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Bidder’s Conference CalCloud IFB #12- 136613 July 18, 2013 1IFB 12-136613, CalCloud.

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Presentation on theme: "Bidder’s Conference CalCloud IFB #12- 136613 July 18, 2013 1IFB 12-136613, CalCloud."— Presentation transcript:

1 Bidder’s Conference CalCloud IFB # July 18, IFB , CalCloud

2 Conference Basics Cell Phones (Off/Silent Mode) Emergency Exits Available Facilities Registration Sign-In IFB , CalCloud2

3 Ground Rules Oral Responses will not be binding on the State Not an open forum for Bidder Questions, section I.J All questions must be submitted in writing on the Index cards provided to you Question cards will be collected Written questions will be officially answered in Q&A Set 3 IFB , CalCloud

4 General Information Read entire IFB Review Key Action Dates Check BidSync site for updates o Location: Information available on bidsync: o IFB documents o Question and Answer Sets o Addenda IFB , CalCloud4

5 Conference Purpose Overview of IFB Provide information related to the IFB Opportunity to ask questions regarding the IFB All questions must be submitted in writing 5IFB , CalCloud

6 Project Overview IFB , CalCloud6

7 Project Overview cont’d Self Service business model (via the Portal) Standardized highly available virtual server environment Hosted at OTech’s Gold Camp & Vacaville Data Centers User Portal with ability to: o Provision servers in hours, add resources within minutes o Setup backup and IDR for servers Site) o Monitor servers for capacity and performance Normalize service menu Monthly billing of service IFB , CalCloud7

8 Project Overview cont’d IFB , CalCloud8 The self-service web portal will provide the user a “shopping cart” experience, where they select a server size and OS with a base monthly price and the add extra’s at an additional monthly cost. Bundle SizeCCU* Memory (GB) Storage(GB) Small2490 Medium4890 Large81690 Extra-Large163290

9 Section I: Introduction Procurement Official – Sole Point of contact, Section I.D IFB conducted under PCC year term - 2 additional 12-month options Bidder’s Library, Section I.G, located at: Key Action Dates IFB , CalCloud9

10 Section I.E - Key Action Dates IFB , CalCloud10 Action Date/Time 1. Release of IFBJune 27, Submission of Letter of Intent to Bid, and Signed Confidentiality Statement (Exhibit I-A and Exhibit I-B) July 9, Bidder’s ConferenceJuly 18, Last day to Submit Questions for Clarifications of IFBJuly 22, State Responds to Bidder Questions for Clarifications of IFBAug 6, Last day to Protest RequirementsAug 8, Submission of Final BidsAug 26, Evaluation Period 2 wks. after final bid submission 9. Negotiation PeriodTBD 10. Last Day to Submit Best and Final Offer (BAFO)TBD 11. Notification of AwardTBD 12.Agreement Award and ExecutionTBD

11 Section II: Rules Governing Competition II.A. Identification and Classification II.A.1 Requirements Use of “shall”, “must” or “will” Mandatory Requirements (M) Mandatory scored Requirements (MS) II.A.2 Desirable Scorable (DS) Use of “should” or “may” IFB , CalCloud11

12 Section III: Current Services Provides a high level description of OTech’s current environment IFB , CalCloud12 Section IV: Proposed Services Vision of the State’s CalCloud services

13 Section V: Administrative V.S. Qualifications (Bidder) V.S.1. Attach.12, Bidder Qualification Summary Form (M) V.S.2. Attach.13, Bidder Qualification Reference Form (M) V.S.3. Attach.16, Bidder Security Compliance Assessment (MS) V.S.4. Staff Qualifications V.S.4.1 Attach’s. 14A through 14C, Staff Qualification Summary Forms (M and DS) V.S.4.3. Attach’s. 15A through 15C, Staff Qualification Reference Forms (M) IFB , CalCloud13

14 Section V: Admin cont’d IFB , CalCloud14

15 Section VI: Technical Table VI.1 CalCloud Technical Requirements Contains “M”, “MS” and “DS” requirements Must comply “Yes” to be deemed responsive Must provide narratives where indicated o Responses must address all elements listed in the requirement Do not include narratives if not required IFB , CalCloud15

16 Section VI: Technical IFB , CalCloud16

17 Section VII: Cost Cost is the primary evaluation criterion (50% of total points) Incomplete offers, different formats/pricing structures can lead to rejection of bid Cost must be submitted only in final bid Volume III VII.B.Cost Worksheets (MS) Attachment 18, Cost Worksheets o Seven volume pricing levels and one Cost summary sheet o Enter price per unit and the formula will calculate subtotals and evaluation totals IFB , CalCloud17

18 Section VII: Cost cont’d IFB , CalCloud18 Fill in Per Unit (VM) Price Column Only

19 Section VII: Cost cont’d IFB , CalCloud19 Auto Populated Complete Each Tab

20 Section VIII: Bid Format VIII.B.2 Volume I - Response to Admin. and Tech. Requirements Cover Letter Refer to Table VIII.1 for a list of the administrative documents Refer to Table VIII.2 for a list of the technical documents VIII.B.3 Volume II - Completed Contract Std. 213 Exhibit A No Cost data in Volumes I or II IFB , CalCloud20

21 Section VIII: Bid Format, cont’d Volume III must be in a separately sealed, marked envelope VIII.B.4 Volume III - Cost Data Attachment 18, Cost Worksheets IFB , CalCloud21

22 Section IX: Evaluation Cost will remain sealed until administrative and technical evaluations are complete Non-compliant bidders will not have cost opened Total points possible = 624 points o Administrative points available: 50% points = 312 o Cost points available: 50% points = 312 The five highest scored bids will be invited to participate in negotiations FB , CalCloud22

23 Section IX: Evaluation cont’d FB , CalCloud23

24 10 Minute Break Submit index cards FB , CalCloud24

25 Thank you for attending IFB , CalCloud25

26 Contact Information Procurement Official: Mallie Stone Department of Technology Statewide Technology Procurement Division Telephone: (916) Sole Point of Contact o Questions, Bid Submission, etc. IFB , CalCloud26


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