1. July 2014 Fiona Hudson

2.  Why required  Types of adjustments  Form filling  Issues  Timetable  Management Reports  Contact details

3.  Accounts made simple!  Financial Year to 31 July  Allocate income/expenditure to correct year  Income - earned or received in advance  Goods/services - must have been delivered  Expenditure - incurred or paid in advance  Goods/services - must have been received

4.  Creditor (we owe supplier)  Debtor (customer owes us)  Prepaid expenditure (paid in advance)  Prepaid income (received in advance)  Credit cards (we owe bank)  Forms & guidance - http://www.finance.stir.ac.uk/staff/financia l-accounting/year-end-process.php

5.  Not less than £50 per item  Consolidate several items  Select appropriate form for type of adjustment  In same format as Agresso Journal Posting  Amounts in one column  Form MUST balance to zero with the balancing entry being entered at the pre-printed account code

6.  Full description filled in at Narrative  Save forms electronically  Send to nominated contact in the school/ service area  Automatic reversal of same  “NIL” returns are required

7.  Quarterly charges  Pre-payments made in year  Estimates (purchases and sales)  Internal charges treatment  Travel expenses  Overtime  Goods/services received and booked in  Goods/services ordered, but not received  Goods/services received but not ordered in Agresso

8.  Year-end adjustments to be received by 1 August  Collated by nominated person in each school /service area  E-mailed to the relevant service accountant with subject “Year-end adjustment”

9.  Goods purchased on Agresso must be booked in, if received, by 31 July, 12.30pm. These will be accrued centrally  Invoices for goods NOT purchased on Agresso, travel & expenses claims, requests for payments must be in Payments Section by 24 July  Don’t rely on internal mail on final day and don’t leave all of these until the final week  No further processing in current Financial year

10.  Sales Invoices can be raised up to 10.00am on 31 July  All income banked daily, 31 July income to be banked on 1 August and the banking sheet sent to Finance also on the 1 August

11.  Stock returns to be received by 4 August  Equipment returns to be received by 1 August  Disclosure of sales and purchases  £25K limit before capitalisation

12.  First Run – 8 August - will include all year-end adjustments  Second Run – 15 August - will include all projects/research/special initiatives closed off

13.  Your service accountant (Forms)  Angela Grant email (Payments Section)  Alice Stewart email (Equipment returns)  Fiona Hudson ext. 6195/Derek Stewart ext. 6194 (General queries)

14. School / Service AreaNominated to collate year-end adjustments Service Accountant School of Applied Social ScienceMorag CrawfordShona Morrison School of Arts and HumanitiesElizabeth RobertsonShona Morrison School of EducationAngela CowanAlison Lindsay School of Natural SciencesLynn MacGregorSandie Anderson School of Nursing, Midwifery and HealthMary Frances KerrShona Morrison School of SportBob HoolachanAlison Lindsay Stirling Management SchoolAlannaha YoungShona Morrison Estates & Campus ServicesLesley Morrison/Alison LunnAlice Stewart Commercial Operations & CateringElaine O'HareAlice Stewart Residential ServicesMandi ClarkAlice Stewart Stirling Management CentreGail MillerAlice Stewart Deputy Secretary's OfficeRebecca GilchristFiona Hudson Development & External AffairsPamela HislopFiona Hudson Finance OfficeLorna MitchellFiona Hudson HR & Organisation DevelopmentLesley McEwenFiona Hudson Information ServicesMargaret AngellFiona Hudson Research & Knowledge TransferSylvia BarnesFiona Hudson Secretary/Principals OfficeCaro McEwenFiona Hudson