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Ordering Textbooks Using the KIMRC On-Line Ordering System Reminder: The KIMRC is unable to purchase workbooks.

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Presentation on theme: "Ordering Textbooks Using the KIMRC On-Line Ordering System Reminder: The KIMRC is unable to purchase workbooks."— Presentation transcript:

1 Ordering Textbooks Using the KIMRC On-Line Ordering System Reminder: The KIMRC is unable to purchase workbooks.

2 Login Process --Go to the Web Site at and enter User Name and Password. --Click LOGIN Button.http://kimrc.ksb.kyschools.us/

3 The user ID is usually your last name followed by the first letter of your first name. The password is provided by the KIMRC to the patron. If you do not have your password or have forgotten it, click the REQUEST button to send an requesting it. The KIMRC HOME button returns you to the KIMRC home page. The HELP/FAQ button will take you to a number of frequently asked questions regarding the On- Line Ordering System.

4 Starting an Order Once you are logged in with your user name and password Click the BOOK SEARCH button.

5 ISBN can be 10 or 13 digits. If you try 10 digits and the textbook you need is not located, convert it to 13 digits or if you try 13 digits and the textbook you need is not located, convert it to 10 digits at and then try again.

6 Type the ISBN, Title, or Author into the Search Criteria. Type the ISBN, Title, or Author into the Search Criteria. Do not use ANY dashes when searching by ISBN Do not use ANY dashes when searching by ISBN Title search works best with Recreational Reading books. Title search works best with Recreational Reading books. For an Author Search use only the last name of the first Author Listed. We recommend that the Author Search be used ONLY for Recreational Reading books. For an Author Search use only the last name of the first Author Listed. We recommend that the Author Search be used ONLY for Recreational Reading books. Click the SUBMIT button. Click the SUBMIT button. If your book is found you will be given an opportunity to add it to your Bookbag. If your book is found you will be given an opportunity to add it to your Bookbag.

7 Adding a Book to Your Bookbag Locate the correct title in your search results. Make sure you select the proper media, Large Print or Braille. Locate the correct title in your search results. Make sure you select the proper media, Large Print or Braille. Click Add to Bookbag if it is InStock or Obtainable.Click Add to Bookbag if it is InStock or Obtainable.

8 If no copies are available one will be ordered unless: The KIMRC has no available funds. The requested textbook is very out of date as determined by the Kentucky textbook adoption cycle and we have been unsuccessful in borrowing it from another IRC.

9 If the KIMRC has never had a copy in the requested format, Click Send Special Order Request to the KIMRC. The KIMRC staff will research your request and contact you as needed. Special Requests will not appear in your Bookbag. Detailed Instructions for Special Requests are included later in this document.

10 Enter a Student ID number and the first two (2) letters of the students’ last name and Click the SUBMIT button. -- Student ID numbers are provided for currently registered students. -- If you do not have a student ID number, please contact the KIMRC.

11 -- Active students that do not have current eye reports will be directed to this screen. You cannot submit a request for the student until the KIMRC receives an updated eye report. Eye report forms can be found at -- Click BOOK SEARCH to continue with another student at this location.

12 Click the CONTINUE button if the student name is correct. -- If not correct, Click CHANGE STUDENT button and it will take you to the previous screen.

13 If there is a specific person to which this book should be shipped, enter their name in the Attention line and then Click the SUBMIT button.

14 Click the down arrow and select the location for delivery of this item. Click the SUBMIT button. -- If the location is not listed, Click the ADD/REMOVE button.

15 You will have three choices on how to search for the location required.

16 Click on first letter of the location. If the location required is listed, click Enable. This will take you back to the drop down menu for the locations. If you cannot locate it hit the back button on your browser and try searching by Location.

17 Enter the name or first part of the location and click Search. If the location required is listed, click Enable. This will take you back to the drop down menu for the locations. If you cannot locate it click the Please Click Here link. This will open an . Fill in the information and send. You will have to wait to submit this request. The KIMRC will send an when the location has been added. At that time you can submit the request.

18 Books may be removed from your Bookbag by clicking on the Blue X then Yes. -- If the whole order is incorrect click CANCEL ORDER then Yes. Additional books may be added to this shipping location by clicking BOOK SEARCH then CONTINUE. Clicking the CHECK OUT button will end your order and it will be submitted to the KIMRC.

19 You will not be able to edit or cancel an order once you have reached this screen. --If you click CHECK OUT and realize that you have made a mistake, contact the KIMRC immediately. Make sure you have your order number available. --To start an order for a new shipping location, click New Book Search.

20 Special Requests Remember, Special Requests will NOT appear in your Bookbag. There are two situations where a patron would need to make a special book request. The patron finds the title they want, but the KIMRC has never had a copy in the desired format. A Book Search does NOT find the exact or any matching title the patron wants. DOUBLE CHECK THE ISBN BEFORE SENDING A SPECIAL REQUEST.

21 The Title is found in a book search, but no copies exist in the desired format. Click Send Special Order Request to the KIMRC.

22 Because this title already exists, this type of Special Request will import most of the necessary title information into the Special Request form.

23 A special request will NOT be listed as a book order until it has been processed by the KIMRC. The KIMRC will research available sources of the book. If no sources exist, the KIMRC will determine if the book will be produced. You may be requested to send in the textbook or information about the textbook for the KIMRC to use in the production of the book. Choose the delivery location for this book.

24 Complete the Book Need (From: and to:) fields Make certain the Medium Requested is correct. Write in any Special Instructions. Click on SUBMIT to send this request to the KIMRC. You can Delete a book from this screen. You can Review the details of the special request. Click Search Again if there are more books to be added to this shipping location.

25 If No Title is Found During a Book Search DOUBLE CHECK THE ISBN and try repeating the search. Make certain the ISBN is from the STUDENT EDITION. If the ISBN is correct, click on the Make Special Req button.

26 Fields with an * must be filled in.

27 Complete the Book Need (From: and to:) fields Make certain the Medium Requested is correct. Write in any Special Instructions. Click on SUBMIT to send this request to the KIMRC. Click Search Again if there are more books to be added to this shipping location.

28 Order History and Student History When you Click on the ORDER HISTORY or STUDENT HISTORY button it will take you to the Order Date Range Screen.

29 Scroll and find the Order or Student you wish to review. Click the Review button to see details. Click Go Back to return to the previous screen.

30 Special Requests History Click the Special Request button. Scroll and find the Special Request you wish to review. Click the Review button to see details. Click Go Back to see other orders.

31 HELP/FAQ Click the HELP/FAQ button. You will find some of the most commonly asked questions. Click the Go Back button to return to the previous screen.

32 Ending Your Session For security reasons, you must log out of the system when you finish your order(s). Click the OUT button. Click the LOG OUT button.


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