1. ASYCUDA Automated SYstem for CUstoms DAta
ASYCUDA introduction
Functional overview
Technical overview
Project implementation
PROGRAMME
PRESENTATION

2. ASYCUDA – SYDONIA – SIDUNEA* * Automated System for Customs Data
1981 The ASYCUDA Programme was born in UNCTAD
ASYCUDA version 1 will be implemented in 3 countries
1984 Launching of ASYCUDA version 2
ASYCUDA PCs + LANs will be installed in many countries
1994 Launching of ASYCUDA++, or version 3
ASYCUDA wide area networks are in use worldwide
Four E.U. countries use ASYCUDA++
2004 ASYCUDAWorld, or version 4, uses cutting edge
Internet and wireless technologies.
First ASYCUDAWorld implementation projects starting
* Automated System for Customs Data

3. * Source: UNCTAD Handbook of Statistics 2003
ASYCUDA WORLDWIDE
Countries
Import*
CIF (b $)
Export*
FOB (b $)
Customs
sites
ASYCUDA
C. sites 84
242
230
1,936
1,345
ASYCUDA
Computers
Trained
Users
21,900
31,700
ASYCUDA
Declarations (yearly)
Languages
15,131,000 19
* Source: UNCTAD Handbook of Statistics 2003

4. ASYCUDA OBJECTIVES Enforcement & Security Trade Efficiency
Fiscal & Statistic
Accurate calculation of duties & taxes [Integrated Tariff, Value,…]
Monitoring of payments [Deferred, cash, …]
Timely and accurate statistics [Trade balances, …]
Enforcement & Security
Control of cargo [manifest-declaration crosscheck, warehouse,…]
Risk management [risk-assessment, selectivity, shipment targeting…]
Container security initiative [risk prevention]
Trade Efficiency
EDI, Direct Trader Input
Norms and standards [KYOTO, HS Tariff, ISO, WCO, UN/EDIFACT …]
Uniform application of Customs law

5. ASYCUDA TANGIBLE RESULTS
Fiscal & Statistic
Fiji, Gabon, Iran, Romania, Venezuela, Yemen …
Enforcement & Security
Bolivia From 100% physical inspection
to: 22% physical inspection
24% documentary check
54% direct release
(Customs Act No 1990, July 1999)
Trade Efficiency
Venezuela: Import procedure reduced from 37 steps to 7 steps
Albania, Jordan: DTI requested by the Traders
El Salvador: ISO 9000

6. CUSTOMS MODERNIZATION MULTI-COMPONENTS PROJECTS
To reform and modernize the Customs Administrations, aligning the legal framework, their organization and procedures to international standards and best practice, and ensuring their expected role in a modern market economy*
ASYCUDA provides the core software and related expertise to create an efficient and effective environment for the management of Customs operations. Its proven Customs software and experience are guarantees of successful implementation.
IT Components
To modernize the Customs information technology infrastructure and build e-government facilities for information and interaction with the trade community, including electronic filing of declarations*
*Source World Bank – various project documents

7. Modernization of Customs, the essentials*
GOV, IMF, WB 2 1
GOV, ASYCUDA
Adopting modern,
simple procedures,
in particular movement
from physical to post
clearance control
Establishing coherent
trade policies and clear
supporting legislation
GOV, ASY, Trade
ALL 3 4
Ensuring incentive
and organizational
structures conducive
to integrity and
effectiveness in
Customs
Shifting to substantial
reliance on self-assessment
by the trade operators
*Source IMF – Changing Customs, Challenges and Strategies for the Reform of Customs Administration

8. ASYCUDA Automated SYstem for CUstoms DAta
ASYCUDA introduction
Functional overview
Technical overview
Project implementation
PROGRAMME
PRESENTATION

9. CUSTOMS EXPERTISE & EXPERIENCE
ASYCUDA DEVELOPMENT
Openness
Communicate with other IT systems;
Evolve with the moder-nization of IT hardware and techniques;
Evolve according to users countries requirements;
Evolve according to developments done by users countries;
Independent from Hardware suppliers.
UNCTAD MANDATE
CUSTOMS EXPERTISE & EXPERIENCE
NORMS & STANDARDS
Flexibility
Be usable by Customs with variable sizes and different types of organization;
Cover the specifics requirements of User countries (recom-mended practice, good governance).
ASYCUDA
COUNTRIES
REQUIREMENTS
TECHNOLOGY
COUNTRIES
FEEDBACK

10. ASYCUDA FEATURES Unique and complete, the same system:
Is operational in 84 countries implementing 84 different national regulations;
Allows Customs Administrations to handle automatically the whole Clearance Process;
Provides adequate functionality for all steps in the Customs Clearance Process (Modular design);
Includes powerful management of taxation and Customs declarations versions.

