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Created 5-20-2010 Revised 6/9/2010 Office of Information, Technology and Accountability 1 Survey Monkey.

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Presentation on theme: "Created 5-20-2010 Revised 6/9/2010 Office of Information, Technology and Accountability 1 Survey Monkey."— Presentation transcript:

1 Created Revised 6/9/2010 Office of Information, Technology and Accountability 1 Survey Monkey

2 While waiting Open up Internet Explorer Go to Click on the link “talking about” at the top of the page Read through the testimonials Office of Information, Technology and Accountability 2 Created Revised 6/9/2010

3 Office of Information, Technology and Accountability 3 Created Revised 6/9/2010 Nine Elements of Digital Citizenship Student Learning and Academic Performance 1. Digital Access: full electronic participation in society 2. Digital Literacy: the process of teaching and learning about technology and the use of technology 3. Digital Communication: electronic exchange of information School Environment and Student Behavior 4. Digital Security & Safety: electronic precautions to guarantee safety/physical well-being in a digital technology world 5. Digital Etiquette: electronic standards of conduct or procedure 6. Digital Rights and Responsibilities: those freedoms extended to everyone in a digital world Student Life Outside the School Environment 7. Digital Commerce: electronic buying and selling of goods 8. Digital Health and Wellness: physical and psychological well-being 9. Digital Law: rights and restrictions

4 Office of Information, Technology and Accountability 4 Created Revised 6/9/2010 Digital Citizenship Links spx spx

5 Office of Information, Technology and Accountability 5 Created Revised 6/9/2010 Standard 3. Demonstrate the ability to use technology for research, critical thinking, problem solving, decision making, communication, collaboration, creativity, and innovation. Standards Addressed :

6 Office of Information, Technology and Accountability 6 Created Revised 6/9/2010 Survey Monkey By the end of this session you will know and be able to: Create professional online surveys quickly and easily Collect and analyze data

7 You will demonstrate this by: Creating a simple survey using 5 different question types Set a link for collection Office of Information, Technology and Accountability 7 Created Revised 6/9/2010

8 Office of Information, Technology and Accountability 8 Created Revised 6/9/2010 Creating Accounts To begin using the online survey tool, first you must create an account. This site offers Basic or Professional subscriptions. All surveys and data are hosted on their site and servers.

9 Step 1: To activate your account click on the Join Now for Free button located on their homepage Office of Information, Technology and Accountability 9 Created Revised 6/9/2010

10 Office of Information, Technology and Accountability 10 Created Revised 6/9/2010 Step 2: Next you are prompted to pick a username and password. This creates a Basic status or free account:

11 Office of Information, Technology and Accountability 11 Created Revised 6/9/2010 Basic Account The Basic subscription is completely free, and it allows you to create as many surveys as you would like! You are never forced to upgrade the account, and they do not delete your surveys or data collected if you do not upgrade by a certain time. You can keep a Basic account for as long as you would like. The following are the features of a Basic subscription:  Up to 10 questions per survey  100 responses per survey  15 types of questions  Collect responses via web link  Collect responses via  View live results as they are recorded  Supports any language, including Unicode  Survey completion progress bar  Automatic numbering for pages/questions  15 pre-built survey themes  Validate/required survey responses  Randomize/sort answer choices  Accessible and 508 compliant and certified surveys  Limit of 3 Collectors per survey

12 Office of Information, Technology and Accountability 12 Created Revised 6/9/2010 When you are ready to begin creating a survey, you will click on the Create Survey tab located on the page header of the Survey Monkey account. New Survey-Where to Begin?

13 From here you will choose if you want to create a survey from scratch, from a survey template, (professional version only) or from an existing survey in your account. Name the survey and you are ready to go! Created Revised 6/9/ Office of Information, Technology and Accountability

14 14 Created Revised 6/9/2010 After naming the survey, the Edit Survey page immediately opens. Click on the Add Question Here button to insert your first question. If you want to add pages to your survey, simply click the Add Page Here button where you want to insert the page.

