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C J I S L O G I C A L D E S I G N December 14, 2001 STAKEHOLDER KICK-OFF MEETING.

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Presentation on theme: "C J I S L O G I C A L D E S I G N December 14, 2001 STAKEHOLDER KICK-OFF MEETING."— Presentation transcript:

1 C J I S L O G I C A L D E S I G N December 14, 2001 STAKEHOLDER KICK-OFF MEETING

2 P U B L I C S E R V I C E S Page 1 Opening Remarks from Key Stakeholders n Judge Linda Dalianis Justice, New Hampshire Supreme Court Member, ICJJC n Commissioner Richard Flynn Commissioner Department of Safety Sponsor for the CJIS Project Member, ICJJC n Don Veno Director of Administration, Department of Corrections n Phil McLaughlin Department of Justice, Attorney General Member, ICJJC

3 P U B L I C S E R V I C E S Page 2 Welcome and Agenda Review - John Stephen n Opening Remarks from Key Stakeholders n Welcome and Agenda Review John Stephen, Assistant Commissioner, Department of Safety Stakeholder Introductions n Project Overview Peter Croteau, Director of IT, DOS n Project Consultant – KPMG Consulting Mary Kurkjian, Engagement Director, KPMG Consulting n Project Update Governance and Status Reporting Review of Approach and Schedule Important Near-term Dates for State Participants CJIS Goals & Objectives n Lessons Learned from CJIS Efforts in other States George Hogshead, KPMG Consulting n General Open Forum Agenda

4 P U B L I C S E R V I C E S Page 3 KPMG Consulting: Project Consultant n Leading provider of business consulting and systems integration services Large practice committed to the Public Sector n Focus on Criminal Justice and Public Safety Integration of business processes, technologies and business systems Transfer of: Domain knowledge, experience and expertise “Best demonstrated” practices, methods and programs “Best of breed” solutions Member of IJIS Institute and the Industry Working Group (IWG) for IJIS n Technology Independent n Experienced team of CJIS and Technology specialists for the NH project

5 P U B L I C S E R V I C E S Page 4 What KPMG Consulting Brings to the Project n Independence Able to bring best practices and best of breed solutions No proprietary software solutions Objective analysis of best solution for New Hampshire n Experience Focused practice on Justice and Public Safety We have lived the CJIS issues with other clients We understand the pros and cons of different approaches n Practical Know-How Committed to solutions that can be implemented Reputation for detailed, actionable plans and requirements Adept at aligning business and technology goals and plans

6 P U B L I C S E R V I C E S Page 5 Agenda n Opening Remarks from Key Stakeholders n Welcome and Agenda Review John Stephen, Assistant Commissioner, Department of Safety Stakeholder Introductions n Project Overview Peter Croteau, Director IT, DOS n Project Consultant – KPMG Consulting Mary Kurkjian, Engagement Director, KPMG Consulting n Project Update Governance and Status Reporting Review of Approach and Schedule Important Near-term Dates for State Participants CJIS Goals & Objectives n Lessons Learned from CJIS Efforts in other States George Hogshead, KPMG Consulting n General Open Forum

7 P U B L I C S E R V I C E S Page 6 Project Overview Key Elements Underlying Our Approach Disciplined Project Schedule Diverse Requirements of Multiple Stakeholders Flexible Process for Defining User Requirements and Logical Design Consider Best Practices Realistic Plan and Design

8 P U B L I C S E R V I C E S Page 7 Diverse Requirements of Multiple Stakeholders n Challenge is to balance the requirements and priorities across multiple stakeholders in such a way as to design a useful system n Our Approach Identify key issues through interviews and workshops Analyze diverse systems environments Analyze current / evolving business processes Focus on interagency needs Focus on points of commonality Build from common goals & objectives

9 P U B L I C S E R V I C E S Page 8 Stakeholders Project Roles  Key Stakeholders  Participating Stakeholders  Interested Party Stakeholders  Project Committee  Deliverable Sign-off  User Requirements Meeting/Workshop Participants  Logical Design Business Representatives  Logical Design IT Representatives  Primary IT Contacts

