Presentation on theme: "Building Safety Personnel Program"— Presentation transcript:
1 Building Safety Personnel Program Florida Atlantic University Environmental Health and SafetyBuilding Safety Personnel Program
2 Building Safety Personnel (BSP) Program Program OverviewFormally known as Building Supervisor ProgramSub-CommitteeFormed to evaluate programImplement changesReports to University Safety CommitteeSub-CommitteePhysicalPlantUniversityPolicePartnerCampusesEH&S
3 EMERGENCY MGMT- OVERVIEW Emergency Operations Plan (EOP) – PREPAREDNESS, RESPONSE, RECOVERYFollow NIMS/ICS model for handling emergenciesIncludes Emergency Operations Center (EOC)Includes Annexes: Hazard SpecificFire, Hurricane, Hostile IntruderOccupant Emergency PlansContinuity of Operations (COOP) – RECOVERYMission Essential Functions (MEFs)12 hour/30day rule – MEFs need to be continued within 12 hours of being suspended and for up to 30 days if primary facilities are rendered inoperable.
4 BSP Program Occupant Emergency Plans = BSP Program! Addresses responses to emergency events:Shelter in PlaceEvacuationOtherUniversity-wide program
6 RISKS OF HAZARDS Impact on human life: injury, illness, death. Impact on the organization: property damage, reduced ability to continue academic, research, business functions.Impact on the environment: spills, contaminationOccupational issues: unsafe work environment
7 BSP Program – 3 Groups Group 1 Building Safety Administrator Planning; COOP/EmergencyDetermined from the occupancy of the building in question, for example,Majority of building occupants are part of programs under their purviewThey are the highest ranking individual stationed in the buildingNot required to be stationed in the building they oversee
8 Key Points for Administrators Be familiar with emergency plans, be involved in the review processBe involved in the appointment process of personnel within the buildings they overseeCommunicate any University policy or Functional Unit plan changes to all Safety Supervisors under their purview as well as other Functional UnitsSupport and help Safety Supervisors with compliance issues regarding building occupants and act as a liaison for other units
9 Be knowledgeable of the program! Key PointsEnsure that Safety Supervisors have necessary clearance for duties (e.g. Tier 2 Essential Personnel cards)Ensure that this role is accommodated for given the other day-to-day roles and responsibilities that Groups 2 and 3 assumeSupport Program components:TrainingPlanningLeadershipTimeBe knowledgeable of the program!
10 MAIN contact for first responders, EH&S and others for the building BSP Program – 3 GroupsGroup 2Building Safety SupervisorPlanning and ImplementationDetermined from the occupancy of the building in question, for example,Majority of building occupants are part of programs they are familiar withFamiliarity with building layout and occupantsStationed in the building they oversee or assigned to clusters of buildings that they are stationed in immediate proximity to.MAIN contact for first responders, EH&S and others for the building
11 Key Points for Safety Supervisors Be familiar with emergency plans, be involved in the review processBe involved in the appointment process of personnel within the buildingAcquire knowledge of the assigned building:Locations of exits, fume hoods, hazardous material areas, mechanical rooms, safety equipment; fire extinguishers, fire alarm panels, control and shut-off valves emergency phones as well as areas of rescue.Accompany, when warranted, the State Fire Marshall during building inspections.
12 Key Points for Safety Supervisors Report any unsafe conditions to EH&S or University Police.Know how to identify individuals requiring assistance and inform emergency responders of their location during an emergency. Include general idea of condition (wheelchair bound, injured, etc)Prepare a checklist of tasks to be performed by the Building Safety Representatives.Communicate plan changes to all Building Safety Representatives.Participate in meetings/updates.
