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IT Works so Uwork(s): Letting Technology work for You!!!

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Presentation on theme: "IT Works so Uwork(s): Letting Technology work for You!!!"— Presentation transcript:

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2 IT Works so Uwork(s): Letting Technology work for You!!!

3 A Comprehensive Employment Exchange / Case Management System STATE WORKS I.T. Presents…

4 Overview: Complete employment exchange system for employer, job order, and seeker Comprehensive case management system, tracking the progress of a job seeker through intake, case management, and employment Integrated scheduling system that interacts with the system to speed workflow

5 Overview: System maintains a job seeker, employer, and job order in memory for improved multi-tasking. Advanced search capabilities to increase efficiency in monitoring job orders and case management.

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12 SCREEN SHOTS: NAVIGATION Getting Around in the System

13 Navigation: Speed Buttons One-Click Access to Major Sections of the System

14 Navigation: Speed Buttons One-Click Access to Most Commonly Used Pop-Up Screens

15 Navigation: Menu / Quick Keys MENU User Can Also Navigate Using the Menu System…

16 Navigation: Menu / Quick Keys QUICK KEYS …Or the Quick Keys.

17 Navigation: Menu / Quick Keys Quick Keys = Specific Form

18 Navigation: Menu / Quick Keys QUICK KEYS …Or the Quick Keys. Options Specific to Current Form

19 Navigation: Menu / Quick Keys QUICK KEYS …Or the Quick Keys. Help Text on Each Field for Entry Help / Clarification

20 SCREEN SHOTS: Employment Exchange / Scheduling Job Seeker, Employer, Job Order, and Seeker Matching

21 Employment Exchange: Seeker Many Search Criteria ensures a Thorough Search…

22 Employment Exchange: Seeker …And Multiple Destinations Ensures Quick Access.

23 Employment Exchange: Seeker Basic Job Seeker Information for an Overall View of Customer…

24 Employment Exchange: Seeker Basic Job Seeker Information for an Overall View of Customer…

25 Employment Exchange: Seeker Basic Job Seeker Information for an Overall View of Customer…

26 Employment Exchange: Seeker Basic Job Seeker Information for an Overall View of Customer…

27 Employment Exchange: Seeker Basic Job Seeker Information for an Overall View of Customer…

28 Employment Exchange: Seeker …Followed by Specific Placement Info for Matching to Jobs.

29 Employment Exchange: Seeker …Followed by Specific Placement Info for Matching to Jobs.

30 Employment Exchange: Seeker …Followed by Specific Placement Info for Matching to Jobs.

31 Self-Service: Seeker

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33 Employment Exchange: Seeker

34 Self-Service: Seeker

35 Employment Exchange: Seeker

36 Self-Service: Seeker

37 Employment Exchange: Seeker

38 Based on Information Entered, System can Also Generate a Resume for the Seeker.

39 Employment Exchange: Seeker

40 Self-Service: Seeker

41 Employment Exchange: Seeker

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43 Scheduling: The Scheduling System Creates a Linkage to all Parts Within UWORKS.

44 This Allows for Quick Links to Seeker & Employer Records…

45 Scheduling: …and the Ability to create Automated Tasks for Efficient Follow-Up.

46 Scheduling:

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48 Notes:

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50 Employment Exchange: Searches A Search for Jobs that Match Selected Criteria of the Seeker to Open Orders.

51 Employment Exchange: Referral

52 Employment Exchange: Info Cards

53 Seeker: Seeker History

54 System also Records Services & Changes for Tracking / Audit Purposes.

55 Seeker: Seeker History

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57 Seeker: Customer (Seeker) Misc.

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60 Seeker: Referral Printout

61 Seeker Referrals Printout

62 Seeker Resume

63 Seeker Transcript

64 Employment Exchange: Seeker UWORKS includes a Dynamic Testing System…

65 Employment Exchange: Seeker …That Allows for Entry / Tracking of Any Test Type Given.

66 Employment Exchange: Employer

67 Essential Employer Data…

68 Employment Exchange: Employer …And Associated Job Orders.

69 Employment Exchange: Employer One-Screen Design for Employer Information Update.

70 Self Service: Employer

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72 Employment Exchange: Employer Notes

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74 Employment Exchange: Employer

75 Self Service: Employer

76 Employment Exchange: Employer

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78 Emp. Exchange: Advanced Query Many Search Criteria…

79 Emp. Exchange: Advanced Query Many Search Criteria…

80 Emp. Exchange: Advanced Query Many Search Criteria…

81 Emp. Exchange: Advanced Query …Many Output Options.

82 Employment Exchange: Job Order

83 A lot of Information to Reduce Need for Screen Changes…

84 Employment Exchange: Job Order …Grouped Logically to Facilitate Quick Entry.

85 Employment Exchange: Job Order …Grouped Logically to Facilitate Quick Entry.

86 Employment Exchange: Job Order …Grouped Logically to Facilitate Quick Entry.

87 Employment Exchange: Job Order …Grouped Logically to Facilitate Quick Entry.

88 Employment Exchange: Job Order

89 Self Service: Job Order

90 Employment Exchange: Job Order

91 Self Service: Job Order

92 Employment Exchange: Job Order

93 Self Service: Job Order

94 Employment Exchange: Job Order

95 Employment Exchange: Mailbox

96 Employment Exchange: Job Order Printouts

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100 Employment Exchange: Searches Seeker Matching System to Find Seekers that Meet Specified Criteria…

