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Mapping Enterprise Business System

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Presentation on theme: "Mapping Enterprise Business System"— Presentation transcript:

1 Mapping Enterprise Business System
Customer Information Briefing

2 Agenda New Access Account Management and Provisioning System (AMPS)
How to Access SAR Requesting Role Mapping Enterprise Business System (MEBS) Customer Account Request Subscription

3 Account Management and Provisioning System (AMPS)
Replaces DLA 1832 Establishes the Security Access Request (SAR) Customer can monitor status or request Current user will migrate over with no additional requirements Keep both AMPS and MEBS data current - sync both programs Use password/user ID or can enable Common Access Card (CAC) Two parts to AMPS Part one is the Security Access Request (SAR) Part two is the Mapping Account Role Request

4 Processes AMPS: MEBS: New, External User Registers in AMPS
User Requests Custodian Role for DODAAC that does not have a Map Account MEBS: Requestor Completes Customer Account Request MCO Account Manager Reviews and Approves Customer Account Request

5 AMPS Process Welcome Page Select User Type Privacy Act Notice
User Registration Welcome Page Select User Type Privacy Act Notice User Information Supervisor Information Security Officer Information Create Password Authentication Questions “Thank You” Confirmation Request Role Login Home Page Select Application Select Role Compliance Statement Requestor Details Optional Information Verify Supervisor Verify Security Officer Identify IA Officer Terms and Conditions Submit

6 Quick View of AMPS Approval process
Quick look overview of the AMPS approval process. Point is to show that the chain of command has the biggest influence over the process not the AMPS or MEBS processes.

7 AMPS Process User Registration Welcome Page Select User Type
Privacy Act Notice User Information Supervisor Information Security Officer Information Create Password Authentication Questions “Thank You” Confirmation

8 User Registration – Welcome Page
Access AMPS URL. Read and acknowledge the privacy statement by clicking “Continue”

9 ATTENTION: If you have a CAC, please ensure that it is inserted in your computer

10 User Registration – Select User Type
Select User Type “Customer” . Click “Continue”.

11 User Registration – Privacy Act Notice
Review Privacy Act Statement. Click “Continue”.

12 User Registration – User Information
Required fields marked with red asterisks (“*”). Enter name and contact information. NOTE: DODAAC entered on this page is default associated with the user. Can be over-ridden on the MEBS Custodian role request. Click “Continue”.

13 User Registration –Supervisor Information
Enter Supervisor name and contact information. Click “Continue”.

14 User Registration –Security Officer Information
Enter Security Officer name and contact information. Click “Continue”.

15 User Registration – Create Password
Enter password. NOTE: Choose password that conforms to on-screen policy. Re-enter password. Click “Continue”.

16 User Registration – Authentication Questions
Enter an answer to each question shown on the page. Click “Continue”.

17 User Registration Note the User ID. Click “Leave AMPS Registration”.

18 User Registration – Log Off
Click Log In to authenticate to AMPS and request a role.

19 New User Registration – Confirmation Email
You will receive a confirmation after you register.

20 Complete AMPS Process User Registration Welcome Page Select User Type
Privacy Act Notice User Information Supervisor Information Security Officer Information Create Password Authentication Questions “Thank You” Confirmation Request Role Login Home Page Select Application Select Role Compliance Statement Requestor Details Optional Information Verify Supervisor Verify Security Officer Identify IA Officer Terms and Conditions Submit Complete

21 Request Role - Login Enter User ID. Enter Password. Click “Login”.

22 Request Role – Home Page
Click “Request Role”.

23 Request Role – Select Application
Select the “MEBS” application. Click “Next”.

24 Request Role – Select Role
Select “MEBS-99-MEBS Prod – Custodian Role MEBS-99” in the left-hand pane. Click “>” to move the selection to the right-hand pane. Select “Authorized” in “Type of Access Required”. Select “Unclassified” in “Data Classification”. Enter “Justification for Access/Comments”. Click “Next”.

25 Request Role – Compliance Statement
Review the statement. Click “Next”.

26 Request Role – Requestor Details
Fields down to “User Type” will be pre-filled from user profile. Enter “User Type” Enter Job Title “Job Grade/Pay Schedule” “SSN” “Re-enter SSN” “IA Training Completion Date” Click “Next”. IA training date is a required field but not all users are required to take this training. Any date is accepted but should be validated by the security officer in the initial form.

