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Copyright 2006 VisionWorks: Reproduction of this is encouraged with this copyright line intact. How to Enhance Personal Productivity By Janet Hadley How.

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Presentation on theme: "Copyright 2006 VisionWorks: Reproduction of this is encouraged with this copyright line intact. How to Enhance Personal Productivity By Janet Hadley How."— Presentation transcript:

1 Copyright 2006 VisionWorks: Reproduction of this is encouraged with this copyright line intact. How to Enhance Personal Productivity By Janet Hadley How to Enhance Personal Productivity Step 1: How to Assess the Current State of Leadership Step 2: How to Create a Leadership Mission and Vision Statement Step 3: How to Create a Leadership Execution Plan Step 4: How to Position Yourself for Success Questions? Contact Janet Hadley, Executive Coach, ( 508) Website: Please contact Janet Hadley for a leadership execution plan that is customized to your specific needs. The first consultation is complimentary. VisionWorks Creating Leadership Excellence Since 1996 Enhancing personal productivity is key to becoming a great leader. It is not what you do as much as how you do it. Developing key skills will yield significant improvements. How do you begin enhancing personal productivity? By assessing the current state of your leadership. 1. List the areas where your leadership is effective, such as: I train and develop employees. I am good at removing barriers. I establish clear expectations. 2. List all the areas where your leadership is not that effective, such as: I try to handle too many details. Project implementation Employees ask me to resolve all of their issues. I am not prioritizing my time. I do not provide employee feedback. The key thing is to be honest in your assessment. To improve your situation you first need to acknowledge that an area is not working well, and that it is a development opportunity for you. What challenges are you currently facing with employees? What working relationships need to be improved? Are you spending enough time on key priorities? Are you leading by example? 3. Identify the underlying causes to what is not working well. Ask yourself why there are some aspects of your leadership that are not working well. Take the time to uncover all underlying causes. Examples of Underlying Causes: Not enough communication Lack of skills Lack of trust Unclear expectations and authority levels Competing priorities 4. Obtain feedback from key leaders and employees. Create a list of people you need to obtain feedback from in order to have an accurate assessment of your current situation. Decide how to obtain the feedback. Will you and your key employees feel comfortable having open and honest communication about your leadership, or do you prefer to rely on an outside source to obtain the valuable information? 5. Assess the results that you obtained from key leaders and employees. Does it match your assessment? Were new developmental areas identified? You want to focus on patterns, not individual responses. Congratulations! You’re on your way to enhancing your productivity. Next step-How to Create a Leadership Mission and Vision Statement How to Assess the Current State of Leadership

2 Copyright 2006 VisionWorks: Reproduction of this is encouraged with this copyright line intact. How to Enhance Personal Productivity By Janet Hadley How to Enhance Personal Productivity Step 1: How to Assess the Current State of Leadership Step 2: How to Create a Leadership Mission and Vision Statement Step 3: How to Create a Leadership Execution Plan Step 4: How to Position Yourself for Success Questions? Contact Janet Hadley, Executive Coach, ( 508) Website: Please contact Janet Hadley, for a leadership execution plan that is customized to your specific needs. The first consultation is complimentary. VisionWorks Creating Leadership Excellence Since 1996 Creating a leadership mission and vision statement is critical to enhancing personal productivity. This challenging process takes time and reflection. How will you benefit? A clear purpose and an exciting vision increases your capacity for effective action, and also helps you focus on priorities, and responsibilities linked to long-term business results. If your organization has a corporate mission and vision statement, align it with your leadership mission and vision. Let’s begin. 1. Create a leadership mission statement. What is the purpose of your role? Is it to develop and inspire high performance? Create a motivating team ? Develop a strategic plan to enable future growth? Maximize employee satisfaction, efficiency and overall company profitability? Brainstorm a list and then consolidate until you have a few sentences or bullets. Mission Example: Lead the effort to create and implement strategic plan. Develop leaders and business opportunities. Build an empowering team environment that exceeds customer expectations. 2. Create a leadership vision. What type of leader do you want to be? List qualities valued by employees, customers and you. Effectiveness? Passionate? Approachable? Opportunity- focused? What end results do you really want to create that best serve the organization? High performing teams? Delighted customers? Organizational growth and profitability? The key thing is to identify what you want to create, not how. A vision statement, which typically includes a sentence or two, and/or a few bulleted items, is positive, exciting, meaningful and written in the present tense, as if it is already achieved. Vision Example: Innovative, proactive and supportive leader, who creates excellence with high performing teams. The clearer the vision, the faster you will achieve it. You will know when you strike a powerful vision- you will feel it! Congratulations! You have taken another step in enhancing your productivity. Next step- How to Create a Leadership Execution Plan How to Create a Leadership Mission and Vision Statement

