1. Student Academic Administration University of Limerick - Stakeholders Academic Staff Administrative Staff Students All three stakeholders have to work together to provide a good student experience. Like a jig saw and SAA are responsible for facilitating to ensure the jigsaw fits together.

2. Student Academic Administration Academic staff Admin staff Students

3. Student Academic Administration SAA is Part of the Student Affairs Division SAA provide a centralised administrative support to all students, faculty and staff 15 Members in our team 3 Broad Areas –Course/Programme Management –Scheduling –Records Located at Room No E0-001 in the Main Building Website: www.ul.ie/studentacademicadminwww.ul.ie/studentacademicadmin

4. Student Academic Administration All Processes/systems are governed by the University’s Handbook of Academic Regulations and Procedures – Associate Registrar will outline SAA Administers procedures for the compliance of the University's Academic Regulations and Marks and Standards. SAA facilitate all processes involved in the academic programme for staff, faculty and students

5. Student Academic Administration Course Management SAA assist CD in submitting documentation via APRC process Creation/Revision of programmes Maintenance of programme/module changes approved by APRC Scheduling Key is accurate and timely data Class Timetables – HOD and Scheduling Coordinator End of Semester Examination Timetables – Requirements End of Semester Examination administration –

6. Student Academic Administration Records –Dependent on accurate and timely data from all stakeholders, faculty, staff and students –Accurate communication/delivery/access to relevant documentation from SAA for various processes is critical e.g. module leaders name on Module, Course directors Processes supported –On-line module registration (students confirm module choices in week 1 of each semester) Provides access to SULIS to students, Provides faculty with accurate class lists Assists SAA in providing accurate services to all registered e.g. exam timetable class timetable –End of Semester Examination Timetable and Administration – faculty are responsible for informing SAA of formal written end of semester exams and the submission of papers to SAA

7. Student Academic Administration –Electronic Grade Submission – module leaders are responsible for the submission of grades for their modules via electronic system Module Grade Entry (MGE) –Performance reports – at the end of each grading cycle student’s performance are examined and measured, SAA issue all reports to HOD. – Progression Decisions are made within the Academic Regulations. –Examination Boards (Graduate and non-graduate) – there are a number during the academic year – your ADAA will inform you how it is handled in your specific Faculty.

8. Student Academic Administration Important Adherence to all deadlines as per Academic Calendar Adherence to Academic Regulations –On what you as a faculty member is expected to do –On how you can support/advise a student on regulatory issues Being aware of the impact of non-adherence to the above e.g. deadlines, inaccurate data

9. Student Academic Administration Records- On Line Student Records System http://www.si.ul.ie – provides faculty with the following: –Module Class lists of students registered –Module Class lists with email addresses –Historic Grade Reports –View a Students Full Transcript –View your list of Advisee students –Access to the Portal is set up by SAA by supplying your staff ID number to SAA@ul.ieSAA@ul.ie

10. Student Academic Administration Useful Links SAA website provides further details of –dates, –procedures –access to the Handbook of Academic Regulations and Procedures, –Student Handbook –contact details of staff and the area of expertise. http://www.ul.ie/studentacademicadmin/www.ul.ie/studentacademicadmin