidavit Waiver Form has been revised to require the Test Administrator providing an accommodation to sign the form both before and after the exam is administered to the student with the accommodation. (Benchmark and Grade 11 Literacy only)

60 Who is Tested? All students, including ALE students, completing Algebra I, Geometry, or Biology for high school credit must participate with or without allowable accommodations. Students who completed Algebra I, Geometry of Biology in summer school or by correspondence and did not test at Mid Year Students who did not test at Mid Year but have completed the course Administer the Algebra I EOC to students who were in grade 9 and below during the 2009-10 school year and meet ALL of the following Have previously take the Alg. I EOC one or two times and have not scored Pass Have completed remediation according to their IAIP Have been determined by the district to be ready to take an Alg. I EOC retest Any student who has taken the course and have not taken the exam

61 Who Is Tested? In addition: A failing grade in any course does not exempt a student from taking the EOC exam The decision to repeat the semester or course is not an exemption from testing Students enrolled in Algebra or Geometry sequenced over two years must test at the end of the two years whether he/she has completed the course or earned a passing grade.

62 WHO IS TESTED? IOWA All 9 th grade students Students repeating 9 th grade must test With or without accommodations No alternate assessment for Grade 9

63 Who Is Tested? Disabled Title I Transfer Students LEP (First Year LEP students are not exempt.) ALE Foreign Exchange (code less than one year) Day Treatment Migrant Students Highly Mobile Students Enrolled in school or district after October 1, 2012

64 Who is Tested? The following students are NOT tested: Home-schooled Home-bound Incarcerated Residential Treatment Centers Juvenile Detention Centers

65 Review rosters Identify all students who qualify for online testing Contact L. Green if name is not on the list. Possibly names on the list who may have tested in January Plan for remediation for everyone listed Remediation window opens March 4 th Make sure everyone is aware of plan for students Parents, remediation teacher, student ONLINE ALGEBRA I





70 Accounting for Students Pre-ID labels will be provided for most students Bubble the demographics for any student who should test and for whom no label is provided All student labels must be returned and accounted for On an answer document On a Student Not Tested Form

71 Accounting for Students You may receive labels for students who will not test Moved Changed Placement Eligible but not ready to retest (Algebra I only) Return all labels with reason not tested With scoreable materials for each exam EOC IOWA

72 Students Not Tested All students who meet the requirement to test and/or received a student label must be accounted for Answer document with responses Students who answered at least one question Answer document with a not tested reason coded Students who did not test and did not receive a label Students with damaged label Students who did not test but were scheduled to test Students who refused to test Students who had an incorrect School, Last Name, Grade, or State ID number listed on the Preliminary Verification Roster

73 Students Not Tested Label and reason code on a Student Not Tested Form Students who received a label but it was known in advanced were not testing Erasures Eraser marks may be picked up by the scanners resulting in the student receiving a score. Ethnicity Codes Students may fill in more than one circle Roster will show only one code

74 Student Not Tested Form Use only one form per course/grade Student Not Tested Form requires a School/Course Header Sheet. Must be bundled and labeled (School Name, Total number of forms, bundle 1 of x, etc) Mark the reason not tested ABOVE the label Forms CANNOT be copied

75 Student Not Tested Use answer document to account for students who was scheduled to take exam but did not receive a label Answer documents require a classroom/group header sheet Group mane is principal Must be bundled and labeled (School, Group name, Total number of documents, Bundle 2 of x.) Contact DTC if student refuses to take test

76 Student Information Student Identification Number Use 10-digit State Reporting ID Number (Triand number) If this number must be gridded, have the number checked (this is where errors occurred in the past ) Social Security Number Must be included if a label is not used

77 Rosters and Labels Correct errors in eSchool Except for the Algebra I Retest status Algebra I Retest Status Included on rosters Not included in eSchool (notify DTC for corrections) Verify retest status Retest 1 – Student is taking the Algebra I EOC for the second time Retest 2 – Student is taking the Algebra I EOC for the third time

78 All labels MUST be accounted for Use all labels unless: The label is damaged One of the following is incorrect on the label School Grade State reporting ID number Last name  In these cases bubble the student demographic information Page 10 ROSTER and LABELS AND LABELS


80 Verification and Correction of Student Information If any of the student demographic information is missing or incorrect, it must be updated in eSchool by the following dates: IOWA 9: March 29, 2013 Geometry: April 12, 2013 Biology: April 19, 2013 Algebra I: May 3, 2013 Student retest information must be updated by contacting La Juana Green.


