Procurement Official The Department Procurement Official is your ONLY point of contact during this procurement process. Bill Christian Franchise Tax Board Procurement and Asset Management (MS-A374) P.O. Box 2128 Rancho Cordova, CA Phone (916) Fax (916) Please Note: Oral communications directly with department officers and State employees concerning this IFB are highly discouraged and shall not be binding on the State.
Bidders Conference Purpose and Objectives Objective– to provide information related to the procurement Opportunity – to ask questions Network – with potential business partners
The EDR IFB for the IVVC was released on DGS eProcurement on eProcurement is the public, central repository for all State of California solicitations All IFB Addendum and Question & Answers and any other procurement documents will be posted on eProcurement IFB on eProcurement
Bidders Conference sign-in sheet and PowerPoint presentation will be posted on eProcurement All questions and answers from the Bidders Conference will be posted on eProcurement IFB on eProcurement
Submission of Questions at the Conference If you have questions, please write your question(s) and your name on the cards provided at the sign in desk Write only one question per card, and please make sure it is legible Some questions will be answered at the end of this presentation. All questions will be answered in a Question and Answer set and will be posted on eProcurement at:
EDR Project Objectives Californias tax gap, difference between taxes owed and paid, is estimated to be about $6.5 billion annually. FTBs ability to narrow the tax gap is constrained by six Strategic Business Problems. The Enterprise Data to Revenue (EDR) Project will solve these six problems and generate hundreds of millions of additional revenue to materially narrow the tax gap.
EDR Project - Business Problems 1.FTB data is in silos and unavailable to the enterprise. 2.Return processing is inefficient and requires too much manual intervention. 3.System redundancy is out of control and reuse is nonexistent. 4.Data analysis tools are limited and unavailable to the enterprise. 5.Taxpayer self-services are limited. 6.Business Entities Tax System (BETS) is at risk of maintainability.
EDR Project – Business Problem Solutions 1.Implement Enterprise Data Warehouse to make data available to the enterprise. 2.Reengineer return processing to make more efficient and increase data capture for enterprise, validation and Fraud detection. 3.Implement Seven New Enterprise Architecture technologies with an overall Service Oriented Architecture approach.
EDR Project – Business Problem Solutions 4.Expand and integrate new modeling processes and data analysis on all data 5.Implement a Taxpayer Folder to provide a common access for internal and external users to enterprise data and self-services 6. Decouple Business Entities Tax System (BETS) to remove proprietary software
EDR Project Overview and Schedule The EDR Project is a 66 month large scale IT Project with almost 350 state and vendor staff at its peak. Upon implementation, the project is forecasted to produce almost $1 billion dollars in revenue annually. EDR Project Prime Solution Provider (PSP) procurement is underway with a targeted contract start of July 1, Contract award and Contract work is based on PSP schedule for the EDR Project. If the PSP schedule is delayed, this Contract will be delayed accordingly
Section III-Current System or Problem Due to the complexity and size of the EDR Project, the IVVC services are essential to the EDR Project. The IVVCs will work directly with the EDR Project Team, under the direction of the EDR Project Director. The role of the IVVC is to provide oversight of the Projects Technical Management approach activities and deliverables as defined in the Statement of Work.
Section III-Current System or Problem All services will be performed in accordance with applicable industry standards, such as Project Management Institute (PMI) and Institute of Electrical and Electronics Engineers (IEEE) standards required for each deliverable. IV & V services are required to be performed until final State acceptance of the EDR Solution.
Section IV-Proposed Services The Independent Verification and Validation Consultants (IVVC) must work with the EDR Projects Technical Integration Manager (TIM) under the direction of the EDR Project Director. FTB requires the following minimum consultant staffing levels: Months : Five Full Time Staff Months : Four Full Time Staff Months : Two Full Time Staff
Section IV-Proposed Services
All required IV & V consultant tasks and project deliverables must be completed to the States satisfaction and approval.
Section VI-Bidder Requirements CriteriaRequired Experience A Performed at least sixty (60) months of full time Independent Verification & Validation services for a Complex IT Project(s) (as defined in the Glossary) that must meet requirements subject to IT industry standards including: IEEE Software Verification and Validation IEEE Standard for Information Technology – Software Life Cycle Processes. IEEE Standard for Software Quality Assurance Plans. IEEE 830 Requirements Specifications. B Performed at least twenty-four (24) months of full time Independent Verification & Validation services within the last seven (7) years on a Large and Complex IT Project(s) (as defined in the Glossary). Bidders Experience and Past Performance Criteria
Section VI-Bidder Requirements (1) Project Manager (3) IT Technical Analysts (1) IT Business Analyst
Section XI-Contract and SOW 1.Manages all IV&V activities consistent with the terms of the contract 2.Reviews and recommends acceptance on selected PSP Technical Management Requirement Deliverables (MRDs) 3.Reviews and recommends acceptance on all Management Review Events (MREs) IVVC Tasks:
Section XI-Contract and SOW 4.Performs assessments of the overall health of the PSPs system development effort; 5.Performs quality assurance on selected State accepted PSP Technical Management processes; 6.Performs quality control testing on the PSPs Compensation Deliverables planned for production; and 7.Performs other IV&V tasks as directed by the EDR Project Director. IVVC Tasks:
Section I-Introduction and Overview KEY ACTION DATES Action Number ActionDate Time (Pacific Time) 4. Last day to submit a Letter of Intention to Submit a Bid (Exhibit I-A) and signed Confidentiality Statement (Exhibit I-B) 01/14/20112:00 pm
Section I-Introduction and Overview Action Number ActionDate Time (Pacific Time) 5. Last day to submit questions prior to Final Bid 01/21/20112:00 pm 6. Last day to request a change to IFB requirements.* 01/26/20112:00 pm 7.Last Day to file requirements protest01/28/20112:00 pm *Or 5 days following the last addendum that changes the requirements
Section I-Introduction and Overview Action Number ActionDate Time (Pacific Time) 8. Submission of Draft Bids – Review of Administrative Details 01/31/20112:00 pm 10.Submission of Final Bids03/21/20112:00 pm 11. Public Cost Opening held at: Franchise Tax Board 9646 Butterfield Way Sacramento, CA California Town Center 04/06/201110:00 am 15.Contract starts07/01/2011
Section II-Rules Governing Competition Section II - II.B.4: Information on Questions Regarding the IFB Submit questions by to the Department Procurement Official listed in Section I (questions not submitted today) Questions received either posted to eProcurement or by will be answered and posted on eProcurement Last day to submit questions prior to Final Bids 01/21/2011 2:00 p.m.** **Or 5 days following the last addendum that changes the requirements
Section V-Administrative Requirements WORKERS COMPENSATION A Workers Compensation Certification must be completed and submitted with an original signature with the bidders Final Bid. See Exhibit V-A.