13 Building Safety Supervisor Binder Each Building has 2 binders (under the care of the Safety Supervisors)Contents:Important Phone numbersAuthorizing documents: University PolicesCrisis Action GuideEmergency Planning Documents: COOP, ERP etc.Floor Plans with Life Safety Systems information, areas of rescue etc.Building Contacts sheet, notification trees.Training LogsOther Info
14 FLOOR PLANSEffort within the Division of Facilities to provide marked floor plans.Surveys conducted university-wideFloor Plans will be provided with the following indicated:Life safety systems; fire alarm panels, extinguishers, AEDShut off valves: water, gasLocations of mechanical and electrical roomsLocation of emergency generatorsLocation of chemical, biological, radiological labsGround floor: fire hydrants, main shut offs, etc.
15 BSP Program – 3 Groups Group 3 Building Safety Representative ImplementationDetermined from the occupancy of the building in question, for example,Majority of building occupants are part of college or division = floor rep.Different programs within building = departmental/unit rep.Stationed in the building they oversee
16 Building Safety Representative Qualifications:Representatives must be 12-month employees with a good understanding of the facilities and programs within their assigned department or unit. The ideal candidate has an eye for detail, is willing to follow direction, and has a calm demeanor in a crisis.Training:Emergency EvacuationSheltering in PlaceSevere WeatherOther
17 Building Safety Representative Duties:Participates in an annual or semi-annual update meeting.Understands the evacuation plan for the building.Assures that it is posted conspicuously throughout the department or unit.Maintains a departmental or unit emergency contact list.Pays attention to and reports safety or maintenance issues.
18 AlternatesThe Building Safety Supervisor is the only group to have an alternate.Role:An alternate will follow the same job description and guidelinesAssume the duties of the positionif the appointed person is not available,if the appointed position is vacated without replacement orif the appointed replacement is undergoing or has yet to undergo required training.
19 BSP Database Used for personnel and training tracking Can perform queries and print reports for example:Building Safety Personnel by Campus and BuildingBuilding Safety Personnel by NameAt this time, maintained by EH&S, howeverWill be hosted on the Emergency Planning and Response websiteAccess will be given to Safety Supervisors to:Update quarterly or when a change in personnel occursReview for accuracyCan export information for call out and text messaging alerting
20 ESSENTIAL PERSONNEL CARD All Safety Representatives should check with their Unit Leader in determining if they are essential personnel and to what group they belong.Level1Tier1Tier2All Safety Supervisors are Tier 2 Personnel
21 KNOW IT!! CRISIS ACTION GUIDE A University community safety guide. Building Safety Personnel procedures are tailored from these.Addresses a variety of events.Should be disseminated to all.Located:KNOW IT!!
22 Those in green have tailored procedures for Safety Supervisors. CRISIS ACTION GUIDEEvacuation Shelter in PlaceFire safety Suspicious PackagesSevere Weather Hurricane preparednessCivil Disturbances Catastrophic EventsHazardous Material Incidents Reporting CrimesSexual Assault Utility CrisesSecurity Access Medical EmergenciesCampus Violence Psychological CrisesImportant Phone NumbersThose in green have tailored procedures for Safety Supervisors.
23 TRAINING Onsite training for Safety Reps: Evacuation Shelter in place Utility Issues – planned/unplannedHurricane preparedness and recoveryOther information:Card Access and Essential Personnel ProgramFAU AlertHazard CommunicationsBlood borne pathogensSuspicious packages
25 EVACUATION INFORMATION Should be displayed in a visible location in the building for a quick reference in case of an emergencyThis information includes:Evacuation routesEvacuation guidelinesEmergency telephone numbersPlan escape procedure and escape routesKnow the locations of the two closest exits and be familiar with the path that leads to the outside
26 EVACUATION PLAN What is it?: Who develops it? Where can it be found? It is floor plan with exit routes marked.Who develops it?It is prepared by a qualified architect.Where can it be found?It is posted or mounted in a hallway or close to an exit door or elevator.
28 PRIMARY AND SECONDARY ESCAPE ROUTES Primary Route: The one that is closest to youSecondary Route: the one that is further away.Sometimes routes cannot be used due to the emergency event at hand:The emergency event or threat is occurring in or near the route.
