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Demystifying Transfer Review September 2014. AGENDA Minimum qualifications vs. selection Comprehensive Review Two case studies “If I could only choose.

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Presentation on theme: "Demystifying Transfer Review September 2014. AGENDA Minimum qualifications vs. selection Comprehensive Review Two case studies “If I could only choose."— Presentation transcript:

1 Demystifying Transfer Review September 2014

2 AGENDA Minimum qualifications vs. selection Comprehensive Review Two case studies “If I could only choose one student next year, and randomly, it would be a transfer student. They are seriously not kidding around.” —Avril Thorne, Professor, Psychology, UCSC

3 UC COUNSELOR CONFERENCE SEPTEMBER 2014  Qualifications = minimum requirements to be qualified for admission to the University of California system  For Junior Transfer –  7 course pattern of classes  60 UC-transferable semester units  2.40 grade point average in UC-transferable courses TRANSFER QUALIFICATIONS

4 UC COUNSELOR CONFERENCE SEPTEMBER 2014  Applicants are admitted primarily on the basis of academic performance and preparation for the major  Preparation is assessed by a review of:  GPA  Completion of lower division prerequisite courses for the major  Breadth courses for the College/School  Grade trends ADMISSION EVALUATION

5 UC COUNSELOR CONFERENCE SEPTEMBER 2014  Additional considerations:  Interest in the major  Extracurricular accomplishments  Employment and/or family responsibilities  Personal qualities such as leadership and motivation  Potential to contribute to the intellectual and cultural diversity of the campus  Veteran status, foster care  Completion of AAT/AST degree ADMISSION EVALUATION

6 UC COUNSELOR CONFERENCE SEPTEMBER 2014  Academic factors (major preparation, GPA) are most important.  All factors, academic and non-academic, are reviewed in the context of each applicant’s circumstances.  We also consider available resources and/or opportunities, and accomplishments given these circumstances. COMPREHENSIVE REVIEW

7 UC COUNSELOR CONFERENCE SEPTEMBER 2014 WE LOOK FOR:  Demonstration of intellectual curiosity and interest in the intended major  Evidence of a student’s ability to think and write analytically  Personal qualities such as maturity, perseverance, tenacity, leadership, and/or service to others  Not just what a student has done, but the choices he/she has made and what he/she gained as a result of those choices PERSONAL STATEMENT

8 UC COUNSELOR CONFERENCE SEPTEMBER 2014 CASE STUDY Case Study #1

9 UC COUNSELOR CONFERENCE SEPTEMBER 2014 CASE STUDY

10 UC COUNSELOR CONFERENCE SEPTEMBER 2014 CASE STUDY Communication with Student

11 UC COUNSELOR CONFERENCE SEPTEMBER 2014 CASE STUDY Student Response

12 UC COUNSELOR CONFERENCE SEPTEMBER 2014 CASE STUDY Additional Communication with Student

13 UC COUNSELOR CONFERENCE SEPTEMBER 2014 Gaps in Education & Additional Academic Comments CASE STUDY

14 UC COUNSELOR CONFERENCE SEPTEMBER 2014 CASE STUDY

15 UC COUNSELOR CONFERENCE SEPTEMBER 2014 [All gaps were explained.] CASE STUDY

16 UC COUNSELOR CONFERENCE SEPTEMBER 2014 CASE STUDY

17 UC COUNSELOR CONFERENCE SEPTEMBER 2014 CASE STUDY

18 UC COUNSELOR CONFERENCE SEPTEMBER 2014 CASE STUDY

19 UC COUNSELOR CONFERENCE SEPTEMBER 2014 CASE STUDY

20 UC COUNSELOR CONFERENCE SEPTEMBER 2014 CASE STUDY

21 UC COUNSELOR CONFERENCE SEPTEMBER 2014 GPA, Units, 7-Course Pattern CASE STUDY

22 UC COUNSELOR CONFERENCE SEPTEMBER 2014 CASE STUDY

23 UC COUNSELOR CONFERENCE SEPTEMBER 2014 Personal Statements  Statement #1: speaks of interest in major within context of personal experiences (physical and emotional abuse growing up)  Statement #2: speaks of breaking the cycle of dysfunction with her own children  Both statements provide excellent context of student’s experiences & challenges overcome CASE STUDY