82 Student Labels Verify information before affixing label to answer document. Complete all of Box 1 even if a student label is used. District: PCSSD School: Must be spelled out Complete Boxes 1 – 7 if label is not available. Ethnicity Codes Students may fill in more than one circle Roster will show only one code Unused student labels will be attached to the appropriate accountability form.

83 Incorrect Labels If labels include incorrect data Ensure that corrections are in eSchool by the specified date Use the incorrect label EXCEPTION: Do not use if any of the following data are wrong Student’s last name State ID Number School (withdrawn students included in this) Grade Bubble the demographics for these students on an answer document Must use label if other information is incorrect

84 Student Demographics Information coded in the “Teacher Use Only” box is used to place students in the appropriate reporting categories for AYP (NCLB) and for the state accountability system Coding cannot be changed after answer documents are sent to the testing company

85 Overview of Test Materials

86 Inventory Immediately Count answer documents Compare beginning and ending security numbers to range sheets Report inconsistencies in materials to the DTC Order additional materials (AMOs) if they are needed in a timely manner Secure Test Materials Test Booklet Security Forms Test Booklets School Packing List Non-secure Materials: Paper bands Test Security Affidavits 2 and 3 Student labels and Preliminary Demographic Verification Rosters Answer documents and Students Not Tested Forms Manuals Parent Notification Pamphlets Manipulatives for Math Materials Procedures

87 Submit One signed Affidavit 2 Building Principal School Test Coordinator District: PCSSD School: Spelled out School LEA must be completed in pencil Signatures can be in ink Affidavit 2

88 Each test administrator must sign the affidavit. A separate affidavit needs to be signed for each course tested. This form cannot be copied. Affidavits 2 and 3 must be banded together and labeled (School, “Affidavits” total number) District: PCSSD School: Spelled out School LEA and grade/course must be completed in pencil Signatures can be in ink Affidavit 3

89 Accommodations Waiver Must be signed by TA who provide read aloud accommodations before and after testing TA providing other accommodations signs after testing One signature per affidavit Do Not attach to Affidavit 3 Answer document number is found in the lower right hand corner on the back of the document Must be bundled separately and labeled (School, “Waiver Forms”, Number of Forms)

90 Apply Student Label in the correct box Complete all of Box 1 If a student label is not provided, all sections of the Student Demographic page need to be completed Mark correct Test Booklet Form All stray marks must be erased Remove all extraneous materials Student Answer Document Answer Document Number used on Affidavit Waiver (Lithocode)

91 If a student label is used, complete All of Box 1, Test Booklet Form, and sections of the “Teacher Use Only” box with an asterisk need to be filled out: ESI Codes Special Education Accommodations Migrant Student Highly Mobile 1 st year LEP 504 Accommodations Foreign Exchange LEP Accommodations Student NOT Tested Student Answer Document

92 NEW 504 Accommodations Section to code for Read-aloud, Large Print and Braille only. Other accommodations are allowed but NOT coded Only sections with an asterisk need to be coded when a label is used. The Course Taken section is for Algebra I and Geometry only. The Student Retest section is for Algebra I only Teacher Use Only Box t

93 School/Course Header Sheet One header sheet per course School LEA must be completed List all classes in the spaces provided with the number of answer documents to be scored The number of Student Not Test Forms for each course must be recorded (The number of forms not labels)

94 Classroom/Group Sheet Complete at least one Classroom Header Sheet for each subject in each school. Bubble in the total number of answer documents included. Numbers are right justified

95 Test Security Guidelines Read and provide a copy of the test security guidelines to the test administrators just like they are being read to you. Shrink wrapped may be removed no more than one (1) school day in advance of the day of testing for organizational purposes. No one may look inside the test booklet for any reason. No test booklets should be distributed to test administrators until the day of testing.

96 Test Security Guidelines Students must use the same test booklet and answer document each day. The test booklet and answer document must be kept together throughout all sessions. Keep all materials stored in a securely locked location.


98 Test Booklet Security Forms Must be used to distribute test booklets to TA Enter the number range of test booklets assigned to each TA A separate form used to signed-out/in to the TA’s who will provide the read-aloud accommodations Each TA must initial in the “Out” column when the test booklets are distributed The STC or designee must initial the “In” column when test booklets are returned Completed forms must be returned with test booklets.

