1. Florida Atlantic University Environmental Health and Safety Building Safety Personnel Program

2. Environmental Health and Safety Building Safety Personnel (BSP) Program Program Overview Formally known as Building Supervisor Program Sub-Committee Formed to evaluate program Implement changes Reports to University Safety Committee Physical Plant University Police Partner Campuses EH&S Sub-Committee

3. Environmental Health and Safety EMERGENCY MGMT- OVERVIEW Emergency Operations Plan (EOP) – PREPAREDNESS, RESPONSE, RECOVERY Follow NIMS/ICS model for handling emergencies Includes Emergency Operations Center (EOC) Includes Annexes: Hazard Specific Fire, Hurricane, Hostile Intruder Occupant Emergency Plans Continuity of Operations (COOP) – RECOVERY Mission Essential Functions (MEFs) 12 hour/30day rule – MEFs need to be continued within 12 hours of being suspended and for up to 30 days if primary facilities are rendered inoperable.

4. Environmental Health and Safety Occupant Emergency Plans = BSP Program! Addresses responses to emergency events: Shelter in Place Evacuation Other University-wide program BSP Program

5. Environmental Health and Safety Types: Natural: Severe weather: Tornadoes, Lightning, Hurricanes Flooding Wild Fires Man-Made: Fires, Hostile Intruder, Civil Disturbances, Explosions Technological: Cyber-Terrorism HAZARDS

6. Environmental Health and Safety RISKS OF HAZARDS Impact on human life: injury, illness, death. Impact on the organization: property damage, reduced ability to continue academic, research, business functions. Impact on the environment: spills, contamination Occupational issues: unsafe work environment

7. Environmental Health and Safety BSP Program – 3 Groups Group 1 Building Safety Administrator Planning; COOP/Emergency Determined from the occupancy of the building in question, for example, Majority of building occupants are part of programs under your purview You are the highest ranking individual stationed in the building Not required to be stationed in the building you oversee

8. Environmental Health and Safety Qualifications: Must be 12-month faculty, administrative/professional or executive/management staff with key decision- making responsibility for the programs or activities going on in the building. COOP/NIMS Training: COOP: http://training.fema.gov/EMIWeb/IS/courseOverview.aspx?co de=IS-546.ahttp://training.fema.gov/EMIWeb/IS/courseOverview.aspx?co de=IS-546.a NIMS: http://training.fema.gov/EMIWeb/IS/courseOvervie w.aspx?code=IS-100.HEhttp://training.fema.gov/EMIWeb/IS/courseOvervie w.aspx?code=IS-100.HE Building Safety Administrator

9. Environmental Health and Safety Building Safety Administrator Duties Appoints Building Safety Supervisor. Assists in the recruitment of Building Safety Representatives Ensures that all emergency plans are updated Communicates plan changes to all Building Safety Representatives. Maintains a building emergency contact list. Carries out the Building Safety Administrator tasks as defined in the emergency plans as well as other pertinent literature.

10. Environmental Health and Safety BSP Program – 3 Groups Group 2 Building Safety Supervisor Planning; and Implementation Determined from the occupancy of the building in question, for example, Majority of building occupants are part of programs they are familiar with Familiarity with building layout and occupants Stationed in the building they oversee or assigned to clusters of buildings that they are stationed in immediate proximity to.

11. Environmental Health and Safety Building Safety Supervisor Qualifications: Must be 12-month employees with a good understanding of the facilities and programs within the assigned building. The ideal candidate has an eye for detail, is conscientious about performing routine tasks independently, and has a calm demeanor in a crisis. Training: Onsite - Administered by EH&S Online - COOP and NIMS

12. Environmental Health and Safety Be familiar with emergency plans, be involved in the review process Be involved in the appointment process of personnel within the building Acquire knowledge of the assigned building: Locations of exits, fume hoods, hazardous material areas, mechanical rooms, safety equipment; fire extinguishers, fire alarm panels, control and shut-off valves emergency phones as well as areas of rescue. Accompany, when warranted, the State Fire Marshall during building inspections. Key Points for Safety Supervisors

13. Environmental Health and Safety Key Points for Safety Supervisors Report any unsafe conditions to EH&S or University Police. Know how to identify individuals requiring assistance and inform emergency responders of their location during an emergency. Include general idea of condition (wheelchair bound, injured, etc) Prepare a checklist of tasks to be performed by the Building Safety Representatives. Communicate plan changes to all Building Safety Representatives. Participate in meetings/updates.

14. Environmental Health and Safety Building Safety Supervisor Binder Online Document Contents: Important Phone numbers Authorizing documents: University Polices Crisis Action Guide Emergency Planning Documents: COOP, etc. Floor Plans with Life Safety Systems information, areas of rescue etc. Building Contacts sheet, notification trees. Training Logs Other Info

15. Environmental Health and Safety BSP Program – 3 Groups Group 3 Building Safety Representative Implementation Determined from the occupancy of the building in question, for example, Majority of building occupants are part of programs = floor rep. Different programs within building = departmental/unit rep. Stationed in the building they oversee

16. Environmental Health and Safety Building Safety Representative Qualifications : Representatives must be 12-month employees with a good understanding of the facilities and programs within their assigned department or unit. The ideal candidate has an eye for detail, is willing to follow direction, and has a calm demeanor in a crisis. Training : Emergency Evacuation Sheltering in Place Severe Weather

17. Environmental Health and Safety Report any unsafe conditions to EH&S or University Police and then the Safety Supervisor or alternate. Know how to identify individuals requiring assistance and inform emergency responders and safety supervisors of their location during an emergency. Include general idea of condition (wheelchair bound, injured, etc) Always keep University Police and Safety Supervisors informed Ensure that their Shelter-In-Place and Evacuation plans are up-to-date and communicated to those whom you will direct (department/floor/etc.) Key Points for Safety Reps.