29 Example of the 5th Floor Plan Diagrams are posted on the wall by the exit doors
30 Example of ½ of the 2nd Floor Plan Diagrams are posted on the wall by the exit doorWoman's RoomMen’s Room
31 ASSEMBLY AREA Know your assembly area outside the building Building Evacuation Points: Boca Raton Campus Davie Campus Ft. Lauderdale Campus Jupiter Campus SeaTech Campus Treasure Coast Campus
32 WHEN TO EVACUATEIf fire alarm is sounding and visual signals activatedFireSmokeBomb threatHazardous material spill (large or vapors)Rapidly deteriorating safety conditionsOther incidents where evacuating is needed (if in doubt, call University Police)Easiest way to notify building occupants of need to evacuate is to activate the fire alarm, if not already activated
33 WHEN NOT TO EVACUATEWhen fire alarm is not sounding or visual signals inactive and:No evidence of rapidly deteriorating safety conditions e.g. fire, smoke, bomb threat, spill.Localized hazard conditions (not spreading)Hostile Intruder/s (when occupants cannot safely do so)INSTEAD:Without compromising your safety, make an effort to get to the area of the emergency or get an explanation from a reliable source about the nature of the emergency.Notify University Police and Environmental Health and Safety and Building Safety Supervisor and alternate
34 INDIVIDUALS REQUIRING ASSISTANCE Individuals requiring assistance should go to their area of refuge and request assistance from others. Able-bodied persons should assist in the evacuation of individuals who require assistance.The assistance may be in the form of the following:Be familiar with the people requiring assistance who are routinely in your work area.Inform hearing impaired people that they have to evacuate.Assist visually impaired people to an exit stairway.Inform emergency personnel of the location of people inside the building who need help evacuating.In the extreme case that you must physically evacuate a person, ask how to safely carry/assist them.
35 A TYPICAL FIRE SCENARIO From the time a fire starts, smoke detectors may operate within 1 minute.Room temperatures at the ceiling when flashover occurs can reach 1,400 degrees.Flashover can occur within 4 minutes from the time a fire starts.From the time a fire starts, you generally will have less than 5 minutes to get out alive.
36 7Fire is accessed and water isnow being applied to the fire911 notifies fire dept.and fire dept. respondsCount heads, notify occupants, call fire dept.Alert occupants of fireUsually the total elapsed time is 15 minutes or greater.However, flashover occurred at 3 minutes and 41 seconds.All too often occupants are dead before the fire department is even notified.Consider the following statistics:Flashover OccursTIME LINE (minutes)A fire starts in your buildingand is activated bythe smoke detector
37 FIRE PROTECTION SYSTEMS Modern office buildings are designed with fire detection and suppression facilities to protect life and property from fire.Be familiar with fire protection systems and their locations.SMOKE DETECTORSHEAT DETECTORSSPRINKLER SYSTEMS
38 FIRE PROTECTION SYSTEMS The fire alarm pull stations are located by the exit doors leading to the stairwells.In an emergency, notification will be provided by a fire alarm that includes an audible and visual signal, or via the intercom system.