24 UC COUNSELOR CONFERENCE SEPTEMBER 2014 More information to consider… CASE STUDY

25 UC COUNSELOR CONFERENCE SEPTEMBER 2014 Major - College: African American Studies College of Letters and Science Alt: None Releases: Parent/Guardian/Spouse: Y Counselor: Y Foster Youth: Tribal Enrollment: Military Status: None Military Dependent: Military Transcript: Case Study #2 CASE STUDY

26 UC COUNSELOR CONFERENCE SEPTEMBER 2014 State of Legal Residence of your Parent, Spouse, or Legal Guardian: Father: Not Reported Mother: Not Reported Parent Income:Family Size - Dependent Students: Student Income:Family Size - Independent Students: Curr Year: $ Prev Year: $ Curr Year: Prev Year: Curr Year: $15000 Prev Year: $16000 Curr Year: 1 Prev Year: 1 Education Level - Father:Education Level - Mother:Occupation - Father:Occupation - Mother: PostGraduateStudyFourYearCollegeGraduateCurr: counselor Prev: counselor Curr: none Prev: counselor Family Information CASE STUDY

27 UC COUNSELOR CONFERENCE SEPTEMBER 2014 Gaps in Education: View Personal Statement Y - I had gap in my education because I was only working. during various periods in my life I found going to school to be extremely challenging. However, with age and maturity I am able to handle work and stress load better. Additional Academic History Comments: In the past my grades suffered because issues hindering my concentration and ability to focus. With a renewed commitment and the use of counselling and medication I have found a new sense of hope because I am able to cope with my adversities better and I have found a new way to approach my studies and learning. I believe my grades reflect a more committed and confident student better able to handle a more challenging schedule. The grades at Philander are inaccurate I withdrew shortly after I enrolled. In process of changing to W. Gaps in Education & Additional Academic Comments CASE STUDY

28 UC COUNSELOR CONFERENCE SEPTEMBER 2014 Code:Name:City:State/Nation:Type: Pub HS Term Type: Begin Attd: End Attd: S 08/ / PHILANDER SMITH COLLEGE LITTLE ROCK ARNON-CA 4 YR COLL/ UNIV S 09/ /1997 ** POTENTIAL GAP IN EDUCATION: 35 Months - 10/01/1997 to 09/01/2000 ** MADISON AREA TECH COLLEGE MADISON WINON-CA 4 YR COLL/ UNIV S 09/ /1997 NORTHSIDE HIGH SCHOOL WARNER ROBINS GA CASE STUDY

29 UC COUNSELOR CONFERENCE SEPTEMBER Fall Redistribute Courses Add Courses PHILANDER SMITH COLLEGE(S) - 5 course(s) PW N PW N PW N PW N PW N Src:CL:Dept:CR#:Course Title:Un:Gr:GP:MGP:Exclusion/Reas on UC Area: C: PWLDdev1transfer developmental2F0.00TransferableN PWLDengl106introduction to writing2F0.00TransferableN PWLDhist140u.s history to 18773F0.00TransferableN PWLDpsyc130 introduction to psychology 3F0.00TransferableN PWLDsoc122introduction to sociology3F0.00TransferableN PNP UNITS: 0.00/ 0.00 F UNITS: 13.00/ T UNITS: 0.00/ 0.00 T GRADE PTS: 0.00/ 0.00 T GPA: 0.00 (Total Transferable Units Attempted: 13.00/ 19.50) CASE STUDY

30 UC COUNSELOR CONFERENCE SEPTEMBER 2014 We have received your University of California Undergraduate Application for Admission and Scholarships. Thank you for your interest in our campus. We are in the process of reviewing your application. Before we can complete our review and reach an admission decision, we need the following information from you: - Course descriptions for Engl 106 and Hist 140 at Philander Smith College, and Engl and Hist 1 at Madison. Also, do you have an updated transcript from Philander showing the W's? Otherwise, I am going to have to use those F's. We must receive this information within five days of this message date, or processing of your application may be delayed or canceled. To respond to this message please use our online response form by clicking the following link: https://ugappinfo.ucop.edu/messageResponse/index.cfm?m=98FDE28C-FFBB-9CD4-4B528D CAF DO NOT reply to this as it will not be delivered. CASE STUDY