18. Environmental Health and Safety Ensure that common areas assigned to them (restrooms, break rooms, classrooms, hallways, etc.) are checked and cleared or occupants of these areas are clearly informed as to what action to take. Communicate changes and issues related to the building and emergency planning to their department leadership and Safety Supervisor Distribute the Crisis Action Guide to all Key Points for Safety Reps

19. Environmental Health and Safety Alternates The Building Safety Supervisor is the only group to have an alternate. Role: An alternate will follow the same job description and guidelines Assume the duties of the position if the appointed person is not available, if the appointed position is vacated without replacement or if the appointed replacement is undergoing or has yet to undergo required training.

20. Environmental Health and Safety A University community safety guide. Building Safety Personnel procedures are tailored from these. Addresses a variety of events. Should be disseminated to all. Located: http://www.fau.edu/admin/EmergencyInformation.php CRISIS ACTION GUIDE Everyone should KNOW IT!!

21. Environmental Health and Safety CRISIS ACTION GUIDE EvacuationShelter in Place Fire safetySuspicious Packages Severe WeatherHurricane preparedness Civil DisturbancesCatastrophic Events Hazardous Material Incidents Reporting Crimes Sexual AssaultUtility Crises Security AccessMedical Emergencies Campus ViolencePsychological Crises Important Phone Numbers Those in green have tailored procedures for Safety Supervisors.

22. Environmental Health and Safety ESSENTIAL PERSONNEL CARD All Safety Supervisors need a Tier 2 card. It allows campus access. Safety Administrators may need to give approval for Supervisors to become a part of this program. http://www.fau.edu/police/emergency/files/ep-policy.pdf

23. Environmental Health and Safety Onsite training for Safety Supervisors: Evacuation Shelter in place Utility Issues – planned/unplanned Hurricane preparedness and recovery Suspicious packages Hazard Communications Bloodborne pathogens FAU Alert Fire extinguisher use (sign up through EH&S website) Online training for Safety Administrators and Supervisors: COOP - http://training.fema.gov/EMIWeb/IS/courseOverview.aspx?code=IS-546.a http://training.fema.gov/EMIWeb/IS/courseOverview.aspx?code=IS-546.a NIMS - http://training.fema.gov/EMIWeb/IS/courseOverview.aspx?code=IS-100.HE http://training.fema.gov/EMIWeb/IS/courseOverview.aspx?code=IS-100.HE TRAINING

24. Environmental Health and Safety FAU ALERT Operator Voicemail E-mailMyFAU Home Page News Media Web pages Hotline Bldg Personnel Call OutSirens Text Message These are the various means FAU uses to disseminate information to the University community regarding an emergency. For more information visit: http://www.fau.edu/police/emergency/alertsystem.php http://www.fau.edu/police/emergency/alertsystem.php

25. Environmental Health and Safety Used for personnel and training tracking Maintained by EH&S Can perform queries and print reports for example: Building Safety Personnel by Campus and Building Building Safety Personnel by Name Can export information for call out and text messaging alerting BSP Database

26. Environmental Health and Safety Key Points for Administrators Be familiar with emergency plans, be involved in the review process Be involved in the appointment process of personnel within the buildings you oversee Communicate any University policy or Functional Unit plan changes to all Safety Supervisors under your purview as well as other Functional Units Support and help Safety Supervisors with compliance issues regarding building occupants and act as a liaison for other Functional Units

27. Environmental Health and Safety Key Points Ensure that Safety Supervisors have necessary clearance for duties (e.g. Tier 2 Essential Personnel cards) Ensure that this role is accommodated for given the other day-to-day roles and responsibilities Groups 2 and 3 assume Support Program components: Training Planning Leadership Time Be knowledgeable of the program!

28. Environmental Health and Safety Importance of having BSP Program Help first responders through first-hand knowledge of the building and contents. Information dissemination within the building as quickly as possible to avoid health or safety issues. Help those in need in an emergency event or threat e.g. individuals with disabilities. All leading to reduced injuries and property damage.

29. Environmental Health and Safety Complete these Online Trainings (once): COOP: http://training.fema.gov/EMIWeb/IS/courseOv erview.aspx?code=IS-546.a http://training.fema.gov/EMIWeb/IS/courseOv erview.aspx?code=IS-546.a NIMS: http://training.fema.gov/EMIWeb/IS/courseOv erview.aspx?code=IS-100.HE http://training.fema.gov/EMIWeb/IS/courseOv erview.aspx?code=IS-100.HE E-mail certificates to: tbradley@fau.edutbradley@fau.edu Important!

30. Environmental Health and Safety Thank you for your participation! Questions? Call (561) 297-3106 or e-mail tbradley@fau.edu tbradley@fau.edu