15 Office of Information, Technology and Accountability 15 Created Revised 6/9/2010 Adding Questions and Pages Once you begin designing your survey and every time you add or create a new question, a window will open up within the survey designer. (The actual survey design page will be tinted out behind the window as indicated in the picture on the next page.)

16 Office of Information, Technology and Accountability 16 Created Revised 6/9/2010 From here you will: 1.Choose your question type from the dropdown menu. 2.Type the question into the provided textbox. 3.Type the answer choices into the provided textbox (each must be on its own line). 4.Choose to add any of the additional features (e.g. randomize choices, set to required answer, etc). 5.Click the Save Changes button when you are finished.

17 Types of Questions Available and Features To add a question to your survey, a dropdown menu is presented after clicking the Add Question button. Office of Information, Technology and Accountability 17 Created Revised 6/9/2010

18 Office of Information, Technology and Accountability 18 Created Revised 6/9/2010 Features When adding questions to the survey, you have the ability to add individual features to those questions: Required to answer option Text validation Change of question size and placement Adding a comment field

19 Office of Information, Technology and Accountability 19 Created Revised 6/9/2010 When creating the Multiple Choice type questions (One Answer or Multiple Answers), you can choose to include a comment field as an answer choice or to keep it as a separate comment field. In the question design you can:  Modify the Field Label.  Configure the Comment Box Size. Here you can change the size of the comment box based on a “characters wide” parameter.  Set up the Text Validation by the following criteria: text of a specific length, whole number, decimal number, date format (UK/US), or address Customize the error message if a respondent fails to answer the comment box. Adding a Comment Field

20 Office of Information, Technology and Accountability 20 Created Revised 6/9/2010

21 Office of Information, Technology and Accountability 21 Created Revised 6/9/2010 Require to Answer You can force respondents to answer your questions using the Require Answer to Question. 1.Place a tick mark next to the Require Answer to Question option. 2.Customize the "failure to answer" message in the provided section. Click the Save Changes button. An asterisk will then appear next to the questions.

22 Office of Information, Technology and Accountability 22 Created Revised 6/9/2010 You also have the ability to edit the size of the comment or input boxes for the Open Ended question types or for a comment box. Click on the Change Question Size & Placement option located under that question type.  With the Comment Box or Essay Box type of question, you can create a text box based on the number of lines and the number of characters wide (e.g. 5 lines/20 characters wide or 10 lines/70 characters wide).  With the Single Line Input Box you can set the input box according to character widths (e.g. 30 characters up to 100 characters). Edit Comment Box Size

23 Office of Information, Technology and Accountability 23 Created Revised 6/9/2010 Copy a Survey The ability to create a copy of any survey in your account is available to all subscribers. This is done under the Create Survey tab. Please note: If the survey has any responses, the responses will not be copied. In addition, only the survey design itself will be copied. No collectors or their settings will be copied from the original survey. You will need to create new collectors and re-select a saved custom theme in the Theme Dropdown menu on the copied survey.

24 Copying Surveys Office of Information, Technology and Accountability 24 Created Revised 6/9/2010 In order to copy an existing survey, please do the following: Step 1: Click on the Create Survey tab. Step 2: Choose the Copy from Existing Survey option. Here you will select the name of the survey to copy in the provided dropdown menu. Click the Create Survey button when you are finished naming it.

25 Office of Information, Technology and Accountability 25 Created Revised 6/9/2010 Add a Page or Insert Page Break You can add a page in your survey by clicking on the “Add Page button directly above or below an existing question” You can add page breaks in the survey design the following way: Step 1: Click on the Design icon next to the survey title on the My Surveys page. Step 2: Click on the Add Page Here or Split Page Here button, depending on where you want to create a new page.