31 UC COUNSELOR CONFERENCE SEPTEMBER 2014 Sent/Received Date:From:Status:Request Type: 03/20/2014 9:35 amApplicantResponseGeneral InformationReply to Message Attachment(s): · Philander smith college Unofficial Transcript.pdf · Philander smith college Unofficial Transcript.pdfPhilander smith college Unofficial Transcript.pdf Message Detail ** GAP IN EDUCATION HERE: 1997FA FA ** (cleared by **********on 3/7/14) ** GAP cleared during CETAD or CETAD2 review by **************on 1/21/2014 CASE STUDY

32 UC COUNSELOR CONFERENCE SEPTEMBER 2014 PNP UNITS: 0.00/ 0.00 F UNITS: 0.00/ 0.00 T UNITS: 0.00/ 0.00 T GRADE PTS: 0.00/ 0.00 T GPA: - (Total Transferable Units Attempted: 0.00/ 0.00) 1997 Fall Redistribute Courses Add Courses PHILANDER SMITH COLLEGE(S) - 5 course(s) Src:CL:Dept:CR#:Course Title:Un:Gr:GP:MGP:Exclusion/Rea son UC Area:C: PWLDdev1transfer developmental2W0.00WithdrawalN PWLDengl106introduction to writing2W0.00WithdrawalN PWLDhist140u.s history to 18773W0.00WithdrawalN PWLDpsyc130 introduction to psychology 3W0.00WithdrawalN PWLDsoc122introduction to sociology3W0.00WithdrawalN CASE STUDY

33 UC COUNSELOR CONFERENCE SEPTEMBER 2014 Are you now or have you ever been on academic probation? Have you satisfied the University's Entry-Level Writing requirement? Will you have satisfied the GE requirements at a UC campus? Will you complete the IGETC? UC - N Non UC - N Y Y Transferable college courses in English Composition: Dept:Course #:Course Name: ENGL-1B English Composition Transferable college courses in mathematical concepts and quantitative reasoning: Dept:Course #:Course Name: MATH-Elementary Statistics 63 Student Comment: In the past my grades suffered because issues hindering my concentration and ability to focus. With a renewed commitment and the use of counselling and medication I have found a new sense of hope because I am able to cope with my adversities better and I have found a new way to approach my studies and learning. I believe my grades reflect a more committed and confident student better able to handle a more challenging schedule. The grades at Philander are inaccurate I withdrew shortly after I enrolled. In process of changing to W. AU Additional Information CASE STUDY

34 UC COUNSELOR CONFERENCE SEPTEMBER 2014 Transferable Courses & Exams Totals - View Listing of Student's Transferable Courses & Exams: show/hide below new window * COMPLETED (thru Fall 2013)PENDING UNITS SOURCEPNP UNITSF UNITST UNITSGRADE PTSGPASpring 2014SUB TOTAL COLLEGE OF SOUTHERN NEVADA(S)(5)0.00/ EVERGREEN VALLEY COLLEGE(I)(3)0.00/ / / / / JOHNSON COUNTY COMMUNITY COLL(S)(5)0.00/ MADISON AREA TECH COLLEGE(I)(5)0.00/ / / / / 4.50 PHILANDER SMITH COLLEGE(S)(9)0.00/ SAN JOSE CITY COLLEGE(I)(3)0.00/ / / / / 4.50 CCC0.00/ / / / / CSU0.00/ UC0.00/ EXAMS0.00/ SUBJ TO LIMIT(Y)(?)0.00/ / / / / SUBJ TO LIMIT(N)(?)0.00/ TOTAL0.00/ / / / / CASE STUDY

35 UC COUNSELOR CONFERENCE SEPTEMBER 2014 GPA, Units, 7-Course Pattern GPA:Qtr Units Qtr Units- Exams TCP: English(2)TCP: Math(1)TCP: Other(4) 3.94(current) 4.00(initial load calc.) 3.17(self rpt.) 96.00(current) 91.50(initial load calc.) 118.5(self rpt.) 96.00Req. Met: ENGL- 1A: English Composition(A) ENGL- 1B: English Composition(A) Req. Met: Yes MATH- 63: Elementary Statistics(A) Req. Met: Yes (B)POLSC- 1: Politics and Government in America(A) (H)ETH- 11: Ethnic Film: Reel Studies(A) (H)THEAT- 40: Introduction to Film(A) (B)ECON- 10A: Principles of Macroeconomic Theory(A) * Unit and GPA values here are subject to the restrictions noted above * UC Bad Standing Last Term/Institution GPA < 2.00 not cleared CASE STUDY