101 Employment Exchange: Searches …That Includes Advanced Criteria for Statistics or Specialized Job Orders.

102 Self Service: Searches

103 Employment Exchange: Searches

104 Self Service: Searches

105 Employment Exchange: Job Query Customized Search =

106 Employment Exchange: Job Query Customized Output.

107 Employment Exchange: Excel Export

108 Employment Exchange: Referral Used to Match Job Seeker Info with Job Orders, a Quick Referral that Details Seeker Placement Info…

109 Employment Exchange: Referral …and Job Order Information…

110 Employment Exchange: Referral …Displaying Requirements and Mismatches (if any) with Seeker Info.

111 Self Service: Referral

112 Case Management – Meeting Our Needs Improves our processes by tracking seekers progress Ensures consistent techniques are used across the state, thereby increasing accuracy Increases productivity of the user as all information is centralized in one system

113 SCREEN SHOTS: Case Management

114 Case Management: Initial Interview Designed to Obtain an Overall Synopsis of the Seekers Situation…

115 Case Management: Initial Interview …While Linking Appropriate Resources and Activities to Help Them,

116 Case Management: Initial Interview The Initial Interview was Created to Give the Seeker Immediate Assistance in Addressing Their Needs.

117 Case Management: PACMIS Interface

118 Case Management: Assessment Case Management is Facilitated by an Ongoing Global Assessment, Aiding in a Complete Picture of the Seeker.

119 Case Management: Assessment Case Management is Facilitated by an Ongoing Global Assessment, Aiding in a Complete Picture of the Seeker.

120 Case Management: Assessment Case Management is Facilitated by an Ongoing Global Assessment, Aiding in a Complete Picture of the Seeker.

121 Self Service: Assessment

122 Case Management: Eligibility Application

123 Self Service: Eligibility Application

124 Case Management: Eligibility Eligibility Has Been Integrated to Determine the Possibility of Receiving Training Funds.

125 Case Management: Enrollment Enrollments are recorded for Federal Reporting and Seeker Tracking.

126 Case Management: Employment Plan Based on Assessment & Enrollment(s), a Personalized Plan can be created to Guide a Seeker into Employment.

127 Case Management: Employment Plan This One-Page Design simplifies the Plan in Creation…

128 Case Management: Employment Plan …Summarization of the Plan…

129 Case Management: Employment Plan …and the Obligation of Funds (if any) for the Seeker.

130 Case Management: Employment Plan System helps to track TANF hours and participation for new Federal Reporting Requirements.

131 Case Management: Employment Plan Progress is tracked / monitored via one screen to speed case management process.

132 Case Management: Employment Plan When Funding is Used, User can Obligate…

133 Case Management: Employment Plan …and Authorize Funds to Cover Costs Associated with the Employment Plan.

134 Case Management: Employment Plan Closure of cases takes place in one location, again simplifying the process.

135 Employment Plan Printout From the Employment Plan screen, the System Generates the Agreement, or Participation Plan, Entered into Both by the Seeker and the Employment Counselor / Department.

136 Case Management: Correspondence Based on the Letter that is selected in Correspondence…

137 Case Management: Correspondence …System Dynamically creates the Entry Screen Customized for Entry of Info.

138 Case Management: Search To Efficiently monitor and track Case- Managed Seekers, System Has a Customized Search…

139 Case Management: Search …For Customized Results…

140 Case Management: Search …And a Variety of Output(s).

141 Conclusion:

142 System was Conceptualized by the Users, thereby ensuring Its Usability and Intuitive Design Defined by Its Ease of Enhancement, New Guidelines defined by Federal / State Governments are Easily Implemented.

143 Set Up to Capture Federal Reporting Requirements, including Training Program Exits System is Primarily Table-Driven, Enabling Quick Set Up and Ease of Customization Other Advantages Include: State Works IT helped to Develop the Initial System and all Subsequent Ones, Ensuring Ease of Customization to Individual State Needs

144 Ongoing Enhancements: State Works IT systems will continue to be Works-in-Progress. As ideas for improvements are made, they will be reviewed and added based on needs of the states. Performance will always remain a priority. As improvements are made through ORACLE, they will be integrated to ensure good productivity.

145 Our Goal: Developing Systems that are the Best of Their Kind In the Nation. With the Creation & Ongoing Development of this Project, It Is Our Belief That Weve Accomplished It.

146 Contact Information: Additional Information about these one- stop systems may be obtained from the following contacts: State Works IT (801)


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