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Florida Atlantic University Environmental Health and Safety Building Safety Personnel Program.

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Presentation on theme: "Florida Atlantic University Environmental Health and Safety Building Safety Personnel Program."— Presentation transcript:

1 Florida Atlantic University Environmental Health and Safety Building Safety Personnel Program

2 Environmental Health and Safety Building Safety Personnel (BSP) Program Program Overview Formally known as Building Supervisor Program Sub-Committee Formed to evaluate program Implement changes Reports to University Safety Committee Physical Plant University Police Partner Campuses EH&S Sub-Committee

3 Environmental Health and Safety EMERGENCY MGMT- OVERVIEW Emergency Operations Plan (EOP) – PREPAREDNESS, RESPONSE, RECOVERY Follow NIMS/ICS model for handling emergencies Includes Emergency Operations Center (EOC) Includes Annexes: Hazard Specific Fire, Hurricane, Hostile Intruder Occupant Emergency Plans Continuity of Operations (COOP) – RECOVERY Mission Essential Functions (MEFs) 12 hour/30day rule – MEFs need to be continued within 12 hours of being suspended and for up to 30 days if primary facilities are rendered inoperable.

4 Environmental Health and Safety Occupant Emergency Plans = BSP Program! Addresses responses to emergency events: Shelter in Place Evacuation Other University-wide program BSP Program

5 Environmental Health and Safety Types: Natural: Severe weather: Tornadoes, Lightning, Hurricanes Flooding Wild Fires Man-Made: Fires, Hostile Intruder, Civil Disturbances, Explosions Technological: Cyber-Terrorism HAZARDS

6 Environmental Health and Safety RISKS OF HAZARDS Impact on human life: injury, illness, death. Impact on the organization: property damage, reduced ability to continue academic, research, business functions. Impact on the environment: spills, contamination Occupational issues: unsafe work environment

7 Environmental Health and Safety BSP Program – 3 Groups Group 1 Building Safety Administrator Planning; COOP/Emergency Determined from the occupancy of the building in question, for example, Majority of building occupants are part of programs under their purview They are the highest ranking individual stationed in the building Not required to be stationed in the building they oversee

8 Environmental Health and Safety Key Points for Administrators Be familiar with emergency plans, be involved in the review process Be involved in the appointment process of personnel within the buildings they oversee Communicate any University policy or Functional Unit plan changes to all Safety Supervisors under their purview as well as other Functional Units Support and help Safety Supervisors with compliance issues regarding building occupants and act as a liaison for other units

9 Environmental Health and Safety Key Points Ensure that Safety Supervisors have necessary clearance for duties (e.g. Tier 2 Essential Personnel cards) Ensure that this role is accommodated for given the other day-to-day roles and responsibilities that Groups 2 and 3 assume Support Program components: Training Planning Leadership Time Be knowledgeable of the program!

10 Environmental Health and Safety BSP Program – 3 Groups Group 2 Building Safety Supervisor Planning and Implementation Determined from the occupancy of the building in question, for example, Majority of building occupants are part of programs they are familiar with Familiarity with building layout and occupants Stationed in the building they oversee or assigned to clusters of buildings that they are stationed in immediate proximity to. MAIN contact for first responders, EH&S and others for the building

11 Environmental Health and Safety Be familiar with emergency plans, be involved in the review process Be involved in the appointment process of personnel within the building Acquire knowledge of the assigned building: Locations of exits, fume hoods, hazardous material areas, mechanical rooms, safety equipment; fire extinguishers, fire alarm panels, control and shut-off valves emergency phones as well as areas of rescue. Accompany, when warranted, the State Fire Marshall during building inspections. Key Points for Safety Supervisors

12 Environmental Health and Safety Key Points for Safety Supervisors Report any unsafe conditions to EH&S or University Police. Know how to identify individuals requiring assistance and inform emergency responders of their location during an emergency. Include general idea of condition (wheelchair bound, injured, etc) Prepare a checklist of tasks to be performed by the Building Safety Representatives. Communicate plan changes to all Building Safety Representatives. Participate in meetings/updates.