11. CUSTOMS CLEARANCE PROCESS
Arrival of goods
(e.g. from transit)
Goods are placed under Customs control
Temporary storage of goods
Processing of goods
Goods are declared
Goods are controlled
Duties are paid
To introduce the functionality of the system it is useful to have a look on what composes the clearance process independently of manual or computerised environment .
Release of goods
Output:
Statistics & Audit

12. ASYCUDA – FULL CLEARANCE PROCESS
TRANSIT
MANIFEST
Carrier
Electronic
Manifest
CUSCAR
TRANSIT SHED
Trader: DTI,
EDI, CUSDEC
DECLARATION PROCESSING
TEMPORARY &
ECONOMIC PROCEDURES
RISK MANAGEMENT
PAYMENTS & ACCOUNTING
Banks, Treasury
Electronic
payments,
Credit
One of the limits that can be found in Customs Computerisation is to have different systems that are collaborating together or not.
We have often found the case, before implementing ASYCUDA where exist a limited system for capture of declaration data, an embryo of manifest management and some functions for accounting.
Often there was very limited or no communication at all between these system.
But, even in case of cooperation between systems, one can easily find “Holes” in the process, and obviously these holes are rapidly identified by the fraudulent traders and used to release goods at lower cost.
ASYCUDA has the advantage to offering a unique system that is fully integrated and covers all the steps of Customs Clearance, with mutual auto-control between the data bases at the various steps of the process.
The first database (i.e. the manifest) corresponds to the placement of goods under customs control.
Of course this concept can be very broad depending of the goods, the country of destination and manly the trader
TRANSIT SHED
Trade balance
STATISTICS & AUDIT
Data mining

13. Integrated Process COVERAGE
Integrated databases Cross check controls
Cargo Control
All the goods placed under customs control must be declared …
Payment control
To secure revenue collection, release of the goods must be granted only if duties are paid or guaranteed

14. CUSTOMS HEADQUARTERS
Tariff and control tables management
National configuration
Office configuration
Risk management
User profiles

15. + PROTOTYPE BUILDING Reference database Configuration
Forms & documents
Law & regulation
Reference database
Reference database
To operate a Customs computerized system it is necessary to input in the system the national legal framework, i.e. the customs applicable regulation in a form that the system can process and a language that the users can understand.
This customs applicable regulation includes:
Tariff and taxation
Forma and documents (Implementation of ASYCUDA was often linked wit adoption of the SAD)
Files and codes
Law and other regulations.
This will result in the creation of the system reference database allowing to control and process the transactions
Configuration
ASYCUDA is unique but among the user countries exist many different Customs cultures, multiple situations (e.g. Landlocked countries Vs seaside and islands, strong currencies vs week currencies), thus meaning that there are different way to handle procedures and to solve questions, and the system has to offer different solutions, the user country selecting the most suitable to its national conditions. This is what is called “Configuration”. Configuration allows to adapt the system to the national environment t or to specific local conditions (office configuration). +
Customs tariff
& taxation
Configuration
Files & Codes

16. ASYCUDA STANDARDS COMPLIANCE
Harmonized System Tariff (WCO)
Revised Kyoto Convention (WCO)
Data Standardization (WCO/CDM, TDED)
Normalized Codifications (ISO)
UN/EDIFACT standards
Regional norms (EU, ECOWAS, COMESA)
From the origin normalisation of documents and data standardisation are among the principles at the base of the ASYCUDA development.
At the age of global economy, speaking the same “language” or understandable languages is essential for exchange of ideas between peoples.
It is absolutely mandatory between IT systems specially if dealing with international trade.

17. PRACTICAL CASES
Case #1 – Import Transaction - Trade Efficiency – Streamlined Procedure
Case #2 – Import Transaction – Efficient Customs Control
Case #3 – Monitoring of Transit

18. B2B INTERNATIONAL TRADE TRANSACTION
Export
declaration
Merchandise
XML
Import
declaration

19. GREEN LANE DECLARATION PROCESS Deferred / Credit / e-payment
Import
declaration
The declaration processing is the core of the Customs Clearance. The system performs the following background processes for validation [This list is not exhaustive]:
Manifest
Tariff and other control files
Previous documents
Risk assessment
Taxation
Control of Payment …
e-SAD
Assessment Request
Risk Management
Deferred / Credit / e-payment
e-notification
Release note
Merchandise