99 Mathematics Reference Sheet A math reference sheet is provided on the inside back cover of the test booklets for the Algebra I and Geometry tests. Sheets cannot be detached or photocopied.

100 Secure Materials Transfer Only the district test coordinator can transfer secure materials from district to district Secure materials can be transferred between schools within the district Secure Materials Form must be completed. Contact DTC before materials are transferred. Fax copy of completed transfer form to 490-0254. Shrink wrap cannot be broken no more than 24 hours before testing.

101 Secure Materials Transfer

102 Accommodations

103 Administration of LEP Accommodations LEP students may make use of allowable accommodations if included in the LPAC plan and used regularly in the classroom No directions or explanations in any language other than English are allowed See allowable LEP accommodations in the manual and also in folder

104 LPAC Accommodations

105 Test Coordinators and Administrators should be very careful about the dictionary used during testing. Verify that it does not include definitions or pictures.

106 Administration of Accommodations Special Education and 504 students may use allowable accommodations if included in the IEP or 504 plan and used regularly in the classroom Do not code the Special Education Accommodations section for students with a 504 Plan

107 IEP Consideration of Special Factors

108 Of particular importance is question # 8. Keep at the school so that monitors may verify that the student is receiving the proper accommodation during testing.

109 Training shall be provided for those administering accommodations What is allowed and NOT in allowed How to provide the accommodation Refer to the “Guidelines for Assessment Accommodations for Students with Disabilities” Must be listed in student’s IEP, 504, or LPAC plan under “standardized testing accommodations” Must be an allowable accommodation Must be used regularly in the classroom Modifications are never allowed Administration of Accommodations

110 When assigning accommodated sessions, Ensure that students receive only the accommodations identified in their plans Assign small groups according to accommodations Do not combine students with different accommodations if it allows any student access to an accommodation not included in his/her plan. Administration of Accommodations

111 When extended time is allowed, students must complete each session in the order scheduled before moving on to the next session. Students who are at different points in the test schedule must be isolated from students on the regular schedule for testing, during breaks, and during lunch. Extended time does not allow students to go back into a session at a later time in the day to continue working or to complete unfinished items. Student has all day to complete sessions. Students cannot go back into the previous day’s sessions. Administration of Accommodations

112 Training for individuals providing the Reading Aloud Accommodation Readers may not clarify, elaborate, or provide assistance to students (cueing) You may not read any portion of the reading test Affidavit Waiver must be completed if required Readers should be familiar with the terminology and symbols specific to the content. This is especially important for science assessments and high school mathematics. Administration of Accommodations

113 RMT/RWT/RST – Guidelines for Assessment Accommodations for Students with Disabilities Reading the Math Test/Reading the Writing Test/Reading the Science Test – A new secure test booklet has been produced specifically for Test Administrators who are providing a Read-aloud accommodation to a student. NO PORTION OF THE READING TEST IS ALLOWED TO BE READ OR INTERPRETED FOR THE STUDENT.. Licensed personnel will administer the allowable portions of the exams to students with Individualized Education Programs (IEPs) that specify the accommodation of read-aloud. Test administrators should use an even vocal inflection so that the student does not receive any cues by the way the information is read. It is important that they read test items/questions and text word-for-word exactly as written. Test administrators may not clarify, elaborate, or provide assistance to the students, and need to be familiar with the terminology and symbols specific to the content. A student should have the option of asking a reader to slow down or repeat text. Revised December 2011

114 Administration of Accommodations Recording Accommodation – Guidelines for Assessment Accommodations for Students with Disabilities REC – Records – The test administrator records and serves as a scribe for the student’s responses. The scribe writes down these responses in the student answer document from the student’s speech, sign language, pointing or by using an assistive communication device. Extensive practice is required when using a recorder or scribe. A scribe may not edit or alter student work in any way, and must record word- for word exactly what the student has dictated. Students will be allowed to review and edit what the scribe has written. A person who serves as a scribe needs to prepare carefully to assure that he or she knows the vocabulary involved and understands the boundaries of the assistance to be provided. In general, the role of the scribe is to write what is dictated, no more and no less The writing sessions (prompts) on the benchmark examinations are scored for mechanics and usage, and particular skill is involved when recording the student’s responses. THE STUDENT MUST PROVIDE THE CAPITALIZATION, PUNCTUATION, AND EXACT SPELLING FOR THE WRITING PORTIONS OF THE TEST. Classroom practice on this type of dictation before the day of the test is recommended to give the student experience with the process. (Note: The test administrator may not write it out first and then go back to ask the student to insert punctuation or adjust spelling.) Revised December 2011