13 Environmental Health and Safety Building Safety Supervisor Binder Each Building has 2 binders (under the care of the Safety Supervisors) Contents: Important Phone numbers Authorizing documents: University Polices Crisis Action Guide Emergency Planning Documents: COOP, ERP etc. Floor Plans with Life Safety Systems information, areas of rescue etc. Building Contacts sheet, notification trees. Training Logs Other Info

14 Environmental Health and Safety Effort within the Division of Facilities to provide marked floor plans. Surveys conducted university-wide Floor Plans will be provided with the following indicated: Life safety systems; fire alarm panels, extinguishers, AED Shut off valves: water, gas Locations of mechanical and electrical rooms Location of emergency generators Location of chemical, biological, radiological labs Ground floor: fire hydrants, main shut offs, etc. FLOOR PLANS

15 Environmental Health and Safety BSP Program – 3 Groups Group 3 Building Safety Representative Implementation Determined from the occupancy of the building in question, for example, Majority of building occupants are part of college or division = floor rep. Different programs within building = departmental/unit rep. Stationed in the building they oversee

16 Environmental Health and Safety Building Safety Representative Qualifications : Representatives must be 12-month employees with a good understanding of the facilities and programs within their assigned department or unit. The ideal candidate has an eye for detail, is willing to follow direction, and has a calm demeanor in a crisis. Training : Emergency Evacuation Sheltering in Place Severe Weather Other

17 Environmental Health and Safety Building Safety Representative Duties: Participates in an annual or semi-annual update meeting. Understands the evacuation plan for the building. Assures that it is posted conspicuously throughout the department or unit. Maintains a departmental or unit emergency contact list. Pays attention to and reports safety or maintenance issues.

18 Environmental Health and Safety Alternates The Building Safety Supervisor is the only group to have an alternate. Role: An alternate will follow the same job description and guidelines Assume the duties of the position if the appointed person is not available, if the appointed position is vacated without replacement or if the appointed replacement is undergoing or has yet to undergo required training.

19 Environmental Health and Safety Used for personnel and training tracking Can perform queries and print reports for example: Building Safety Personnel by Campus and Building Building Safety Personnel by Name At this time, maintained by EH&S, however Will be hosted on the Emergency Planning and Response website Access will be given to Safety Supervisors to: Update quarterly or when a change in personnel occurs Review for accuracy Can export information for call out and text messaging alerting BSP Database

20 Environmental Health and Safety ESSENTIAL PERSONNEL CARD All Safety Representatives should check with their Unit Leader in determining if they are essential personnel and to what group they belong. Level1 Tier1 Tier2 All Safety Supervisors are Tier 2 Personnel

21 Environmental Health and Safety A University community safety guide. Building Safety Personnel procedures are tailored from these. Addresses a variety of events. Should be disseminated to all. Located: CRISIS ACTION GUIDE KNOW IT!!

22 Environmental Health and Safety CRISIS ACTION GUIDE EvacuationShelter in Place Fire safetySuspicious Packages Severe WeatherHurricane preparedness Civil DisturbancesCatastrophic Events Hazardous Material Incidents Reporting Crimes Sexual AssaultUtility Crises Security AccessMedical Emergencies Campus ViolencePsychological Crises Important Phone Numbers Those in green have tailored procedures for Safety Supervisors.

23 Environmental Health and Safety Onsite training for Safety Reps: Evacuation Shelter in place Utility Issues – planned/unplanned Hurricane preparedness and recovery Other information: Card Access and Essential Personnel Program FAU Alert Hazard Communications Blood borne pathogens Suspicious packages TRAINING

24 Environmental Health and Safety EMERGENCY EVACUATION

25 Environmental Health and Safety EVACUATION INFORMATION Should be displayed in a visible location in the building for a quick reference in case of an emergency This information includes: Evacuation routes Evacuation guidelines Emergency telephone numbers Plan escape procedure and escape routes Know the locations of the two closest exits and be familiar with the path that leads to the outside

26 Environmental Health and Safety EVACUATION PLAN What is it?: It is floor plan with exit routes marked. Who develops it? It is prepared by a qualified architect. Where can it be found? It is posted or mounted in a hallway or close to an exit door or elevator.

27 Environmental Health and Safety EVACUATION PLAN Routes Assembly Areas Procedures

28 Environmental Health and Safety PRIMARY AND SECONDARY ESCAPE ROUTES Primary Route: The one that is closest to you Secondary Route: the one that is further away. Sometimes routes cannot be used due to the emergency event at hand: The emergency event or threat is occurring in or near the route.