20. Import transaction / Trade efficiency Streamlined procedure
PRACTICAL CASE #1
Import transaction / Trade efficiency
Streamlined procedure
Preparation and validation of an e-declaration
Customs controls performed
5-minute clearance
Paperless

21. RISK MANAGEMENT CUSTOMS CONTROL Inspection Act Customs Declarations
ASYCUDA
SELECTIVITY
ENGINE
Direct Release
CUSTOMS
CONTROL
Post clearance control
Documentary check
RISK POLICY
Goods examination
Manifest &
Waybills
This slide presents the risk assessment function of ASYCUDA and the different selectivity channels.
All the data elements of the declaration and of the B/L are usable by the selectivity, this meaning they can be tested and checked by the criterions to select the declaration or BL and direct it to a control channel.
There are four channels (describe) plus the possibility to place the declaration on a query status while waiting the issue to be solved.
Query status
Manifest
screening
Inspection
Act
Feedback analysis

22. Random selection completes the criteria
RISK MANAGEMENT
Selectivity criteria identify the transactions that have to be controlled e.g.:
Fiscal risk: High duty rate goods => loss of revenue
Health/security risk => Prohibited or controlled goods
Random selection completes the criteria
Selectivity parameters allow to apply the selectivity policy (rates of control) according to available resources e.g.:
Why select 200 declarations if only 50 can be
controlled by the available Customs staff?

23. Efficient Customs control Storage of results – data mining
PRACTICAL CASE #2
Import transaction
Efficient Customs control
Validation of an e-declaration
Pertinent Customs controls performed
Transparency (assistance to user)
Storage of results – data mining

24. ASYCUDA Automated SYstem for CUstoms DAta
ASYCUDA introduction
Functional overview
Technical overview
Project implementation
PROGRAMME
PRESENTATION

25. Ensuring that information is not accessed by unauthorized persons
COMPUTER SECURITY
Confidentiality
Ensuring that information is not accessed by unauthorized persons
Integrity
Ensuring that information is not altered by unauthorized persons in a way that is not detectable by authorized users
Authentication
Ensuring that users are the persons they claim to be

26. Secure communication protocols X509 e-Certificates
TECHNICAL SECURITY
Java security model
Resources protection, no foreign intrusion
Asymmetric Cryptography (multiple providers)
Secure communication protocols
SSL, RMI extended, End to end security
X509 e-Certificates
Public Key Infrastructure (multiple providers)
e-Signature
e-Document data integrity (no possible forgery)
Biometrics
User authentication

27. FUNCTIONAL SECURITY Document Processing Path Status
Document ownership – Protected access
Operation authorized for {business units}
User profile belongs to {business units}
Full audit – Document historical detail
Full operation tracking
Status
Operations

28. T1 DOCUMENT PROCESSING PATH
ARCHIVED
DELETED
CLOSED
CANCELLED
NULL
EXTERNAL
STORED
REGISTERED
GOODS ARRIVED
CONFORM
NON CONFORM

29. ASYCUDAWorld n-TIER MODEL
SQL
XML
vieW
View
Relational Databases
Document Object Model
User Friendly
MM Interface
Business Rules
Connector
Data
Rule
Facet

30. ASYCUDAWorld - MATURITY
Technology
Scalability {Adequate system architecture}
Centralized vs Decentralized
Evolution {Focus on user demand}
Technology, Internet standards
System deployment, maintenance, development
Infrastructure and Budgets
Flexibility
Open environment
Model e-Documents {customizable}
Third party providers {cryptography, tools, …}
Large e-Document set i.e. emerging e-Gov. applications
Customs software toolbox and framework

31. ASYCUDAWorld TECHNICAL REQUIREMENTS
Deployment
Affordable cost of maintenance / upgrade
Flexibility to adapt to various partners
Infrastructure, timeframes, budgets, etc.
Market driven
Fast adaptation to functionality change
Quick response / integration to technology evolution
Truly open SECURE system
State-of-the-art security systems
Ability to integrate multiple interfaces to businesses

32. ASYCUDAWorld MAIN TECHNOLOGY
JAVA [OS independent: Unix, Windows …]
DB Independent [Oracle, Informix, SQL Server …]
State-of-the-art security model based on asymetric cryptography, Public Key Infrastructure [PKI] and e-certificates
Internet client-server n-tier model
Support from high end to low end Internet clients
Hierarchical Document Object Model [DOM, XML …]
Resilience to telecom breakdowns, mobile computing
Ergonomic User Interface [WYSIWYG …]
Dynamic [no cost] deployment