26 Returning to Edit a Survey Office of Information, Technology and Accountability 26 Created Revised 6/9/2010 Log in to your account Click on “My Surveys” Locate the survey you wish to edit and click on it This will open the edit screen From here you can make necessary changes

27 COLLECTING RESPONSES Office of Information, Technology and Accountability 27 Created Revised 6/9/2010

28 Office of Information, Technology and Accountability 28 Created Revised 6/9/2010 Once you have finished designing your survey, you are ready to send it to your audience and collect survey responses. Since the survey is an online version, respondents will need to access the survey via a link or URL. You may be wondering, “Where do I get the links to do this?” The following section contains the information on where to get these links through the use of collectors. You can also check out the online tutorials for additional information COLLECTING RESPONSES:

29 Office of Information, Technology and Accountability 29 Created Revised 6/9/2010 What is a Collector? A collector enables you to collect responses for a survey. After designing your survey, you are ready to send it out to your audience. In order to get the survey to your audience, collectors are created. The type of collector you create will determine what type of link is created and how it is to be administered. There are three types of collectors you can create: The Web Link Collector – (Collect Anonymous Responses?) The Invitation Collector – (Track Your Respondents?) The Popup Window Collector

30 Office of Information, Technology and Accountability 30 Created Revised 6/9/2010 Once you are ready to configure your survey for distribution, these collector types are created under the Collect icon for that survey: Collect Icon Each survey will have a Collectors Page that houses each collector created for a specific survey. There is no limit to the number of collectors for Professional subscribers. However, the Basic subscription is limited to 3 collectors per survey.

31 Office of Information, Technology and Accountability 31 Created Revised 6/9/2010 Tracked vs. Anonymous Perhaps you want to have “tracked” vs. “anonymous” responses 1.) Let's say for that you want to survey one group of participants anonymously. Here you could name one Web Link collector as Anonymous. Choose the setting to Create link for an message or to place on a webpage under the Collector Summary. Create the collector settings and restrictions. A link is generated under the Get Survey Link button for you to copy and paste into your own provider or website. Save the Collector and the link to your audience or post on your webpage.

32 Office of Information, Technology and Accountability 32 Created Revised 6/9/2010 Tracked vs. Anonymous 2.) Now, you may want to survey another group and be able to track their identities for the same survey. Here you could set up a 2nd collector and choose the option to Upload your list and have us send a survey invitation. You can name it " List." Select your settings and restrictions and save them. Import/create your distribution list. Customize the message. Schedule the delivery for Survey Monkey to send out the invitation message with the survey link.

33 Office of Information, Technology and Accountability 33 Created Revised 6/9/2010 Collector Settings and Restrictions The options for your collectors are set up individually per each collector created for a survey.  If you need to create, edit, or change the options associated with the survey, you can access them any time under the survey collector's Settings & Restrictions.  If you need to access a previously created collector to make these option changes, click the Collect icon on the My Surveys page next to the specific survey. The list of current collectors will open for that specific survey..

34 Office of Information, Technology and Accountability 34 Created Revised 6/9/2010 To access the Change Settings button, click on the collector's title on the summary page. This opens the collector's details. The Change Settings & Change Restrictions buttons are located on the left hand side of the summary page: Step 1: Click on the Collect icon next to the survey title on the My Surveys page. Step 2: Select the collector for which you would like to change the survey options by clicking on the actual collector title. Step 3: The summary page opens and from here you can click either the Change Settings or Restrictions button located on the left side of the page. Step 4: Click on the Save Settings when you are finished editing the options for that specific collector

35 Office of Information, Technology and Accountability 35 Created Revised 6/9/2010 Collector Settings : The Collector Settings allow you to determine the “settings” for the survey link. This section houses many of the options that you can place on a collector like a Thank You page, a redirect URL, or allowing responses to be edited by survey participants, etc. The Collector Settings options are as follows: Setting 1: Allow Multiple Responses? Setting 2: Allow Responses to be Edited? Setting 3: Display a Thank You page? Setting 4: Survey Completion Setting 5: Save IP or Address

36 Office of Information, Technology and Accountability 36 Created Revised 6/9/2010 How to Save your Collector Settings: Click the Save Settings button to save your settings. You will then see the saved settings message for confirmation. Your collector settings have been saved. To return to the "Collector Summary" page, click the << Back to Summary button.