3 Copyright 2006 VisionWorks: Reproduction of this is encouraged with this copyright line intact. VisionWorks Creating Leadership Excellence Since 1996 How to Enhance Personal Productivity By Janet Hadley How to Enhance Personal Productivity Step 1: How to Assess the Current State of Leadership Step 2: How to Create a Leadership Mission and Vision Statement Step 3: How to Create a Leadership Execution Plan Step 4: How to Position Yourself for Success Questions? Contact Janet Hadley, Executive Coach, ( 508) Website: Please contact Janet Hadley, for a leadership execution plan that is customized to your specific needs. The first consultation is complimentary. Creating a leadership execution plan is easy when you understand your current situation and have a clear mission and exciting vision. Let’s begin. 1. Focus on your exciting vision and the benefits of achieving that vision. 2. Generate a wide variety of ideas (20 or more) to help you fulfill mission and achieve vision. Be specific with ideas, but do not analyze them at this point. All ideas are good, even if they seem impossible. What specific actions are needed to achieve your vision? What ideas would really be exciting? What actions would make it as easy as possible? What have you always wanted to do differently? List every idea, starting with an action verb. For example: Establish and communicate clear expectations. Provide positive feedback. Resolve team conflict. Include values and behaviors you must demonstrate to fulfill mission. Identify skills and knowledge required to achieve vision, such as: Seek input from others. Model learning from others. Actively listen. Learn how to coach others. 3. Identify and group closely related ideas, then name the categories. The categories will be key strategies in achieving your vision. For example: Build high performing team. Improve resource utilization. Enhance skills and capabilities. 4. Rank each category high, medium, or low in terms of the benefits it will bring to you and your organization. 5. Rank each category high, medium, or low in terms of the amount of resources (time, money and people) required to implement. For example: Build high performing team High Benefits, Medium Resources 6. Develop a four to six week execution plan to move you towards your vision. Expand upon your ideas and create a realistic execution plan. Begin with the high benefit, low resource ideas to build momentum. Commit at least one to two hours per week for implementation. Create a project plan in Excel to help you organize and prioritize. Congratulations! You have taken the third step in enhancing your productivity. Next step-How to Position Yourself for Success. How to Create a Leadership Execution Plan

4 Copyright 2006 VisionWorks: Reproduction of this is encouraged with this copyright line intact. VisionWorks Creating Leadership Excellence Since 1996 How to Enhance Personal Productivity By Janet Hadley How to Enhance Personal Productivity Step 1: How to Assess the Current State of Leadership Step 2: How to Create a Leadership Mission and Vision Statement Step 3: How to Create a Leadership Execution Plan Step 4: How to Position Yourself for Success Questions? Contact Janet Hadley, Executive Coach, ( 508) Website: Please contact Janet Hadley, for a leadership execution plan that is customized to your specific needs. The first consultation is complimentary. Position yourself for success in fulfilling the mission and achieving your exciting vision by taking the following steps: 1. Identify the beliefs necessary to achieve your vision. Enabling beliefs may include: I do not have all the answers. There are multiple ways to achieve desired end result. Employees expertise should be valued and trusted. It is important to share as much information as possible. 2. Identify and change limiting beliefs to enabling beliefs. This is challenging and takes time. Limiting beliefs are difficult to bring to the surface, however, many times they are obstacles to success. Limiting beliefs may include: If I give up control, there will be many problems. I know the best way. 3. Align your priorities to enable mission and vision. Your priorities will change now that you have completed this process. Take the necessary time to align your priorities. 4. Eliminate activities that do not add value. List everything you do for one day and make necessary changes. If there are meetings you lead or reports you generate that add no value, try to increase their effectiveness, or eliminate them. 4. Establish a time management system that provides for proactive time. Block off time when you are the most creative for planning and preparing. Work smart, not hard. Do not confuse activity with productivity. Be conscious about what you are adding to your schedule. Be vision-focused rather than task-focused. To be an effective leader you should be spending time preparing, preventing and planning, as well as improving skills and capabilities, simplifying and relationship building. Begin each day reading your mission and vision statement and checking your objectives. End each day assessing how you utilized your time and making necessary changes. 5. Every one to two weeks assess how you are progressing towards your vision. Learn from your actions and make necessary revisions to your leadership execution plan. Uncover and remove barriers. Every four to six weeks create another plan. Congratulations! You have completed the fourth step to enhancing your productivity. How to Position Yourself for Success


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