33. ITC HARDWARE – From High-end clusters to low end computers
OPEN ENVIRONMENT
Operating Systems
DataBase vendor
UNIX
SOLARIS,
AIX,
HP-UX,
SCO Unix
LINUX Suse,
LINUX Red Hat,
LINUX Debian, ...
MS/Windows XP, 2000
Mac OS X …
ORACLE
DB2
INFORMIX
SQL Server
MS/Access
INTERBASE
FIREBIRD
SYBASE …
SYSTEM
INTEGRATORS
ITC HARDWARE – From High-end clusters to low end computers

34. ASYCUDA Automated SYstem for CUstoms DAta
ASYCUDA introduction
Functional overview
Technical overview
Project implementation
PROGRAMME
PRESENTATION

35. GEOGRAPHICAL IMPLEMENTATION Regional Customs House
Customs Administrations,
International Organizations,
Intelligence Databases,
Intelligence Systems…
Customs Office
Abroad
Intelligence
Transit
Border Post HQ
Estonia
Fully centralised system
840 computers
57 sites (HQ+5 RCD+51LCO)
Regional Customs House
Border Post
Romania
Decentralised system
2,200 computers
137 sites (HQ+12 RCD+124 LCO)
Inland Clearance Office
Border Post
Border Post
Customs Office
Abroad
Transit
ASYCUDA
UNCTAD

36. ASYCUDA IMPLEMENTATION STRATEGY
Protection of previous investments
Co-existence/operation of ASYCUDA World and ASYCUDA++
Full compatibility with existing ASYCUDA peripheral systems
Implementation according to country’s technical/financial resources
Countries’ ownership
Transfer of technical know-how to National Project Teams at early stage
Source code provided to Customs Administrations
Facility to develop national extensions from existing ASYCUDA modules
Full advantage of new technologies
Non-disruption of operational Integrated Customs IT Systems
Low-cost deployment and maintenance

37. PROJECT PHASES Phase 0 (preparatory / pre-implementation)
Phase 1 (pilot)
Phase 2 (roll-out)

38. PROJECT PHASES Phase 0 Pre-implementation activities Phase 1 (pilot)
Feasibility Study / Project Document
Phase 1 (pilot)
Phase 2 (roll-out)

39. PROJECT PHASES Phase 1 Phase 0 (preparatory / pre-implementation)
- Pilot
Phase 1
Training of the National Project Team (Foundation)
- Technical, Functional, Train-the-Trainers
- Evaluation / Certification
Awareness activities
Prototype building
- Integration of national legislation/procedures/codification
Configuration according to organisational structure, telecom
Definition of specific country reports
Training of end-users and advanced training of NPT
Prototype testing
- HQ + Regional + Local (inland + border)
Review / Pilot acceptance
- Pilot test methodology & scenarios
Phase 2 (roll-out)

40. PROJECT PHASES Phase 2 Phase 0 (preparatory / pre-implementation)
Phase 1 (pilot)
- Rollout
Phase 2
Technical assistance to the National Project Team
Final review / Acceptance

41. CUSTOMS IT SYSTEM - COMPONENTS
Operating
System
Integration
ASYCUDA
Training
Additional
Software
RDBMS
IT Hardware
Telecom
Hw & Sw
Servers, PCs,
Printers, UPS etc
Internet, Office etc

42. POST-IMPLEMENTATION SUPPORT
In the framework of a project / MOU
ASYCUDA new releases
Updates of technical & functional doc and training materials
Remote technical assistance
Error solving
ASYCUDA website
Discussion forum
Error reporting/Change requests escalation mechanisms
Technical services on cost recovery basis
Specific technical assistance
Change requests
Regional technical support centres
Africa - Ouagadougou, Burkina Faso
- COMESA Secretariat – Lusaka, Zambia
Americas & Caribbean – Caracas, Venezuela
Asia & Pacific - Kuala Lumpur, Malaysia
- Pacific – Suva, Fiji
Central & Eastern Europe - Geneva

43. ASYCUDA Web PRESENCE

44. MANAGEMENT STRUCTURE UNCTAD / ASYCUDA Projects Central Team
- Programme Co-ordinator
- Regional Co-ordinators
- Functional and Technical Teams
Field / Technical Assistance Teams
Projects
Steering Committee
National Project Director
National Project Manager
National Project Team
- Users Team (functional)
- Technical Team
- Training Team

45. PROJECT DOCUMENTATION
Pre-implementation / Preparatory Phase
Feasibility Study
Preparatory Phase Doc
Agreement / Project Plan
Project Document
Description of Services/Operation
Reporting
- Monthly Reports
- Quarterly Reports
- Final Report
Reviews
- Phase Reviews
- Final Review

46. ASYCUDA Automated SYstem for CUstoms DAta
PROGRAMME
PRESENTATION