29 Environmental Health and Safety Example of the 5 th Floor PlanDiagrams are posted on the wall by the exit doors

30 Environmental Health and Safety Woman's Room Mens Room Example of ½ of the 2 nd Floor PlanDiagrams are posted on the wall by the exit door

31 Environmental Health and Safety ASSEMBLY AREA Know your assembly area outside the building Building Evacuation Points: Boca Raton Campus Davie Campus Ft. Lauderdale Campus Jupiter Campus SeaTech Campus Treasure Coast Campus Boca Raton Campus Davie Campus Ft. Lauderdale Campus Jupiter Campus SeaTech Campus Treasure Coast Campus

32 Environmental Health and Safety WHEN TO EVACUATE If fire alarm is sounding and visual signals activated Fire Smoke Bomb threat Hazardous material spill (large or vapors) Rapidly deteriorating safety conditions Other incidents where evacuating is needed (if in doubt, call University Police) Easiest way to notify building occupants of need to evacuate is to activate the fire alarm, if not already activated

33 Environmental Health and Safety WHEN NOT TO EVACUATE When fire alarm is not sounding or visual signals inactive and: No evidence of rapidly deteriorating safety conditions e.g. fire, smoke, bomb threat, spill. Localized hazard conditions (not spreading) Hostile Intruder/s (when occupants cannot safely do so) INSTEAD: Without compromising your safety, make an effort to get to the area of the emergency or get an explanation from a reliable source about the nature of the emergency. Notify University Police and Environmental Health and Safety and Building Safety Supervisor and alternate

34 Environmental Health and Safety INDIVIDUALS REQUIRING ASSISTANCE Individuals requiring assistance should go to their area of refuge and request assistance from others. Able-bodied persons should assist in the evacuation of individuals who require assistance. The assistance may be in the form of the following: Be familiar with the people requiring assistance who are routinely in your work area. Inform hearing impaired people that they have to evacuate. Assist visually impaired people to an exit stairway. Inform emergency personnel of the location of people inside the building who need help evacuating. In the extreme case that you must physically evacuate a person, ask how to safely carry/assist them.

35 Environmental Health and Safety A TYPICAL FIRE SCENARIO From the time a fire starts, smoke detectors may operate within 1 minute. Room temperatures at the ceiling when flashover occurs can reach 1,400 degrees. Flashover can occur within 4 minutes from the time a fire starts. From the time a fire starts, you generally will have less than 5 minutes to get out alive.

36 Environmental Health and Safety A fire starts in your building and is activated by the smoke detector TIME LINE (minutes) Fire is accessed and water is now being applied to the fire Count heads, notify occupants, call fire dept. Alert occupants of fire Flashover Occurs 911 notifies fire dept. and fire dept. responds

37 Environmental Health and Safety FIRE PROTECTION SYSTEMS Modern office buildings are designed with fire detection and suppression facilities to protect life and property from fire. Be familiar with fire protection systems and their locations. HEAT DETECTORSSPRINKLER SYSTEMSSMOKE DETECTORS

38 Environmental Health and Safety The fire alarm pull stations are located by the exit doors leading to the stairwells. In an emergency, notification will be provided by a fire alarm that includes an audible and visual signal, or via the intercom system. FIRE PROTECTION SYSTEMS

39 Environmental Health and Safety DUTIES RELATED TO SAFETY REPRESENTATIVES Maintain a list of staff in the department, including those who may need assistance. Order people to evacuate and ensure common areas closest to your occupied spaces are cleared (restrooms, break rooms, etc) Direct people to assigned areas – assembly areas and areas of rescue and take head count

40 Environmental Health and Safety DUTIES RELATED TO SAFETY REPRESENTATIVES Assist emergency responders and safety supervisors regarding location of individuals requiring assistance and department contents or operations. Keep evacuation procedures up to date and available Complete duties assigned to you by Safety Supervisor and give update

41 Environmental Health and Safety GET OUT and STAY ALIVE!

42 Environmental Health and Safety SHELTER IN PLACE

43 Environmental Health and Safety SHELTER IN PLACE What to know: When to shelter in place Hazard is in immediate the vicinity or building and It is dangerous to evacuate What to do: Hazard-based response Hazardous Material Tornado/Severe Weather Hostile Intruder Other

44 Environmental Health and Safety What hazards may warrant Shelter in Place action? Hazardous Materials spill Severe Weather Hostile Intruder situation where evacuation is not an option Safety threats/emergency events in other buildings Other SHELTER IN PLACE

45 Environmental Health and Safety INDIVIDUALS REQUIRING ASSISTANCE Individuals requiring assistance should go to their area of refuge and request assistance from others. Able-bodied persons should assist in the sheltering in place of individuals who require assistance. The assistance may be in the form of the following: Be familiar with the people requiring assistance who are routinely in your work area. Inform hearing impaired people that they have to shelter in place. Assist visually impaired people to an appropriate shelter-in-place area. Inform emergency personnel of the location of people inside the building who are sheltering in place. Ask how to safely carry/assist them in the extreme case that you must physically move a person to an area better suited to sheltering in place,