39 DUTIES RELATED TO SAFETY REPRESENTATIVES Maintain a list of staff in the department, including those who may need assistance.Order people to evacuate and ensure common areas closest to your occupied spaces are cleared (restrooms, break rooms, etc)Direct people to assigned areas – assembly areas and areas of rescue and take head count
40 DUTIES RELATED TO SAFETY REPRESENTATIVES Assist emergency responders and safety supervisors regarding location of individuals requiring assistance and department contents or operations.Keep evacuation procedures up to date and availableComplete duties assigned to you by Safety Supervisor and give update
43 SHELTER IN PLACE What to know: What to do: When to shelter in place Hazard is in immediate the vicinity or building andIt is dangerous to evacuateWhat to do:Hazard-based responseHazardous MaterialTornado/Severe WeatherHostile IntruderOther
44 SHELTER IN PLACE What hazards may warrant Shelter in Place action? Hazardous Materials spillSevere WeatherHostile Intruder situation where evacuation is not an optionSafety threats/emergency events in other buildingsOther
45 INDIVIDUALS REQUIRING ASSISTANCE Individuals requiring assistance should go to their area of refuge and request assistance from others. Able-bodied persons should assist in the sheltering in place of individuals who require assistance.The assistance may be in the form of the following:Be familiar with the people requiring assistance who are routinely in your work area.Inform hearing impaired people that they have to shelter in place.Assist visually impaired people to an appropriate shelter-in-place area.Inform emergency personnel of the location of people inside the building who are sheltering in place.Ask how to safely carry/assist them in the extreme case that you must physically move a person to an area better suited to sheltering in place,
46 SHELTER IN PLACE General – e.g. HAZMAT spill. Building’s HVAC system is shut off and it is acceptable to keep within the confines of the building envelopeLock down – e.g. Civil Unrest or Hostile Intruder.Individual rooms that can be locked are best.DO NOT USE BATHROOMSSevere Weather – e.g. Tornados/Lightning.Interior rooms or hallways and away from windows.
47 DUTIES RELATED TO SAFETY REPRESENTATIVES Maintain a list of staff in the building, including those who may need assistanceOrder people to shelter in place and ensure those in common areas closest to your occupied spaces are informed (restrooms, break rooms, etc)Direct people to appropriate areas to shelter depending on emergency (general, severe weather or lockdown)
48 DUTIES RELATED TO BUILDING SAFETY REPRESENTATIVES Assist emergency responders and Safety Supervisors regarding location of individuals requiring assistance and department contents or operations.Keep sheltering in place procedures up to date and availableComplete duties assigned to you by the Safety Supervisors and give updates
49 CARD ACCESS AND LOCKSShould the event necessitate a building lock down, those buildings with card access will be instantly secured. This can be done from within the University Police dispatch center.Officers will also respond and verify there are no standing open or propped doors. Safety supervisors and representatives may be contacted to assist if available.Only building occupants who possess essential personal cards will be able to gain access, until such a time normal operations can resume.
51 HURRICANE DUTIES Pre-season (threat): Pre-event: Post-event: Update plans and procedures and inform unitPhotograph facilities: offices, labs etcPrint hurricane guidelines card and perform assessmentPre-event:Print damage assessment formsAssign duties to staff:Secure offices, labs, equipmentAdvise staff to take personal items homePost-event:Record and report damages for repair and reimbursement
52 UTILITY ISSUES What to know: Types of Utilities in your area (gas, propane, plumbing, electrical)Leak vs. outageWhat to do: (dependant on degree or severity)Utility outageUtility leak/breakNotification (University Police or campus security then Work Control)
53 SUSPICIOUS PACKAGES What to know: What to do: Any item out of place and considered unusual should be treated with caution until identification can be made.What to do:Do not handle suspicious items, secure the area and notify the University Police.If you make contact with any suspicious material (powder or fluid) immediately secure the area, rinse hands and other contact areas with soap and water and notify the police department.
54 HAZARD COMMUNICATION What is it? Why is it needed? How is this done? Information about hazardous materials and associated protective measures.Why is it needed?To protect employees handling materials from exposure.How is this done?Through plans, labeling, Material Safety Data Sheets, inventories, and training.Why might I need to know about this?The building ay house hazardous materials in teaching/research labs, mechanical shops, janitorial supply areas, pipelines.You may be a source of information for first responders and building safety supervisors.
55 FAU Hazard Communication Plan What is it?EH&S procedures for:InventoriesLabelingMSDSsNon-routine tasksPiping SystemsTrainingMulti-owner sites (construction or renovation projects)
56 Routes Entry to Body: Exposure to Building Occupants: Inhalation – (breathing)Ingestion – (eating)Absorption through the skinInjection – (needles, glass, metal)Exposure to Building Occupants:Spills – surfaces such as floors, walls, equipment.Aerosolization – dispersal of material through the air or throughout building via HVAC system.Breaks in pipes or lines.