Section V-Administrative Requirements VERIFICATION OF CALIFORNIA TAX STATUS Prior to Contract award, the State will verify the bidders tax status. The successful bidder will be required to be active and in good standing with FTB with all payments and tax filings in compliance.
Section V-Administrative Requirements DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PARTICIPATION PROGRAM For this procurement, the State has established a mandatory DVBE participation requirement of three percent (3%) of the total Contract cost. Due to a recent change in law, a good faith effort is no longer an option for meeting the DVBE program requirements.
Section V-Administrative Requirements BIDDER DECLARATION FORMS All bidders must complete the Bidder Declaration GSPD (08/09). The completed declaration must identify all subcontractors proposed for participation in the Contract. The bidder awarded the Contract is contractually obligated to use the subcontractors for the corresponding work identified.
Section V-Administrative Requirements BIDDER DECLARATION FORMS Bidders who have been certified by California as a DVBE or who have obtained the participation of subcontractors certified by California as a DVBE must also submit a completed form(s) STD 843 (Disabled Veteran Business Enterprise Declaration).
Section V-Administrative Requirements EXHIBIT V-B COMMERCIALLY USEFUL FUNCTION DOCUMENTATION All certified small business, micro business, or DVBE contractors, subcontractors or suppliers must meet the commercially useful function requirements under Government Code Section 14837(d)(4) (for SB) and Military and Veterans Code Section 999(b)(5)(B) (for DVBE).
Section VII-Costs LineKey Staff Rate Per Hour Estimated Hours Rate x Estimated Hours 1.Project Manager $________10,000$___________ 2.Project Analyst $________30,000$___________ 3.Project Analyst $________10,000$___________ GRAND TOTAL $ PERSONAL SERVICES – COST – HOURLY RATE Enter the RATE PER HOUR for each classification. Multiply the Rate Per Hour times the Estimated Hours and enter the product in the Rate X Estimated Hours column. The sum of the Rate X Estimated Hours column should be put in the Grand Total row.
Section VIII-Bid Response Format Volume I – Response to Requirements This volume must contain all of the section contents listed in Table VIII-1, complete in every detail, except for cost. The inclusion of any cost data in Volume I may result in the rejection of the bidders bid. Requirement Section 1 – Cover Letter and Bid Signature This section includes the bidder cover letter as required in IFB Section VI. Section 2 – Table of Contents The table of contents must: Identify all major parts of the bid by volume and page number. Identify all tables, figures, charts, and graphs. Section 3 – Administrative Requirements Response The administrative requirements response must include all the completed forms, exhibits and information requested for each mandatory requirement identified in IFB Section V, including: Workers Compensation Certification, Exhibit V-A Payee Data Record, STD 204 Certificate of Status from California Secretary of State State of California preference and incentive forms o TACPA – STD 830 (if applicable) o EZA – STD 831 (if applicable) o LAMBRA – STD 832 (if applicable) o Bidders Summary of Contract Activities and Labor Hours – DGS/PD 526 (if applicable) o Manufacturers Summary – DGS/PD 525 (if applicable) DVBE Declarations – STD 843 Bidder Declaration Form GSPD (08/09) Small business approval letter (if applicable) Commercially Useful Function Documentation, Exhibit V-D Section 4 – Bidder Requirements Response The bidder requirements response must include the following completed documents: Exhibit VI-A – Customer Engagement Form Exhibit VI-B – Key Personnel Self-Certification – Project Manager (1) Exhibit VI-C – Key Personnel Self-Certification –IT Technical Analyst (3) Exhibit VI-D – Key Personnel Self-Certification – IT Business Systems Analyst (1) Section 5 – Standard Agreement, STD 213 IT Include one form with original signature of an individual authorized to bind the firm on the Standard Agreement, STD 213 IT found in IFB Section XI. Do not include the term dates and dollar amounts on the Standard Agreement, STD 213 IT. Fill in the bidders name and contact information on the Standard Agreement, STD 213 IT.
Section VIII-Bid Response Format VOLUME II – COST DATA Volume II must be in a separately sealed and marked envelope containing completed the cost worksheet from Section VII of this IFB, Exhibit VII-A Personal Services – Cost – Hourly Rate.
Section IX-Evaluation Evaluation Categories Maximum Score Administrative RequirementsPass/Fail Non-Financial Requirements Bidders Experience and Past Performance Pass/Fail Proposed Key Personnel Experience and Past Performance Pass/Fail Proposed Key Personnel Experience and Past Performance Requirements (Per Key Personnel Qualifications Certification) 200 Total Non-Financial Requirements Score:200 Cost Total Evaluated Cost Amount200 Total Evaluated Cost Score:200 TOTAL SCORE:400