46 Environmental Health and Safety SHELTER IN PLACE Severe Weather – e.g. Tornados/ Lightning. Interior rooms or hallways and away from windows. General – e.g. HAZMAT spill. Buildings HVAC system is shut off and it is acceptable to keep within the confines of the building envelope Lock down – e.g. Civil Unrest or Hostile Intruder. Individual rooms that can be locked are best. DO NOT USE BATHROOMS

47 Environmental Health and Safety DUTIES RELATED TO SAFETY REPRESENTATIVES Maintain a list of staff in the building, including those who may need assistance Order people to shelter in place and ensure those in common areas closest to your occupied spaces are informed (restrooms, break rooms, etc) Direct people to appropriate areas to shelter depending on emergency (general, severe weather or lockdown)

48 Environmental Health and Safety DUTIES RELATED TO BUILDING SAFETY REPRESENTATIVES Assist emergency responders and Safety Supervisors regarding location of individuals requiring assistance and department contents or operations. Keep sheltering in place procedures up to date and available Complete duties assigned to you by the Safety Supervisors and give updates

49 Environmental Health and Safety Should the event necessitate a building lock down, those buildings with card access will be instantly secured. This can be done from within the University Police dispatch center. Officers will also respond and verify there are no standing open or propped doors. Safety supervisors and representatives may be contacted to assist if available. Only building occupants who possess essential personal cards will be able to gain access, until such a time normal operations can resume. CARD ACCESS AND LOCKS

50 Environmental Health and Safety HURRICANES Storm Terms Tropical Depression: <38mph Tropical Storm: 39mph – 73mph Hurricane: >73mph Watch vs Warning Watch: storm conditions within 36 hours Warning: storm conditions within 24 hours Intensity categories: Saffir-Simpson Scale Cat 1: 74mph – 95mph Cat 2: 96mph – 110mph Cat 3: 111mph – 130mph Cat 4: 131mph – 155mph Cat 5: > 155mph

51 Environmental Health and Safety HURRICANE DUTIES Pre-season (threat): Update plans and procedures and inform unit Photograph facilities: offices, labs etc Print hurricane guidelines card and perform assessment Pre-event: Print damage assessment forms Assign duties to staff: Secure offices, labs, equipment Advise staff to take personal items home Post-event: Record and report damages for repair and reimbursement

52 Environmental Health and Safety UTILITY ISSUES What to know: Types of Utilities in your area (gas, propane, plumbing, electrical) Leak vs. outage What to do: (dependant on degree or severity) Utility outage Utility leak/break Notification (University Police or campus security then Work Control)

53 Environmental Health and Safety SUSPICIOUS PACKAGES What to know: Any item out of place and considered unusual should be treated with caution until identification can be made. What to do: Do not handle suspicious items, secure the area and notify the University Police. If you make contact with any suspicious material (powder or fluid) immediately secure the area, rinse hands and other contact areas with soap and water and notify the police department.

54 Environmental Health and Safety HAZARD COMMUNICATION What is it? Information about hazardous materials and associated protective measures. Why is it needed? To protect employees handling materials from exposure. How is this done? Through plans, labeling, Material Safety Data Sheets, inventories, and training. Why might I need to know about this? The building ay house hazardous materials in teaching/research labs, mechanical shops, janitorial supply areas, pipelines. You may be a source of information for first responders and building safety supervisors.

55 Environmental Health and Safety What is it? EH&S procedures for: Inventories Labeling MSDSs Non-routine tasks Piping Systems Training Multi-owner sites (construction or renovation projects) FAU Hazard Communication Plan

56 Environmental Health and Safety Entry to Body: Inhalation – (breathing) Ingestion – (eating) Absorption through the skin Injection – (needles, glass, metal) Exposure to Building Occupants: Spills – surfaces such as floors, walls, equipment. Aerosolization – dispersal of material through the air or throughout building via HVAC system. Breaks in pipes or lines. Routes

57 Environmental Health and Safety Labels: Types: ANSI (American National Standards Institute) NFPA (National Fire Protection Agency) HMIG (Hazardous Materials Identification Guide) DOT (Department of Transportation) MSDS What they are Where to find them Hazard Information

