Presentation on theme: "Are there any rooms free?"— Presentation transcript:
1Are there any rooms free? Writing: Unit 1Are there any rooms free?
2Writing Advice Use a spell checker Use an English-to-English dictionary (online) and a thesaurus to expand your vocabularyalso look at the examples and the context given in dictionaries to avoid wrong usee.g. Parking : The act or practice of temporarily leaving a vehicle or manoeuvring a vehicle into a certain location.a parking a car park, a parking lotfitness : The state or condition of being fitgo to the fitness go the gym
3Writing Advice The Elements of Style (William Strunk, Jr.) Use “the Google Method”:Google for phrases using quotation marks (“”). If you get results the sentence is probably correct, if you only get 3 results, there might be something wrong.e.g. “He’s interested for cars” (0 hits); “he’s interested in cars” (14,400 hits)Also use the asterisk * if you’re looking for a particular worde.g. “I'm writing to * you”
4Five Idioms What is an idiom? a combination of words that has a figurative meaningWhere to find the meaning of a particular idiom?Where to find an idiom?Thematic dictionary of idioms
5Five IdiomsYou need eyes in the back of your head now that the twins are walking.To know everything that is happening around you.Life’s no bed of roses.Not a state of comfort and luxury.Oh, am I glad to see you here! You're a sight for sore eyes.a welcome sightFirst come, first served.The first people to arrive will be able to get the best choices.If you darken my door again, I’ll kick you out.(for an unwelcome person) to come to someone's door seeking entry
6Five IdiomsYou need eyes in the back of your head now that the twins are walking.To know everything that is happening around you.Life’s no bed of roses.Not a state of comfort and luxury.Oh, am I glad to see you here! You're a sight for sore eyes.a welcome sightFirst come, first served.The first people to arrive will be able to get the best choices.If you darken my door again, I’ll kick you out.(for an unwelcome person) to come to someone's door seeking entry
7Portfolio taskFind an article about cooking or dinner parties (add the article to the portfolio)e.g.Look up at least five new and interesting phrases or expressions to share with your classmatesPresent the article to your fellow students in class and exchange points ofview (informal presentation)Fill in a reading report for your portfolio (see also: blog)Deadline: 11/2
8Getting ready to writeHave you ever travelled abroad as part of a group?Have you ever made an enquiry (= ask for general information) about a hotel....?Would you consider going on a group holiday now? Why ? Why not?Write:One advantage of travelling as part of a groupOne disadvantageOne difficulty for an organiser trying to book a group
9Asking about accommodation SuitableAppropriateReasonableFair, not excessiveTwin bedsTwo single beds (twin room = room with two single beds; double room = one double bed)A special rateA special priceConsultantSomeone that gives adviceDiscountsReductionWhat is missing in the ?
10Formal versus informal letters Who is the reader? What is your relation to the reader?- formal: people you don’t knowinformal: family, friends! It also depends on your power relationship:e.g. Boss writes to a new employee: s/he may use informal language (not the other way around)How do you want to (re)define your relationship with this reader?distance yourself? Show that you’re the boss/secretary? (power relations)show/create friendship
11Informal Letter Contractions I’m, there’s, he’d... Phrasal verbs (verb + preposition)To look after, to hand in...Colloquial expressions= word or phrase that is used in (informal) conversations but not in formal speech or formal writingWanna, gonna, go nuts...
12Formal versus Informal Letters NameFormal: Dear Mr/Mrs/Miss/MsInformal: Hi/helloPrevious contactFormal: Thank your for your ...Informal: (Many) Thanks for your ...Reason for writingFormal: I am writing in connection with/with regard to/to replyI/we regret to inform you...Informal: I’m writing aboutI’m sorry to tell you
13Formal versus Informal Letters AttachmentsFormal: Please find attached ...I am sending you.... as a pdf file.Informal: I’ve attached....Here is the ...you wantedRequestsFormal: I would be grateful if you could...?I was wondering if you could tell me/ me...?Informal: (Please) could you...?
14Formal versus Informal Letters Promising actionFormal: I will investigate the matterI will contact you again shortlyInformal: I’ll look into itI’ll get back to you soon
15Formal versus Informal Letters Final commentFormal: Thank you for your helpDo not hesitate to contact me if you require any further informationPlease feel free to contact me if you have any questionsInformal: Let me know if you need anything elseJust give me a call if you have any questionsCloseFormal: I look forward to... (+ ing)Informal: Looking forward to ...(+ ing)
16Writing a formal email How to address the person? You know the addressee’s nameDear Mr Burns (married or not married)Dear Miss Dalloway (not married)Dear Mrs Dalloway (married) /ˈmɪsɨz/Dear Ms Dalloway (married or unmarried) /ˈmɪz/ best option(in American English, use a full stop after Mr, Miss, Mrs, Ms) Mr. / Mrs.
17Writing a formal email How to address the person? b) You don’t know the addressee’s nameDear Sir, (if you know the addressee is a man)Dear Madam, (if you know the addressee is a woman)Dear Sir or Madam, (if you don’t know the addressee)
18Writing a formal email If you don’t know the name of the recipient… Yours faithfully,When you do know the name of the recipient…Yours sincerely, Very formal (rarely used in s)But also: Regards, Kind regards, Best wishes, Best...In general:Anglo-Saxon culture is less formals are less formal than letters
19Asking about accommodation Is the formal, informal or neutral? Reread the and underline the words or phrases that make this (in)formal/neutral.Formal - NeutralNo contractionsI am bringing, we will...Some words or phrasesAt present (= now)Reasonably priced (= cheap)Require (= need)Offer (= give) often: in formal language, words of Latin origin are used
20Dear Julia Rambert,I am interested in the job of Waitress advertised in "Metro" this morning and I am enclosing a copy of my CV.I worked as a waitress in my own country for five years before I came here and my former employer can provide you with a reference.I imagine that you cater mainly for overseas tourists so I believe my language skills would be useful. In addition to speaking both Portuguese and English, I can also understand Spanish.I hope you will consider my application carefully and I look forward to hearing from you.Yours sincerely,Maria Chagas
21A letter of enquiry: useful phrases Reason for writingI am writingin response to your article/advertisement/letter...to receive further information aboutto enquire aboutto receive more detailed information aboutto receive further details aboutMore neutral: I would like to know if...Requesting first piece of informationThe first thing I would like to know isFirst of all I would like to knowI wonder if you would mind telling me first of all ….?
22A letter of enquiry: useful phrases Requesting further informationCould you also tell me….?Could you also inform me ….?Would you also mind informing me ….?Would you also mind telling me ….?Do you know ….?I would also like to know ifI would also like to know whetherI hope you might also let me know about …Thanking for informationI would like to thank you in advance for this informationEnding the letterI look forward to receiving your replyI look forward to your replyI look to hearing from you
24Replying to an enquiry: useful phrases Thanking for the interestWe thank you for your enquiry about…We were pleased to learn that you are interested in…Adding informationIt might (also) be interesting for you to know that...You might also be interested to know that...We would like to draw your attention in particular to...Referring the customer to a colleague or websiteFor full details we refer you to...We suggest that you contactOur colleague, Mr/Miss/Ms…, will contact you in the next few days to explain the matter more fully.For more information please visit our website
25Replying to an enquiry: useful phrases You don’t have the informationWe are sorry we are unable to give you the information which you requestEnding the letterWe hope this information will be of service to youWe look forward (with interest) to hearing from you.Naturally, we shall be happy to give you any further information.