27 Request Role – Optional Information
“DODAAC” will default from user profile. Over-ride default “DODAAC” if desired. Click “Next”.

28 Request Role – Verify Supervisor
Data will pre-fill from user profile. Click “Next”.

29 Request Role – Verify Security Officer
Data will pre-fill from user profile. Click “Next”.

30 Request Role – Identify Information Assurance Officer
Enter IA Officer name and contact information. Click “Next”. IA officer is optional but can be the security officer or this part does not have to be filled in.

31 Request Role – Terms and Conditions
Review terms and conditions. Click “I agree”. Click “Next”.

32 Request Role - Submit Review page. Note “SAAR#”. Click “Submit”.

33 Request Role – Completed Request
Role request appears in “Profile Role Data”. Click “Check Process Status” to view request status.

34 Request Role – Verification email to Requestor
Requestor will receive a confirmation .

35 Complete Complete AMPS Process User Registration Welcome Page
Select User Type Privacy Act Notice User Information Supervisor Information Security Officer Information Create Password Authentication Questions “Thank You” Confirmation Request Role Login Home Page Select Application Select Role Compliance Statement Requestor Details Optional Information Verify Supervisor Verify Security Officer Identify IA Officer Terms and Conditions Submit Complete

36 User Requests Custodian Role
AMPS User Requests Custodian Role

37 Security Officer Approval
AMPS Process Supervisor Approval to Supervisor Status to Requestor Security Officer Approval to Security Officer Data Owner Approval to Data Owner IA Officer Approval Notice to Requestor

38 AMPS Process Supervisor Approval email to Supervisor
Status to Requestor

39 Request Role – Verification email to Supervisor
Supervisor will receive to request approval of role request. Click URL in to approve or reject.

40 Request Role – Supervisor In Box
URL in launches AMPs approval page. Click “Request Access”.

41 Request Role – Approval Page
Approval page shows requestor information in scrollable page.

42 Request Role – Supervisor Approval
Scroll to the lower portion of the page. Select “Supervisor Decision”. Enter “Comments”. Click “I agree”. Click “Complete”.

43 Security Officer Approval
AMPS Process Complete Supervisor Approval to Supervisor Status to Requestor Security Officer Approval to Security Officer

44 Request Role – Status to Requestor
Requestor will receive notification of pending Security Officer approval.

45 Request Role – Verification email to Security Officer
Security will receive to request approval of role request. Click URL in to approve or reject.

46 Request Role – Security Officer Approval
URL in launches AMPS approval page. Click “Request Access”. Scroll to the lower portion of the page. Enter: “Type of Investigation” “Date of Investigation” “Clearance Level” “Requestor IT Level Designation” “Security Officer Decision” “Comments” Click “Complete”.

47 Request Role – Status to Requestor
Requestor will receive notification of pending Data Owner approval.

48 Security Officer Approval
AMPS Process Complete Supervisor Approval to Supervisor Status to Requestor Security Officer Approval to Security Officer Data Owner Approval to Data Owner Complete

49 Request Role – Data Owner Approval
Data Owner will receive to request approval of role request. Click URL in to approve or reject. This is a Mapping Customer Operations function

50 Request Role – Data Owner Approval
URL in launches AMPS user home page for data owner. Click “View Inbox”. This is a Mapping Customer Operations function

51 Request Role – Data Owner Approval
Inbox shows pending requests for data owner. Click “Click Here” corresponding to request. This is a Mapping Customer Operations function

52 Request Role – Data Owner Approval
Scroll to the lower portion of the page. Note the DODAAC. Select “Data Owner Decision”. Enter “Comments” (optional). Click “Complete”. This is a Mapping Customer Operations function

53 MEBS Process MCO approves the request as data owners
Requestor receives notification and a Work list task in MEBS

54 Customer Account Request – Custodian Notification e-Mail
Requestor receives notification stating that a Customer Account must be established in MEBS. Click on the URL to access the Customer Account Request Page.

55 Customer Account Request - Task Notification
Requestor will also receive a task notification on their MEBS home page. Click on “Task Title” to access Task Details.

56 Customer Account Request – Custodian Notification e-Mail
Requestor receives if request for DoDAAC is currently pending.

57 Customer Account Request – Task Action
Requestor will also receive a task action if request for DoDAAC is currently pending.