58 Environmental Health and Safety Danger Extremely Flammable Liquid Harmful or Fatal if Swallowed Use gloves and goggles and local ventilation Do not induce vomitting Contact local poison control center Consists of: Signal WordSignal Word Danger Danger Warning Warning Caution Caution Hazard Listing Precautionary Statement First Aid Measures Labels Degrees of Hazard –4: Extreme –3: Serious –2: Moderate –1: Slight –0: Minimal Color Coded Pictogram & Words 9 Hazard Classes ANSINFPA HMIG DOT

59 Environmental Health and Safety Facility and Equipment Markings and Important Symbols

60 Environmental Health and Safety What are they? Microorganisms and viruses in blood and body fluids that can cause disease in humans. Includes bloodborne diseases such as HIV, Hepatitis B, C, and D, syphilis, malaria. Why do I need to know about this? There may be an emergency in the building involving blood The building you work may house BBP or OPIM in: Teaching/research labs In an emergency event: You are a source of information for first responders and safety supervisors. BLOODBORNE PATHOGENS

61 Environmental Health and Safety ROUTES OF EXPOSURE: Transfer of contaminated blood by objects or environmental surfaces from spills or injury HBV can survive 1 week outside at room temp. Parenteral: piercing the mucous membranes or the skin barrier through needlesticks, cuts, abrasions and human bites. Sharp instrument injury and pre-existing lesions provide an entry Mucous membrane contamination of the eye, nose, or mouth resulting from splashes, spraying, and splattering of blood or body fluids (aerosol formation) UNIVERSAL PRECAUTIONS: Treat all blood and OPIM as potentially infectious for BBP does not matter where source originated does not apply to body excretions/secretions unless visibly contaminated with blood or OPIM What to know…

62 Environmental Health and Safety The standard outlines policy and procedures to protect workers that includes: Exposure determination: employees with reasonably anticipated contact with BBP in their job classification and procedures Initial and annual training Engineering controls and safe work practices Immunization and post exposure procedures Hazard communication, proper waste disposal, exposure control plan BBP Standard For those who do not work with BBP or OPIM, if you are exposed the post exposure procedures aspect of the standard would apply.

63 Environmental Health and Safety FAU ALERT Operator Voic MyFAU Home Page News Media Web pages Hotline Bldg Personnel Call OutSirens Text Message These are the various means FAU uses to disseminate information to the University community regarding an emergency. Visit for more informationwww.fau.edu/ehs

64 Environmental Health and Safety Report any unsafe conditions to EH&S or University Police and then the Safety Supervisor or alternate. Know how to identify individuals requiring assistance and inform emergency responders and safety supervisors of their location during an emergency. Include general idea of condition (wheelchair bound, injured, etc) Always keep University Police and Safety Supervisors informed Ensure that your Shelter-In-Place and Evacuation plans are up-to-date and communicated to those whom you will direct (department/floor/etc.) Key Points…

65 Environmental Health and Safety Ensure that common areas assigned to you (restrooms, break rooms, classrooms, hallways, etc.) are checked and cleared or occupants of these areas are clearly informed as to what action to take. Communicate changes and issues related to the building and emergency planning to your department leadership and Safety Supervisor Distribute the Crisis Action Guide to all Key Points…

66 Environmental Health and Safety Importance of having BSP Program Help first responders through first-hand knowledge of the building and contents. Information dissemination within the building as quickly as possible to avoid health or safety issues. Help those in need in an emergency event or threat e.g. individuals with disabilities. All leading to reduced injury and property damage.

67 Environmental Health and Safety BSP Program (Building Safety Personnel): Planning.php Planning.php Crisis Action Guide: Card Access Fire Safety: program.php program.php Important!

68 Environmental Health and Safety Evacuation Assembly Areas: Boca Raton: Boca.doc Boca.doc Davie: Davie.dochttp://www.fau.edu/facilities/ehs/info/BldgEvacPoints- Davie.doc Fort Lauderdale: Jupiter: JDM.dochttp://www.fau.edu/facilities/ehs/info/BldgEvacPoints- JDM.doc Sea Tech: Treasure Coast: Important!

69 Environmental Health and Safety Hurricane Information (FAU Hurricane Info): cy-Planning.php cy-Planning.php Utilities: Chemical Safety & MSDS: Biological Safety incl. BBP: l-safety-programs.php l-safety-programs.php Important!

70 Environmental Health and Safety Thank you for your participation! Questions? Call (561) or If no questions – click here to let us know that you have completed this training.click here


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