37 OPTIONS TO SEND THE LINK Office of Information, Technology and Accountability 37 Created Revised 6/9/2010

38 Office of Information, Technology and Accountability 38 Created Revised 6/9/2010 Survey Monkey provides three options for sending the survey to your audience. All three options are listed under the Collect icon on the My Surveys page for each survey created. To get started, you will select the Collect icon and then choose how you want to send the link. As discussed earlier, remember that the type of collector you create will determine what kind of link is created and how it is to be administered: Collect Icon From here, choose between the following three options: The Web Link Collector The Invitation Collector The Popup Window Collector The following sections provide information on each of the three types of collectors. It explains what they do and walks you through how to set up each one. The following section explains each type of collector and how to create and administer them to your audience.

39 Office of Information, Technology and Accountability 39 Created Revised 6/9/2010 Create Link for Your Client or Post on a Webpage: If you would like to send a link through your own client like Outlook or Hotmail, then this option is provided to collect the link that you can copy and paste into the message to be sent through your client.

40 Office of Information, Technology and Accountability 40 Created Revised 6/9/2010 Step 1: Click the Collect icon to the right of the survey title. The following options will be available: Choose the 1st option of Create link for message or for a webpage. Name this collector. 2. Move to the collector summary page by clicking the Next Step button:

41 Office of Information, Technology and Accountability 41 Created Revised 6/9/2010 Step 2: The summary page opens up to show the survey link and/or code. Click the settings and restrictions button on the left hand side of the page to determine if you want to: Allow only one response or multiple responses Allow the survey to be edited or not Add a thank you page Set a Survey Completion Option Add a cutoff date and time or maximum response count Add a password Enable IP blocking Once you create your settings and restrictions save them. (These buttons are located on the left hand side of the collector's summary page):

42 Office of Information, Technology and Accountability 42 Created Revised 6/9/2010 Step 3: In order to get the link to paste into your , click on the Get Survey Link button located on the left hand side of the summary page This will then produce two options for sending the link:

43 Office of Information, Technology and Accountability 43 Created Revised 6/9/2010 Sending Survey Link in an This is a link that you will copy and paste into the outgoing body message delivered through your own client. Part 1: Highlight the link and copy it.

44 Office of Information, Technology and Accountability 44 Created Revised 6/9/2010 Part 2: Paste the link into the body message of your client.

45 Office of Information, Technology and Accountability 45 Created Revised 6/9/ Placing Survey Link on a Webpage: From here you can also copy and paste the HTML code into the back end of your own website. Please use this script of code generated by our tool. You or your webmaster can then add this into your webpage. If you add additional coding or use a web design program that may alter this code, please check that this exact format is maintained. If not, the survey link may not work properly.

46 Office of Information, Technology and Accountability 46 Created Revised 6/9/2010 ANALYZING & EXPORTING DATA Survey Monkey allows you to analyze the survey data within the Analyze section of the survey. As soon as a respondent clicks the Submit button on his/her survey, the response comes immediately back into that section. The response summary page then shows the data in a bar graph presentation of the summary numbers (depending on the question types). From here, you can check the total response counts, percentages, respondent counts, and response averages for the rating type question. Within this section, you may browse individual survey responses, edit them, or delete them. In addition and as a professional subscriber, the Analyze section allows for deeper analysis through the use of filtering and exporting.

47 Office of Information, Technology and Accountability 47 Created Revised 6/9/2010 Your Turn Create your account on Survey monkey Create 5 question, use 5 different question types Set a link for collection

48 48 Office of Information, Technology and Accountability 48 Created Revised 6/9/2010 Survey CATEGORY4321 Questions5 questions4 questions3 questions2 or fewer questions Question TypesContains: 5 question types Contains: 4 question types Contains: 3 question types Contains: 2 or fewer question types LinksLink set and e- mailed for data collection Link set for data collection Not clear that end user can collect data No data collection

49 Office of Information, Technology and Accountability 49 Created Revised 6/9/2010 Resources ISTE Publications, Digital Citizenship in Schools by Mike Ribble and Gerald Bailey, copyright 2007, ISBN No:


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