58 Customer Account Request – Task Action
View task instructions. Select “Acknowledge” task action. Click “Go”.

59 Customer Account Request – Complete and Submit Customer Account Request
Link in and in task notification launches Customer Account Request UI. “DoDAAC” is pre-populated. Required fields are indicated by asterisks (“*”). Complete required fields. Click “Submit”. NOTE: DAASC Information will show TAC addresses available from near-real time (hourly) refresh of DoDAAF Master File. An informational message will be displayed if DAASC information is not available.

60 Customer Account Request - Complete and Submit Customer Account Request
MEBS confirms that the request is submitted successfully. Review the information. Click “Close”.

61 Request Role – Notice of Pending IA Officer Approval
Requestor will receive notification of pending IA Officer approval.

62 Security Officer Approval
AMPS Process Complete Supervisor Approval to Supervisor Status to Requestor Security Officer Approval to Security Officer Data Owner Approval to Data Owner IA Officer Approval Notice to Requestor Complete Complete

63 Request MEBS Custodian Role – Notice of Request Completion
Requestor will receive notice that request is complete.

64 Request Role – Approval Timeout
If pending approval times out, requestor will receive notification. Timeout is when a person in the approval chain does not take action on the request. Each level has 30 days to approve

65 Security Officer Approval
AMPS Process Complete Supervisor Approval to Supervisor Status to Requestor Security Officer Approval to Security Officer Data Owner Approval to Data Owner IA Officer Approval Notice to Requestor Complete Complete Complete

66 Mapping Enterprise Business System
Accessing MEBS First time DODAAC Users (Acct Status or old 1832 form) Current DODAAC Users Automatic Distribution

67 Mapping Enterprise Business System
Accessing MEBS without CAC Use the User code and Password that was provided by AMPS

68 Mapping Enterprise Business System
Accessing MEBS with CAC User ID Use CERTS

69 Mapping Enterprise Business System
USER ID Customers only have access to “MAIN” and “Subscription” MAIN- list any pending Actions or Information Subscriptions- list your current AD and the ability to update and change current requirements

70 Mapping Enterprise Business System
Type of AD (will not be available if you do not have that type of Subscription) DODAAC based on user access Can search by one Part Number Pick the field you want to see

71 Mapping Enterprise Business System
Accessing Customer Automatic Distribution Custodians Super Users Custodians can only view current DODAAC information. Super Users can view any DODAAC that they are tied to within MEBS. Must search account by DODAAC in the customer input field.

72 Mapping Enterprise Business System
Customer Mapping Account – First Time DODAAC user Mapping Account Request form, replaced the old DLA 1832 form. New form is tied to DODAAC not the user as in the past. Form is only required for first time DODAAC registration. Any changes after the initial form is filled in must be made by MCO Accounts Management Section.

73 Mapping Enterprise Business System
This is the form that replaced the DLA 1832 requirement. This is only available to the customer for first time DODAAC map accounts. This form is linked to the Map DODAAC account and not the customer. MEBS will perform a real time query against the DAASC DoDAAF database to retrieve the TAC1 and TAC2 addresses associated with the DoDAAC. If the DoDAAC does not exist in the DAASC DoDAAF, the Customer Account Request will display a message.

74 Mapping Enterprise Business System
Automatic Distribution Click on Subscription Tab USER ID

75 Mapping Enterprise Business System
Remove product from AD Select Item Automatic Distribution (AD) listing Add/Change or Delete requirements

76 Mapping Enterprise Business System
Item has been removed from AD Close out this screen to continue

77 Adding AD Select: AUTODIST Or FLIP

78 Adding AD Fill in requirement

79 Adding AD New item now listed on AutoDist listing

80 Account Information To view your account information
Click on Customers Tab To view your account information USER ID

81 Account Information Part One
DODAAC will default, unless you have access to multiple account. You would than input the DODAAC and select search

82 Account Information Part two
+ will expand to show information Custodian Information

83 CONTACTS AMPS Support Desk available at or DSN or Comm(804) DSCR HELP Desk elknet.dscr.dla.mil/elkusers/self_help/index.asp , DSN , Comm(804) MCO/Customer Accounts or or DSN Local Map Support Offices (MSO’s)

84 Links AMPS: https://amps.dla.mil/
MEBS: https://mebs.dla.mil/mebs/faces/app/introduction.jspx Catalog: Richmond Map Facility web site:

85 Mapping Enterprise Business System
REVIEW AMPS Access SAR Role Request for MEBS MEBS Access Customer Account Request Subscription

86 Mapping Enterprise Business System
QUESTIONS?

87


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