10 P U B L I C S E R V I C E S Page 9 Stakeholder List

11 P U B L I C S E R V I C E S Page 10 Stakeholder List

12 P U B L I C S E R V I C E S Page 11 Stakeholder List

13 P U B L I C S E R V I C E S Page 12 Stakeholder List

14 P U B L I C S E R V I C E S Page 13 Governance and Status Reporting Participating Stakeholders Interested parties DOS Commissioner Flynn, Sponsor DOC Commissioner Stanley Judge Dalianas (Judiciary) Phil McLaughlin, AG John Stephen, DOS Bob Ness, DOC Don Goodnow, AOC Tom Edwards, AOC Peter Croteau, DOS Major Fred Booth Carol Houle Reg Drapeau KPMG Monthly Written Status Monthly Written Status and as needed Meet Every 2 Weeks to Discuss Status Day-to-Day Status & Bi-weekly Status Reports

15 P U B L I C S E R V I C E S Page 14 Flexible Process for Defining User Requirements and Logical Design n Challenge is to capture requirements when not all requirements may be known or agreed n Our Approach Needs identified through interviews, group workshops and analysis Leverage studies already completed UML Methodology proven in CJIS projects Experience with iterative design and development techniques

16 P U B L I C S E R V I C E S Page 15 n Challenge is keeping to the aggressive project schedule n Our approach: Use of workshops Cooperative approach to deliverables, review and acceptance Convergent v. confrontational approach Schedule in advance and stick to the schedule Continual communication with State’s Project Manager Effective use of the Project Committee Disciplined Project Schedule Project Definition Project Plan Project Management and Control Risk Management Change Control and Issue Management Dispute Resolution Managing Project Staff Quality Management Project Close

17 P U B L I C S E R V I C E S Page 16 n Challenge is how to apply relevant best practices for CJIS in New Hampshire from what has been learned by others n Our Approach IJIS and IWG (Industry Working Group) participation Knowledge management within KPMG Consulting from other engagements and practitioners Best Practices and emerging issues offer alternatives Technology Independence Consider Best Practices

18 P U B L I C S E R V I C E S Page 17 Realistic Plan and Design n Challenge is to develop User Requirements and Logical Design that can be implemented in phases with available budgets, and that can be enhanced over time n Our Approach Leverage past investments as feasible Design for Iterative Development and Implementation over time Design for Budget Leverage Best Practices and Technology Trends

19 P U B L I C S E R V I C E S Page 18 Key Project Activities and Deliverables n Nov 28 - Project Start n Nov 30 - Project Plan n Dec 4 - Internal Kick-off Meeting n Dec 14- Stakeholder Kick-off Meeting Goals & Objectives Interviews Hi-level IT Meetings n Nov 29-Jan 25 - User Requirements Interviews Workshops Meetings n Jan 28-Feb 1 - User Requirements Sign-off Sign-off Meetings n Jan 28-Mar 22 - Logical Design Interviews/Meetings Workshops User Walkthrough IT Walkthrough n Mar 25-Mar 29 - Logical Design Sign-off Sign-off Meetings n Feb 4- Apr 5 - Project Plan & Cost Estimates, Management Presentation n Deliverable #1 - Project Plan n Deliverable #2 - Goals & Objectives Report n Deliverable #3 - User Requirements Package n Deliverable #4 - User Requirements Sign- off n Deliverable #5 - Logical Design n Deliverable #6 - Logical Design Sign-off n Deliverable #8 - Project Plan & Cost n Deliverable #7 - Management Presentation Key Project ActivitiesProject Deliverables

20 P U B L I C S E R V I C E S Page 19 Important Near-term Dates for State Participants n Agency User Requirements Meetings December 10 – 18 Before, between and after workshops n User Requirements Workshops Schedule Arrests & IncidentsJanuary 2 and 14 Bench Warrants & Restraining OrdersJanuary 2 and 14 Dispositions and SentencingJanuary 3 and 15 Prosecution and Case SchedulingJanuary 3 and 15 Pre-sentence InvestigationJanuary 4 and 16 n State Acceptance of User Requirements January