36 UC COUNSELOR CONFERENCE SEPTEMBER 2014 Years of Involvement Position:Responsibilities:Begin:End:9th:10th:11th:12th:>12:# Yrs Post HS: Hrs/Wk: Assistant Manager Delegated job duties to employees. Marketed products and services. Screened potential job applicants. Developed plans to increase growth and improve quality. 01-Jan Aug-2001Y440 SpecialistAssisted with ordering stock items, setting up deliveries. Aided in lost prevent, customer service, product and services check out, training employees. 01-Aug May-2005Y540 Credit specialist I researched, reviewed, and analyzed, delinquent, accounts, Explained summarized data accounts to clients and advised ways of addressing delinquent accounts, 01-Aug Jul-2006Y840 supervisorAides customers in the process of obtaining credit. Supervised and trained other employees on how to market and provide customer service. 01-Sep Jul-2002Y440 City CarrierI inspected vehicle for safety. I planned mail deliver routes. I sorted, inspected, and verified mail addresses. I collected and delivered mail to businesses. 01-Jul Jul-2010Y940 Employment CASE STUDY

37 UC COUNSELOR CONFERENCE SEPTEMBER 2014 Honor or Award:Description:Type:Date Rcvd: The presidents list The presidents list is awarded to students for outstanding academic achievement. It is awarded to students who have exceled at their studies. AcademicJun-2012 The Presidents list The Presidents List is award to a small percentage of students who take learn seriously. the award is given to students who have an exceptionally high GPA. AcademicJun-2013 Deans list The Deans list is awarded to students who have attained excellent grades and displayed they are students who take their academic learning seriously AcademicJan-2013 Attendance and performance Award for perfect attendance and outstanding performance.OtherJan-2012 Honors and Awards CASE STUDY

38 UC COUNSELOR CONFERENCE SEPTEMBER 2014 Years of Involvement Activity:Description:9th:10th:11th:12th:>12:# Yrs Post HS: Hrs/Wk:Wks/Yr: Honors ClubAs a Member of the Honor Club I helped plan and execute fund raisers, guest speakers, volunteer activities, and academic debates. Y Phi Theta Kappa honor society As Vice President of the Honor society I have the pleasure of planning volunteer events, Fund raisers, Bringing in guest speakers, and informative programs Y16732 UC Santa Cruz TPP Being apart of the program has given me a better. Understanding of what to expect on a UC campus and how to not only be successful but to excel above the rest Y Berkeley Experience Through the Berkeley Experience I have learned about The UC Berkeley and how to be a successful student and both In the class room, on the campus, and in life. Y Black Student Union As Vice President of the Black student Union I have helped fundraise and plan activities on and off campus and in the community assisting students Y163 Extracurricular Activities CASE STUDY

39 UC COUNSELOR CONFERENCE SEPTEMBER 2014 Years of Involvement Activity:Description:9th:10th:11th:12th:>12:# Yrs Post HS: Hrs/Wk:Wks/Yr: cfc outreach services I tutored middle school kids in different subjects. I participated in prison help group geared toward help those incarcerated turn their life around. YY1548 Silicon valley faces I help the process of helping those who have been victims of violent crimes recover. I assist in different aspects of fund raising and high school outreach. Y15340 betterpathsI found an organization gear toward helping the homeless and disabled. I organized the outreach and worked to find solutions to different problems. Y22552 church food center I served food, cooked food, cleaned, washed, load and unload product. Y11340 St Patricks outreach I would preform multiple functions ranging from serving food, cleaning, moving, folding clothes. Y9535 Volunteer Work and Community Service CASE STUDY

40 UC COUNSELOR CONFERENCE SEPTEMBER 2014 Personal Statements Statement 1 – Student talks about hearing stereotypical descriptions of African Americans while growing up Student wants a degree in African American Studies; wants to open non-profit programs focused on teaching African Studies, influencing government policy, and uplifting the community Student describes difficult personal experiences that shaped interest and goals Statement 2 – Student speaks about feeling inferior and dumb as a child Established a non-profit focused on the homeless and disabled Inspired to return to school, focused and ready to work Experiences as an African American help shape students’ focus and goals CASE STUDY

41 UC COUNSELOR CONFERENCE SEPTEMBER 2014 Questions?

42 Thank you!


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