115 Administration of Accommodations Accommodations that are not currently allowed Audiocassettes Languages other than English Limiting multiple-choice answers Reading any portion of the Reading Test Affidavit Waiver Form for Providing an Approved Accommodation should be completed ONLY for RMT/RWT/RST (Read-aloud) TRANsfer student answers (Braille/Large Print) RECording student answers (usually with Braille/Large Print)

116 May be requested prior to testing for students with an IEP or 504 plan The form must be completed electronically and must include the reason the accommodation is needed The form must be returned to the DTC Approval from the ADE is required before testing begins A copy of the approved form must be kept on site where the student will be assessed. A Waiver Affidavit Form is required. Special Accommodations

117 Request Form Special Accommodations 1.Student’s Exam To Be Taken: Select from drop-down menu 2.Disability As Listed In Plan (no abbreviations): 3.Type Of Plan: IEP 504 4.Accommodation Requested: 5.Reason Accommodation Needed:


119 All test administrators must be trained All test administrators providing an accommodation must be trained in delivering the allowable accommodation Train additional administrators for emergencies Test Administration

120 Test Administration Training Include the specific schedule of testing Student groups Test Administration manual Emergency procedures Test Security Guidelines Read Affidavit 3 Cell Phone Policy Calculator Policy Test Administration

121 Comfortable seating Good lighting Good ventilation Freedom from noise and interruptions. No extra materials during the testing session. Testing Environment

122 Key Dates EventDate Last day to Correct Student info for IOWA Geometry Biology March 29 April 12 April 19 Algebra IMay 3 Conduct formal training with staffAt least 3 days prior to test date IOWA 9 and EOC Geometry, Biology and Algebra I No later than March 26 (prior to Spring Break is suggested) Schools receive IOWA 9 unsecure test materialsMarch 13

123 Test Dates EventDate IOWA 9 TestApril 1 Geometry EOC TestApril 16-17 Biology EOC TestApril 23-24 Algebra I EOC TestMay 7-8

124 Testing Session DAYSUBJECTSESSIONITEMSMINUTES Monday April 1, 2013 IOWA 9 - Vocabulary Student Demographic Information 40 Multiple-choice items 15 minutes 15 + directions Reading Comprehension44 multiple-choice items40 + directions Language: Revising Written Materials 56 multiple-choice items40 + directions Mathematics: Concepts & Problem Solving (Calculator) 40 multiple-choice items 40 + directions Computation30 multiple-choice items (Non-Calculator) 15 + directions

125 Testing Session DAYSUBJECTSESSIONITEMSMINUTES Tuesday April 16, 2013 Geometry - G1 Student Demographic Information 20 Multiple-choice items 15 minutes 30 + directions G220 multiple-choice items30 + directions G3 G4 3 open-response 15 multiple-choice items 45 + directions 25 + directions Wednesday April 17, 2013 GeometryG5 G6 20 multiple-choice items 2 open-response items 30 + directions G7 G8 15 multiple-choice items 2 open-response items 25 + directions 30 + directions There are 15 forms of the test. Students must be given a 15-minute break after Session G2, and G6.

126 Testing Session DAYSUBJECTSESSIONITEMSMINUTES Tuesday April 23, 2013 Biology - B1 B2 Student Demographic Information 20 multiple choice items 20 multiple-choice items 15 minutes 30 + directions B3 B4 3 open response 15 multiple choice items 45 + directions 25 + directions Wednesday April 24, 2013 BiologyB5 B6 20 multiple choice items 2 open-response items 30 + directions B7 B8 15 multiple-choice items 2 open-response items 25 + directions 30 + directions There are 15 forms of the test. Students must be given a 15-minute break after Session B2 and B6.