57 Hazard Information Labels: MSDS Types: ANSI (American National Standards Institute)NFPA (National Fire Protection Agency)HMIG (Hazardous Materials Identification Guide)DOT (Department of Transportation)MSDSWhat they areWhere to find them
58 Labels Danger HMIG ANSI NFPA DOT Consists of: Signal Word Danger Extremely Flammable LiquidHarmful or Fatal if SwallowedUse gloves and goggles andlocal ventilationDo not induce vomittingContact local poison control centerDOTColor CodedPictogram & Words9 Hazard ClassesConsists of:Signal WordDangerWarningCautionHazard ListingPrecautionary StatementFirst Aid MeasuresDegrees of Hazard4: Extreme3: Serious2: Moderate1: Slight0: Minimal
59 Facility and Equipment Markings and Important Symbols
60 BLOODBORNE PATHOGENS What are they? Why do I need to know about this? Microorganisms and viruses in blood and body fluids that can cause disease in humans. Includes bloodborne diseases such as HIV, Hepatitis B, C, and D, syphilis, malaria.Why do I need to know about this?There may be an emergency in the building involving bloodThe building you work may house BBP or OPIM in:Teaching/research labsIn an emergency event:You are a source of information for first responders and safety supervisors.
61 What to know… ROUTES OF EXPOSURE: UNIVERSAL PRECAUTIONS: Transfer of contaminated blood by objects or environmental surfaces from spills or injuryHBV can survive 1 week outside at room temp.Parenteral: piercing the mucous membranes or the skin barrier through needlesticks, cuts, abrasions and human bites.Sharp instrument injury and pre-existing lesions provide an entryMucous membrane contamination of the eye, nose, or mouth resulting from splashes, spraying, and splattering of blood or body fluids (aerosol formation)UNIVERSAL PRECAUTIONS:Treat all blood and OPIM as potentially infectious for BBPdoes not matter where source originateddoes not apply to body excretions/secretions unless visibly contaminated with blood or OPIM
62 BBP StandardThe standard outlines policy and procedures to protect workers that includes:Exposure determination: employees with reasonably anticipated contact with BBP in their job classification and proceduresInitial and annual trainingEngineering controls and safe work practicesImmunization and post exposure proceduresHazard communication, proper waste disposal, exposure control planFor those who do not work with BBP or OPIM, if you are exposed the post exposure procedures aspect of the standard would apply.
63 Visit www.fau.edu/ehs for more information FAU ALERTCall OutSirensText MessageMyFAUHome PageNews MediaVoicHotlineWeb pagesBldg PersonnelOperatorThese are the various means FAU uses to disseminate information to the University community regarding an emergency.Visit for more information
64 Key Points…Report any unsafe conditions to EH&S or University Police and then the Safety Supervisor or alternate.Know how to identify individuals requiring assistance and inform emergency responders and safety supervisors of their location during an emergency. Include general idea of condition (wheelchair bound, injured, etc)Always keep University Police and Safety Supervisors informedEnsure that your Shelter-In-Place and Evacuation plans are up-to-date and communicated to those whom you will direct (department/floor/etc.)
65 Key Points…Ensure that common areas assigned to you (restrooms, break rooms, classrooms, hallways, etc.) are checked and cleared or occupants of these areas are clearly informed as to what action to take.Communicate changes and issues related to the building and emergency planning to your department leadership and Safety SupervisorDistribute the Crisis Action Guide to all
66 Importance of having BSP Program Help first responders through first-hand knowledge of the building and contents.Information dissemination within the building as quickly as possible to avoid health or safety issues.Help those in need in an emergency event or threat e.g. individuals with disabilities.All leading to reduced injury and property damage.