21 P U B L I C S E R V I C E S Page 20 CJIS Goals and Objectives n Various goals and objectives have been documented in the past CJIS Master Plan (Feb 1995) ICJJC Justiceworks Blue Book (Apr 2001) n We’ve re-visited them in recent interviews Department of Safety Department of Corrections Judiciary Department of Justice n Latest compiled list follows Framework for clarifying what we’ve heard Important to focusing User Requirements Discussion and validation today Your suggestions will be brought forward to Key Stakeholders

22 P U B L I C S E R V I C E S Page 21 Goals and Objectives Overall Goal Guiding Principles Objectives Intended Results Primary Aim of the Project Baseline “Givens” Measurable Achievements to be Prioritized and Phased Outcomes from Achieving the Goal Framework for Articulating the Intent of this Project

23 P U B L I C S E R V I C E S Page 22 Goals and Objectives Overall Goal Guiding Principles Objectives Intended Results Improve the effectiveness and efficiency of the CJ agencies and the Judiciary through the capture of data at its source and the sharing of information electronically

24 P U B L I C S E R V I C E S Page 23 Goals and Objectives Overall Goal Guiding Principles Objectives Intended Results Data security, integrity and privacy must be achieved Data Owners, CJ agencies and the Judiciary, must maintain and control their own data while enabling interagency data sharing Access to data that now is available must be preserved

25 P U B L I C S E R V I C E S Page 24 Goals and Objectives Overall Goal Guiding Principles Objectives Intended Results Provide accurate, up-to-date and timely information on offenders, including status, as they move through the CJ process Put necessary information at the fingertips of law enforcement Enable accelerated case processing within the courts Enable timely electronic transmittal of dispositions to CHR Provide timely access to Domestic Violence Restraining Orders Support the timely provision of information to victims of crime Provide the technical infrastructure to support information sharing Allow for the infrastructure to grow over time as business and technology change Create an inter-agency CJ data dictionary to facilitate info sharing

26 P U B L I C S E R V I C E S Page 25 Goals and Objectives Overall Goal Guiding Principles Objectives Intended Results Improved public safety More effective law enforcement Improved safety for law enforcement officers More accurate identification and timely processing of offenders More expedient judicial processing Improved analysis of crime and criminal justice processing Reduced or contained operational costs associated with inter- agency Public Safety and Criminal Justice processes

27 P U B L I C S E R V I C E S Page 26 Agenda n Opening Remarks from Key Stakeholders n Welcome and Agenda Review John Stephen, Assistant Commissioner, Department of Safety Stakeholder Introductions n Project Overview Peter Croteau, Director IT, DOS n Project Consultant – KPMG Consulting Mary Kurkjian, Engagement Director, KPMG Consulting n Project Update Governance and Status Reporting Review of Approach and Schedule Important Near-term Dates for State Participants CJIS Goals & Objectives n Lessons Learned from CJIS Efforts in other States George Hogshead, KPMG Consulting n General Open Forum

28 P U B L I C S E R V I C E S Page 27 George Hogshead JPS Practice Director n Background: Over 35 years experience in public safety, security and justice systems development, operations and management. Currently Treasurer and member of Board of Directors of the IJIS Institute. Founding member of the IJIS Industry Working Group (IWG), industry and academic advisors to Office of Justice Systems (OJP) USDOJ. Fellow of the Institute for Court Management (ICM) and a Certified Court Executive Officer. n Relevant Justice & Public Safety Experience: Has directed the design, engineering and deployment of IJIS and CJIS solutions for the following jurisdictions of government: State of LouisianaLos Angeles County, California Maricopa County, ArizonaVolusia County, Florida Alachua County, FloridaLake County (Toledo), Ohio DeKalb & Cobb Counties, GeorgiaHennepin (Minneapolis) County, MN Commonwealth of Puerto RicoMilwaukee County, Wisconsin Monterey County, CaliforniaSanta Clara County, California King County, WashingtonMinistry of Justice, British Columbia Ministry of Justice, Ontario Canada

29 P U B L I C S E R V I C E S Page 28 General Open Forum Open Discussion


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