127 Testing Session DAYSUBJECTSESSIONITEMSMINUTES Tuesday May 7, 2013 Algebra I -Student Demographic Information15 minutes A1 A2 20 multiple choice items 30 + directions A3 A4 3 Open-response items 15 Multiple-choice items 45 + directions 25 + directions Wednesday May 8, 2013 Algebra IA5 A6 20 multiple choice items 2 open-response items 30 + directions A7 A8 15 Multiple-choice items 2 open-response items 25 + directions 30 + directions There are 20 forms of the test. Students must be given a 15-minute break after Session A2, and A6.


129 Ensure all Student Information is correct on the answer document. Ensure the correct student label has been applied to the answer document. Count and recount answer documents. All USED, Scoreable answer documents should be paper banded together. (Used documents include documents marked with a reason why a student did not test.) Label must contain “Used”, School Name, Group, # of Answer Documents, bundle number. Ensure all information on the School/Grade Header Sheet is correct. Complete the Affidavits. Affidavit 2 – Principal and School Test Coordinator Affidavit 3 – Test Administrator Return of Answer Documents

130 School Test Coordinators write the name of the school, group, and number of AD, and bundle # on each paper band. Maximum number of documents per bundle: 25 Organization of Answer Documents Used Mills 15 1 of 4 Used Mills 15 2 of 4

131 Stack #2 of scoreable answer documents Stack #1 of scoreable answer documents Organization of Answer Documents

132 Used Answer Documents Organization of Answer Documents School Header Sheet Banded Affidavits 2 & 3 Banded Affidavit Waiver Forms Student Not Tested Forms (Banded with School Header

133 Unused Answer Documents All unused answer documents must be returned. Answer documents must be banded and labeled. Must contain “Unused”, School Name, and number of documents. Label bundles (1 of x, 2 of x)

134 School Test Coordinators write the name of the school, and number of Answer Documents on each paper band. Organization of Unused Answer Documents Unused Mills 15 1 of 2 Unused Mills 15 1 of 2

135 IOWA & EOC’s Once all test booklets are received, the School Test Coordinator will organize the test booklets in sequential order in banded bundles as received (1 of X, 2 of X) with Test Booklet Security Form on top. Organization of Test Booklets

136 Test booklet bundles should have the same number of booklets as when they were received. Label the bundles (1 of x, 2 of x) Label the band with the school’s name, booklet ranges, and total number of test booklets. Mills 123-130 15 1 of 5

137 Organize all test booklets, used and unused, in numerical order and paper-band them together Complete test booklet security form. Place on top of bundle 1. Bundle test booklets in the same size bundle as they were received. Read aloud booklets will be bundled separately in the same size bundle as they were received. Label bands: School Name, Range number, total books, bundle number (1 of x) All unused books must be labeled also. Read aloud bundle should be labeled Read Aloud. Include all other information as shown above. Test Booklets

138 Test Administration manuals should be bundled and labeled: School Name, “Manuals”, # of Manuals Test Administrator’s Read aloud manuals should be bundled separately and should: Read Aloud in addition to above information. Test Administration Manuals

139 ACCOUNTABILITY FORMS Use the accountability forms to account for students who did not take exam Absent Withdrawn and Incorrect Labels – place label on Student Did Not Test Form--Answer document must be bubbled and coded Homebound/incarcerated/hospitalized, etc. Algebra I ONLY—Eligible but not ready to test

140 Maintain an Assessment Folder Training dates and material presented Agenda and Sign-in Sheets Room and Student assignments Testing Schedules Test Security Guidelines Affidavits 2, 3 and Affidavit Waiver Forms as required Accommodations documentation Copy of Cell Phone Policy, Calculator Policy and Emergency Plan Test Planning

141 Additional Documentation Test booklet(s) transfer form(s) Missing or damaged test booklets Students absent during the testing Students not assessed and the reason Student behavior that might impact testing results

142 General Testing Information In case of emergency or illness Have a district back-up person who is licensed and trained to complete DTC tasks before, during, and after testing Have school back-ups assigned and trained at each building during testing AND for inventory and return after testing

143 General Testing Information Contact me: If a student is caught using (texting, talking, photographing) a cell phone during testing. Document students not turning in the cell phones on an irregularity report. If teachers have cell phones on during the test, please contact me. If students write in the wrong answer space or other incidents occur, please contact me. If an emergency occurs (power outages, bomb threats, etc.) If in doubt, contact me. Office – 234-2082 Cell – 804-9682

144 To access training materials and forms in SharePoint: Click on Department tab Counseling and Testing Services Under Shared Documents – Testing Click on appropriate test folder MATERIALS

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